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Overview Features & Functions

Overview Features & Functions. 07/2013. In Today’s Fast-Paced, Demanding Legal Environment. Firms need a document processing solution that can Optimize their workflow Automate manual, labor-intensive tasks such as Bates stamping and redaction

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Overview Features & Functions

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  1. Overview Features & Functions 07/2013

  2. In Today’s Fast-Paced, Demanding Legal Environment • Firms need a document processing solution that can • Optimize their workflow • Automate manual, labor-intensive tasks such as Bates stamping and redaction • Convert scanned documents to PDF/A for archiving and PDF Searchable for keyword searching • Make information easier and faster to retrieve

  3. Introducing • Expandable with add-in modules • Easy-to-useworkflow automation software specifically designed for the Legal environment • Advanced Bates stamping, intelligent redaction and highlighting/strikeout – at the MFP panel and automated • PDF file conversion for keyword searches and document archiving

  4. Building On A Solid “Foundation”… Comes with all of the standard features of Dispatcher Phoenix Foundations …With Additional, Advanced Features • Advanced Bates Stamping • PDF File Conversion • Intelligent Redaction • Intelligent Highlight and/or Strikeout • Indexing at MFP panel • Directory/Folder Browsing at MFP • Color Routing & Page Count Routing • Much more

  5. Simple To Use With Wide-Ranging Functionality • Customized workflows collect, process, and distribute files • Workflows can be scheduled to run, or • Workflows can run on demand with the touch of a button on the MFP

  6. Create Workflows Easily With The Workflow Builder • Graphical and intuitive • Drag-and-drop functionality • Customizable icons • Drawing tools • Multiple connectors • Easy to follow validation messages

  7. Define Your Inputs… Files can be collected from: • MFPs running bEST (bizhub Extended Solution Technology) • Local or network folders • User boxes on MFPs • LPR Print Drivers* • SMTP In* • Printer Port Monitoring • Multiple inputs in one workflow LPR Print Driver Office Printers Input Folder bEST Emails sent from MFP *Optional add-in modules Production Print

  8. Add A Variety Of Document Processes… Document imaging processes include: Annotation Split Despeckle Deskew Print to File Page Count Advanced Bates Stamping Highlight / Strikeout Redact NegativeImage MirrorImage Rename Watermark Color Route Index Form Builder Merge Convert to PostScript Convert to PDF

  9. And Distribute Processed Files… Files can be distributed to: Output Folder • Folders • MFPs for printing • FTP servers • Email recipients • Microsoft SharePoint® • OnBase® by Hyland Software • Worldox® by World Software • And more coming OnBase FTP Server SharePoint Production Print Worldox Office Printers SMTP Out

  10. Increase Efficiencies With Advanced Bates Stamping • Apply an unlimited number of Bates stamps anywhere on page • Include three different counter types (numeric, alphabetic, and Roman numeral) • Add file metadata, page numbers, static text, etc. • Shrink/shift page content so text is never obscured • No possibility of missed pages! DHS - Contracts DHS01003922

  11. Advanced Bates Stamping Example With Dispatcher Phoenix, stamp placement is always ensured. No matter what the document size, the stamp will be placed where you want it Bates stamps can include any configuration of prefix, body, and suffix, without limitations; multiple lines are also supported Client: ABC Case: 123 vs. ABC 000000000001 Stamps can include static data, data from the document and other processes, and even auto populating data Date and Time Received: 08-21-2012 09:00 DRAFT Stamps can be any color and placed in any orientation (vertical, horizontal, etc.) Page content can be shifted and shrunk so text is not obscured by stamps Watermarks can identify the nature of the document Bates stamp’s background can be any color and any size 000000000001 Bates stamps can be placed anywhere on the page 000000000001 Page 1 Stamp content can be included in different vertical and horizontal orientations Text can be highlighted to draw attention to annotations and text itself can be any color The information contained in this contract has been transcribed using electronic recording devices. As such, certain materials could be modified at a later date.

  12. Save Time With Automatic Redaction and Highlight • No more cover-up tape and markers! • Set up a simple search operation to quickly redact or highlight sensitive information • Redaction permanently removes information from document

  13. Convenient Customization At The MFP Panel • Edit existing Bates stamps or add a new one to your document • Modify or add a new search term for your redact and highlight/strikeout process • Customize special OCR settings for your scan job • All directly from the MFP!

  14. Speed Up Discovery With PDF Conversion • Automatically convert scanned image files to a variety of PDF formats • Search, retrieve, view, and print documents as needed while keeping originals intact • Supported PDF formats include PDF Searchable for keyword searching and PDF/A for archiving

  15. Improve Business Efficiencies With Indexing • Scan and index documents • Browse your PC’s folder structure and select the correct folder to store your documents in • All at the MFP panel!

  16. Reduce Costs And Improve Productivity • Annotate, watermark, and rename documentsautomatically • Indexdocuments directly at the MFP. You can also browse your PC folder structure and scan documents into a folder with the touch of a button • Route print jobs to most appropriate printer based on: • Color • Page Count

  17. Schedule Your Workflow… • Advanced options included • Specify day and time to run workflows …Or Start At The MFP Panel • Graphical and Native MFP UI Support • iOption not required for Native UI

  18. Everything You Need To Get Started Quickly • Fully-configured sample workflow templates include: • Description of use case (challenge, solution, benefits) • Sample input files • Perfect for first-time users • Access to large online library of additional sample workflows to get you started with any task

  19. View Running Workflows In Real-Time • Unique LiveFlo™ technology displays files being processed through running workflows • Makes it easy to identify bottlenecks • Ensure that inputs, processes and outputs are optimized

  20. Save Time By Automatically Opening Files At PC • Processed documents can be set to open in the correct application when they arrive at your PC • Example: Dispatcher Phoenix converts scanned documents retrieved from MFP to Word format and the document • is automatically opened in Microsoft Word on your PC

  21. Add Features As Your Needs Change • Optional add-in modules include: • Zonal OCR • Convert to Microsoft Office • Barcode Processing • OnBase Connector • ODBC • Parsing toolset • Much more… KDK Code Generator Email Parser Barcode Processing Metadata Route Parser Parse & Distribute KDK-PDL Converter Advanced Bates Stamping Highlight / Strikeout Redact Parse & Insert ODBC OnBase Connector Parse & Replace Insert Metadata to File Advanced OCR Convert to Office Convert to PDF 2D Barcode Processing

  22. Optimize Your Legal Workflow • Software is specifically designed to meet the needs of busy legal professionals • Eliminates need for outsourcing or hiring temp employees • Reduces possibility for errors or oversights • Scalable to grow with your business

  23. Read All About It on MyKonicaMinolta.com IDC Whitepaper Brochure Sell Sheet

  24. Dispatcher Phoenix Legal…In The News!

  25. Other Dispatcher Phoenix Offerings • Dispatcher Phoenix Foundations • Cost-effective, easy-to-use solution for document collection, processing, and distribution • Includes major features of application, such as Workflow Builder, Workflow Scheduler, LiveFlo technology, etc. • Dispatcher Phoenix Professional • Includes all features of Foundations plus extended functionality to integrate with your business processes • File parsing, routing, metadata processing, etc.

  26. Now Available! MFP Simulator • Ultimate sales tool • Gives customers a view of the application’s “look and feel” on the MFP • Stand-alone version does not require Dispatcher Phoenix or physical MFP • Web-based version available to be used on iPads, Android tablets, or PCs with Web Browsers

  27. Now Available! MFP Simulator • Integrated version also available • Enables you to run any Dispatcher Phoenix workflow as it appears on MFP • No physical MFP required • Easy way to create and test workflows before presenting to the customer

  28. For General Use: 30-day Demo versions are available at the Solutions Engineering Center’s web site: www.sec.kmbs.us • For Konica Minolta Employees and Dealer Sales: NFR available including functionality of all versions of Dispatcher Phoenix: www.sec.kmbs.us/nfr

  29. For More Information: www.kmbs.konicaminolta.us www.sec.kmbs.us Product Marketing Manager: Zina Motley zmotley@kmbs.konicaminolta.us Windsor, CT Ramsey, NJ

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