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Long, Formal Reports

12-2. Overview. The organization and content of long reportsThe components of a long reportStructural coherence in a long report. 12-3. Organization and Content of a Long Report. Prefatory componentsTitle FlyTitle PageAuthorization MessageTransmittal Message, Preface or ForewordTable of C

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Long, Formal Reports

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    1. Long, Formal Reports

    2. 12-2 Overview The organization and content of long reports The components of a long report Structural coherence in a long report

    3. 12-3 Organization and Content of a Long Report Prefatory components Title Fly Title Page Authorization Message Transmittal Message, Preface or Foreword Table of Contents & List of Illustrations Executive Summary The Report Proper Introduction Report Findings with Footnotes (Two or more divisions) Summary Conclusion, and Recommendation Appended Parts Bibliography Appendix

    4. 12-4 Letter of Transmittal

    5. 12-5 Table of Contents

    6. 12-6 Diagram of the Executive Summary in Indirect and Direct Order

    7. 12-7 Executive Summary

    8. 12-8 Report Text (1 or 4)

    9. 12-9 Report Text (2 of 4)

    10. 12-10 Report Text (3 of 4)

    11. 12-11 Report Text (4 of 4)

    12. 12-12 Diagram of the Structural Coherence Plan of a Long, Formal Report (1 of 2) The first part of the structural coherence plan is the introduction preview. Here the readers are told how the report will unfold. Specifically, they are told what will be covered, in what order it will be covered, and the reasons for this order.

    13. 12-13 Diagram of the Structural Coherence Plan of a Long, Formal Report (2 of 2) Conclusions and summaries for each major report section help readers to gather their thoughts and see the relationships of the report topics. Completing the plan, a final conclusion or summary section brings the report to a head. Here, previously drawn section summaries and conclusions are brought together. From these a final conclusion and recommendation may be drawn.

    14. 12-14 Coherence through backward- and forward-looking introductory paragraphs and sentences (1 of 2) All of this evidence appears to justify our taking steps to correct the problem. Thus, it is now appropriate to discuss these steps in detail. For reasons that have been shown, three of the work plans are not acceptable to employees. As will be shown, they strongly favor the fourth, which will now be discussed detail. Having concluded that the machine has failed, we must determine whether it can be altered to meet our needs. Exhaustive research has revealed that the success of a voluntary plan is influenced by the facts involved. Thus, it is necessary that we now examine the facts of our unique situation.

    15. 12-15 Coherence through backward- and forward-looking introductory paragraphs and sentences (2 of 2) From the preceding analysis, it appears evident that sales are likely to decline sharply in the next quarter. Before we adjust for this development, however, it is necessary that we consider the outlook for the economy in the region. Such a review follows. To this point, two facts are obvious. Sales have dropped sharply, and the company has a new advertising agency. Now it is necessary to determine whether these two facts have a cause-effect relationship.

    16. 12-16

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