GW 101 FINANCIAL MATTERS

1. GW 101 FINANCIAL MATTERS

2. GW 101: FINANCIAL MATTERS CI Day 2 Summer 2014

3. AGENDA • Student Services • What is Colonial Central? • Online Resources • FERPA • Student Life Cycle • Student Account eBill • Financial Assistance • Payment Options and Monthly Payment Plan • Tuition Insurance • Q&A

4. QUICK FIRE QUIZ PREVIEW • When is the bill due every semester? • In order to directly receive notifications regarding tuition bills, what does your son or daughter have to set you up as in Student Account eBill? • What does FERPA stand for? What is the name of the form that the student completes to grant you access to their financial and/or educational records? • What should you consider purchasing before the start of the semester that will protect your financial tuition investment if your son or daughter needs to withdraw from school for health reasons?

5. GW STUDENT SERVICES Responsibilities Department

6. WHAT IS COLONIAL CENTRAL? • Co-location of student service offices including Student Financial Assistance, Student Accounts, Registrar, Student Parking Services, Military & Veteran Services, and GWorld. • Financial Services counselors are cross-trained to assist with both financial aid and billing/account questions. • Located on the Ground Floor of Marvin Center. • Web address: colonialcentral.gwu.edu • Email: ccentral@gwu.edu • Phone: 202-994-9000

7. ColonialCentral.gwu.edu

8. START HERE…

9. Online Resources Student Self Service: • GWeb- http://banweb.gwu.edu • Register for classes • Access Student Account eBillto view tuition bill and pay online • View schedule and grades • View and accept financial assistance award • Check on processing status of financial assistance requirements • Update contact information • View earnings from student employment • View “holds” Department Sites: • Registrar: registrar.gwu.edu • Student Accounts: studentaccounts.gwu.edu • Student Financial Assistance: gwired.gwu.edu/finaid • Military & Veteran Student Services: services.military.gwu.edu • GWorld: gworld.gwu.edu • Housing: living.gwu.edu • GW Dining: gwcampusdining.com

10. SOCIAL MEDIA

11. FERPAFAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 • FERPA is a federal law that protects the privacy of students’ educational records. • Student education records are confidential and cannot be released without written consent of the student. • The Registrar’s Office maintains two FERPA release forms: (ONLY ONE IS REQUIRED) • Student Consent • Financial Dependency • The student consent forms are located in Colonial Central and online. We encourage students to submit this form while they are on campus for Colonial Inauguration.

12. STUDENT LIFE CYCLE July – Sept Register for fall classes Fall balance emailed to student First time borrowers finalize Loan Applications / Promissory Notes Sign up for monthly payment plan Move In Classes start, account balance due April - June Oct - Dec Complete application for financial assistance for next year Register for fall classes Sign up for monthly payment plan Holds for past due accounts Register for spring classes Spring balance emailed to student Finals, semester ends Winter break Jan - March Classes start and account balance due Holds for past due accounts Submit FAFSA for upcoming academic year

13. STUDENT ACCOUNT eBILL • GW utilizes an electronic billing system, called Student Account eBill, for disseminating, accessing, and paying tuition bills. • Student Account eBill is accessible via GWeb and the Student Account and Colonial Central websites.

14. STUDENT ACCOUNT eBILL • Students receive emails indicating the amount of their tuition bill a few weeks before each semester begins (as long as they have registered for courses). • This email directs them to log into Student Account eBill to view their current activity and point-in-time statement of account. • Students can set up multiple authorized users in the eBill system. • Authorized users have access to all eBill features and also receive emails regarding tuition bills. • Users can now sign up to receive text notifications of billing activity.

15. First day of each semester Fall 2014 – August 25 Spring 2015 – January 12 WHEN ARE BILLS DUE?

16. Highlights: Fixed rate tuition & fees Room & board Voluntary library gift Mandatory health insurance (for international students) Pending credits Example of Student Account Bill

17. FINANCIAL ASSISTANCE • Office of Student Financial Assistance awards need-based assistance in the form of federal and institutional aid. International students may be eligible for institutional aid after completing 30 credits. • Pending Credits on Statement of Account • Grants, Scholarships and Loans • Federal Work Study does not appear on bill • Next steps • Provide any outstanding financial documents required to confirm your awards • Accept award via GWeb Financial Aid menu • Finalize Loans (Federal and/or Alternative) • Reapply each academic year for assistance

18. PAYMENT OPTIONS • Online payments in eBill system via electronic check • Wire Transfers • 529 Plans or 3rd Party Payments • External Scholarships • Parent and Student Loans • Monthly Payment Plan NOTE: GW does not accept cash or credit cards.

19. MONTHLY PAYMENT PLAN • Enroll online via Student Accounts website • Annual or semester plans are available • Credit card may be used

20. TUITION INSURANCE: Mono shouldn’t cost you $20,000… • The Tuition Refund Plan (T.R.P.), an elective insurance program, provides coverage for tuition, room and board charges throughout the course of the semester if your student must withdraw from GW for health reasons. • The annual cost to insure your tuition investment is $350-500 and will cover 80% of the loss incurred. • After the fourth week of classes, students who drop or withdraw from classes do not receive a refund of their student account charges per the University’s withdrawal and refund policy. • Visit this link to connect to the Dewar website to complete the application for tuition insurance: http://studentaccounts.gwu.edu/tuition-insurance

21. STUDENT / PARENT RESPONSIBILITIES • Students • Check email, if you don’t use GW email, setup forwarding • Check GWeb regularly • Be aware of due dates • Authorize and share access with parent/guardian via FERPA release form • Forward important email notifications home • Set up parent(s) as authorized user(s) in Student Account eBill • Parent/Guardians • Maintain an ongoing dialogue with student about deadlines and university communications • Watch for correspondence sent home • Complete payment arrangements • Sign up for parent email list through the Office of Parent Services

22. QUIZ • When is the bill due every semester? • In order to directly receive notifications regarding tuition bills, what does your son or daughter have to set you up as in Student Account eBill? • What does FERPA stand for? What is the name of the form that the student completes to grant you access to their financial and/or educational records? • What should you consider purchasing before the start of the semester that will protect your financial tuition investment if your son or daughter needs to withdraw from school for health reasons?

23. QUESTIONS?