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THE ALLIANCE FOR GRADUATE EDUCATION AND PROFESSIORIATE PROGRAM ( AGEP ) CONFERENCE

THE ALLIANCE FOR GRADUATE EDUCATION AND PROFESSIORIATE PROGRAM ( AGEP ) CONFERENCE NSF Division of Grants & Agreements Chicago, Illinois. March 18-21, 2009. Grants & Agreement Specialist. L. Rashawn Farrior 4201 Wilson Blvd Room 412 Arlington, VA 703-292-2187. EHR Branch.

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THE ALLIANCE FOR GRADUATE EDUCATION AND PROFESSIORIATE PROGRAM ( AGEP ) CONFERENCE

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  1. THE ALLIANCE FOR GRADUATE EDUCATION AND PROFESSIORIATE PROGRAM (AGEP) CONFERENCE NSF Division of Grants & Agreements Chicago, Illinois March 18-21, 2009

  2. Grants & Agreement Specialist • L. Rashawn Farrior 4201 Wilson Blvd Room 412 Arlington, VA 703-292-2187

  3. EHR Branch KC Baukin Branch Chief Pam Hawkins EHR – Team Lead Rashawn Farrior Grant Specialist HRD/DUE (except CCLI)

  4. Brief History of AGEP • In late October 1998, the NSF Alliances for Graduate Education and the Professoriate (AGEP) program  awarded eight universities nearly $2.5 million each to significantly increase the number of African American, Hispanic and Native American students receiving science, mathematics and engineering (SME) degrees.

  5. Brief History of AGEP • The original eight universities that received AGEP awards include the Georgia Institute of Technology, Howard University, University of Alabama, Birmingham, University of Florida, University of Michigan, University of Missouri-Columbia, University of Puerto Rico, and Rice University.  In FY1999, seven new AGEP alliances were funded, subsequently followed by five more awardees in FY2000 and 2001. (Source: http://ehrweb.aaas.org/mge/About.htm)

  6. Where DGA Fits In… • DGA is the largest award making division with in the Office of Business & Finance Administration (BFA) • DGA approved almost 24,000 actions in FY 2008

  7. Where does grantee fit in? • Full responsibility for the conduct of the research project and adherence to all NSF and Federal award terms and conditions • Compliance with all Federal cost principles regarding grant expenditures

  8. Participant Support Costs • Costs of transportation, per diem, stipend and other related costs for participants or trainees (but not employees) in connection with NSF-sponsored conferences, meetings, symposia, training are allowable. • No indirect costs allowed

  9. Participant Support Costs • Costs tracked through the use of separate accounts, sub-accounts or sub-ledgers • Actual expenditures compared to proposed costs • NSF prior approval for reallocation

  10. Meals and Coffee Breaks • When certain meals are an integral and necessary part of a conference, (e.g., working meals where business is transacted), grant funds may be used. • Entertainment, amusement, diversion and social activities are unallowable costs.

  11. Will AGEP institutions be visited from NSF? • Some reasons for being selected: • High Dollar • High Dollar amount of Participant Support • High Dollar of Subawards • Award made at the end of the fiscal year

  12. Subawards • Ability to perform (technically, financially and administratively) • Adequate accounting system • Not debarred from Federal grants or contracts • Appropriate indirect cost rate and application base • Cost or Price Analysis

  13. Subaward Monitoring • Plan in place for monitoring subawards • Review of invoices • Technical reviews or site visit reports

  14. Site Visits to Grantee Community • Award Monitoring and Business Assistance Program (AMBAP) Site Visits • DGA & Cost Analysis &Audit Resolution (CAAR) staff provide on-site business assistance to organizations • Sites are selected based on specific risk assessment criteria • DGA serves as the experts on award terms and conditions

  15. Reporting Requirements • Refer to Solicitation as noted in the original grant proposal to NSF. • Stay in contact with NSF Staff for any additional requirements.

  16. Period of Performance and Prior Approvals • Pre-award costs 90 days prior to award incurred at recipient’s risk • One time no cost extension for 12 months • Can re-budget as long as it does not impact the scope of the award • Cannot re-budget participant support costs without written approval from program • Cannot sub-award major segments of the award without prior approval

  17. Cost Sharing • Requirement of this solicitation • Cost Share Certification required from grantee annually • Still need to submit certification report to NSF even if it $0.00

  18. Stimulus Package 2009 • More transparency overall across the Foundation • More oversight placed on grantees to ensure proper stewardship of federal funds.

  19. DGA –WEBSITE • DGA Web site:http://www.inside.nsf.gov/bfa/dga/

  20. Questions or Concerns Ask Early, Ask Often! AGEP Conference Chicago, IL March 18-21, 2009

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