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Venue: LEAD Pakistan, Islamabad, December 22, 2004

DTCE Training Induction Program UNDP NEX Project Modalities And HR Management By Muhammad Nasir Administrative Officer, DTCE. Venue: LEAD Pakistan, Islamabad, December 22, 2004. PART – I Project Cycle Operation Manual (PCOM) & National Execution Modalities.

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Venue: LEAD Pakistan, Islamabad, December 22, 2004

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  1. DTCE Training Induction ProgramUNDP NEX Project ModalitiesAnd HR ManagementByMuhammad NasirAdministrative Officer, DTCE Venue: LEAD Pakistan, Islamabad, December 22, 2004

  2. PART – IProject Cycle Operation Manual (PCOM) & National Execution Modalities

  3. Project Cycle Operations Manual (PCOM) • PCOM provides the detailed corporate guidelines and operational framework for implementation of NEX projects. • Catalogue of UNDP corporate procedures and guidelines, which aims at improving the planning and management of UNDP funded development cooperation in Pakistan. • Upgrade and integrate relevant policies and procedures from time to time • Intended users are government agencies, UNDP and UN specialized agencies and projects staff and consultants

  4. National Execution (NEX) Modality NEX modality is the implementation of UNDP assisted development projects in collaboration with Economic Affair Division, Government of Pakistan and national / provincial executing agency (NEX) in a decentralized, flexible, accountable and transparent manner.

  5. Pre NEX Implementation Scenario • Highly centralized decision making system • Centralized planning and budgeting • Time consuming and inconsistent business processes • Procedural ambiguities • Inadequate coordination between UNDP CO and projects • Lack of effective reporting mechanism • High variance of benefits and perks between UNDP CO and projects • Low business efficiency • High turnover of project staff – corporate anorexia Strong realization for radical changes in project management system

  6. Project Cycle Operations Manual (PCOM) Different Versions of PCOM • Version 1.0 June 1997 • Version 2.0 July 1999 • Version 3.0 July 2001 (Currently in practice) Volumes of PCOM 3.0 Volume I -Policies, processes and procedures for Project formulation and appraisal Volume II - Policies, processes and Procedure for Project implementation

  7. Project Implementation Framework • Economic Affairs Division (EAD) • Approve UNDP development assistance • Supervise, monitor & evaluate UNDP development cooperation through TPR meetings • National Executing Agency ( NEX) • Implement project activities • Achieve project outputs, results and objectives • Legally accountable for use of development assistance • UNDP Country Office Pakistan • Provide funding and assistance to government in programming, resource mobilization, implementation and evaluation of development cooperation • Accountable to its Executive Board for utilization of UNDP resources provided to Pakistan

  8. UNDP Role in Project Implementation • Work Planning and Reporting • Annual and quarter work plans • Annual and quarter progress reports • Quarterly advances • Mobilization of Project Inputs • International Inputs (experts, consultants, oversees training & equipment) • Local Inputs (Recruitment, subcontracting, training & equipment) • Financial Management Rules and Procedures • Implementation of financial rules and procedures that ensure the discharge of accountabilities and be subjected to proper accounting, reporting and auditing standards • Other NEX Support • Assigning Program Officer in UNDP Country Office • Monitoring Project activities, providing advice and coordinating support

  9. Management Model for NEX Projects in Pakistan Function Responsibility Minister/ Secretary/ Chairman Top level decision maker sets policy Focal point for ownership, responsibility, accountability and supervision National Project Director (NPD) Operational management and coordination National Project Manager (NPM)

  10. Merits of NEX Modalities • Availability of detailed implementation framework with well defined corporate guidelines • Standardization of business processes • Enhanced coordination and reporting mechanism • Higher transparency and accountability • Improved time management • Flexibility in planning and budgeting • Greater financial autonomy • Better organizational citizenship • Improved benefits and perks to project staff • Efficiency in achieving project outputs and objectives • Empowerment to project management

  11. Demerits of NEX Modalities • Difficulty in synchronization of NEX modalities and executing agency’s working approaches 2. Lengthy processes to some extent 3. Empowerment versus mis-management of resources

  12. PART – IIPERSONNEL MANAGEMENT

  13. Recruitment Mechanism • Project Personnel Provision in Project Document. • Development of Terms of Reference • News paper advertisement/ Web Advertisement • Short listing process • Interview by NPRC/ Or PRC • Fixation of Salary Band and offer to recommended candidates • Engagement on SCs and SSAs • Contract Agreement with UNDP CO • Mobilization

  14. Personnel Management • Project Recruitment Committee (PRC) • NEX Project Recruitment Committee (NPRC) • Type of Contracts (SSA/SC/FT) • Service Contract Scales • Leave Provision • Medical Allowance Other Benefits • Social Security, Provident Fund and Gratuity • Salary Increments

  15. Project Recruitment Committee (PRC)(SC-1 to SC-6) • National Project Director Chairperson • National Project Manager Member • UNDP Program Officer Member • UNDP Personnel Officer Member • UNDP Concerned Manager Member • Project Finance/ Admn. Officer/Asstt. Secretary

  16. NEX Project Recruitment Committee (NPRC)(SC-7 to SC-10) • National Project Director Chairperson • EAD Representative Member • UNDP Assistant Resident Representative Member • National Project Manager Member • UNDP HR Manager Secretary

  17. TYPE OF CONTRACTS • Special Service Agreement (SSA) • Service Contract (SC) • Fixed Term Contract (FT)

  18. UNDP NEX Service Contract Scales

  19. UNDP NEX Service Contract Scales

  20. UNDP NEX Service Contract Scales

  21. Leave Provision • Annual Leave: 1 and ½ for every calendar month worked (18 days in one year) 2. Casual Leave: Maximum 12 days as part of Annual Leave 2. Sick leave: SSA= 2 working days/ month SCs=12 days per annum 3. Maternity Leave: 60 Paid Days • Leave Encashment: 30 days maximum • Leave Carry Forward: 12 days maximum 5. Public Holidays: According to the practice of Government Organizations, project is attached.

  22. Medical Allowance SC-1 to SC-3 Rs. 10,000/- annum SC-4 to SC-6 Rs. 20,000/- annum SC-7 to SC-10 Rs. 30,000/- annum

  23. Other Benefits Group Life Insurance: Rs. 1.5 Million Hospitalization Insurance: Rs. 250,000/- Per Year Provident Fund Contribution: 10% of Basic Salary from the contract holder and same share from the project Gratuity: One month basic salary after successful completion of one year contract. The Gratuity would be added into provident fund account. Salary Increments: 1. Performance Base increment is Max. 4% 2. CPI Base is Max. 4%

  24. Excellent HR Management !!!

  25. THANKS

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