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Planning Projects and Learning by Doing Ingrid Håstad SWECO International

Planning Projects and Learning by Doing Ingrid Håstad SWECO International ingrid.hastad@sweco.se www.swecogroup.com. What is a Successful Project?. How to optimize the outcome of the project/programme/process Please interrupt! I want a dialogue! Sharing of experience….

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Planning Projects and Learning by Doing Ingrid Håstad SWECO International

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  1. Planning Projects and Learning by Doing Ingrid Håstad SWECO International ingrid.hastad@sweco.se www.swecogroup.com ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  2. What is a Successful Project? How to optimize the outcome of the project/programme/process Please interrupt! I want a dialogue! Sharing of experience… ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  3. Complexity of Administrative Levels Government EU Ministry of Finance Ministry of Environment Central Agencies e.g. EPA, MoH Regional Boards Consultants Municipal government NGO’s Local administrations, e.g. health, environment ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  4. Some Problems Identified Within all organizations: Lack of resources, prioritization needed Difficult to manage environmental nerds (enthusiasts!)… Hierarchy? No personal responsibility Fear of making decisions.. Fear of change.. Easier to focus on details than the complex issues ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  5. Small vs Large Organisations Shorter decision routes in small units Wider spectrum of competence in large organisations Difficult to bear costs and lack of resources in small units In large org.’s – loss of coordination and co-operation Easier to “hide” in large org’s Etc. ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  6. Some Problems Identified In the vertical context: Roles and responsibilities unclear Lack of understanding of the needs in other levels All donors want to force their opinion and system onto the beneficiary.... ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  7. Some Solutions to Successful Projects? Sell the project to all relevant parties, training, awareness raising… Assume personal responsibility, don’t hide behind the boss! Stop protecting your “reserves” Sometimes better to make the wrong decision than no decision at all (that is also a decision!) Prioritize ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  8. More Solutions for Successful Projects? Meet informally! Networking Try role play, change roles Take responsibility Training and networking Quote from the Boss: 'Teamwork is a lot of people doing what I say.' ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  9. Some Examples of Projects and examples of problems encountered…. and lessons learned ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  10. Latvia, Regional Waste Mgmt Plan ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  11. Cyprus SWM Plan ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  12. Iraq, SWM Plan and HCW Plan for Baghdad ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  13. HCW Management in Baghdad ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  14. Consultancy Roles Beneficiary/Client Financer Other stakeholders Authorities ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  15. The Project SchemePhase 1 Project Award Euphoria! ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  16. The Project SchemePhase 2 Design phase Total confusion.. ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  17. The Project SchemePhase 3 Tender opening Catastrophe! ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  18. The Project SchemePhase 4 Construction phase The chase of the Guilty ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  19. The Project SchemePhase 5 Final Inspections Punishment of the Innocent ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  20. Lessons Learned There is nothing permanent except change – Heraclitus You are responsible for your life and actions – do not hide behind authorities or the boss Some keys to successful projects: Flexibility and allow adequate inception period Modify ToR if needed - focus on the end results More long-term assignments ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

  21. Lessons Learned More keys to successful projects: Define roles and accept responsibility (ownership) Consultant and Client partnership – Exit strategy More focus on soft issues, rather than technical stuff! Networking ADVANCED INTERNATIONAL COURSE IN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 AFRICA

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