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BATCH CATALOGING A Case Study of Loading Records for Lecture Notes in Computer Science

BATCH CATALOGING A Case Study of Loading Records for Lecture Notes in Computer Science. SNRG08 Doreen Herold & Gayle Nemeth Lehigh University. June 16, 2008. Introduction.

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BATCH CATALOGING A Case Study of Loading Records for Lecture Notes in Computer Science

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  1. BATCH CATALOGINGA Case Study of Loading Records forLecture Notes in Computer Science SNRG08 Doreen Herold & Gayle Nemeth Lehigh University June 16, 2008

  2. Introduction Pre-2005 – Print subscription for titles in the Lecture Notes in Computer Science series, with online access from 1997-present Titles are analyzed Lecture Notes in Computer Science series is very prolific, as compared with other Lecture Notes in… series

  3. What are our Options to Batch Catalog? OCLC offers a Collection Set of the titles in this series. However, their offering is records for the print version which have been enhanced to additionally reflect the online version. This means: • There is no GMD: 245 $h [electronic resource] • There is no 007 • Note field stating “Also available online” could be misleading to patrons/staff • Interlibrary loan could potentially receive requests for a print copy we do not own

  4. Our “Ideal” Records There are records in OCLC for the online version, made by institutions such as the University of Colorado, the Hong Kong University of Science and Technology, and the University of Wisconsin, among others It seems to me that OCLC should create, or find, bibs for the electronic versions for [Lecture Notes in Computer Science]. Rich Aldred ~ Catalog Librarian ~ Haverford College [from an April 2006 OCLC-CAT discussion]

  5. Why choose to collect records directly through WorldCat as opposed to purchasing their collection set? • The records are specifically for the online version, not an enhanced print record • Can pull a significant number of these records through a thought-out search strategy • The records are of good quality (many seem to be derived from the print record)

  6. Records pre-2005 But before searching for the records from 2005 to present, we had staff ensure that the pre-2005 print records already in our catalog also reflected the online version from 1997 (which is the earliest year to which we have access).

  7. Records 2005-present

  8. Next, We Forged Ahead with Finding Records in WorldCat This happened in the summer of 2007. We pulled the following amount of records for each year: 2005 – 166 2006 – 137 2007 – 114 In comparison, the numbers we have in our catalog for the previous three years: 2004-223 2003-338 2002-289

  9. Search Strategy for Finding Records in OCLC

  10. Have Records, Will Travel • Saved to local save file for dedup and review • Separated into smaller sets for ease

  11. MARCEdit • They were exported and then brought into MARCEdit for cleanup/enhancement: • Added 710 2_ SpringerLink (Online service) • First deleted occurrences of this field, to avoid duplication • Added 856 $z Available to Lehigh users • First deleted undesired data in 856 • Added 949 to create call number/item record • 949 _ _ $a Electronic conference $w ALPHANUM • $h LYU6 $x ECONF • LYU6 = Library-Lehigh, Location-WWW, Item Type-Online

  12. Final Step… Add the records into WorkFlows using MARC Import and Load Bibliographic Records report

  13. …or is it? Not all records were retrieved. Used the List Bibliography Report to generate a list of those records that had been imported in this manner. Search String tab- Lecture notes in computer science {SER} and SpringerLink {AU} and {pbyr} > 2004

  14. Filling in the Gaps This list was used to spot missing volumes which were then handled individually.

  15. Filling in the Gaps 2005 – 166 + 184 = 350 2006 – 137 + 213 = 350 2007 – 114 … the story continues

  16. Phase Two 2005 – 1031 records 2007 – 798 records

  17. Why So Many Records? Explains around 100 records

  18. Springer Catalogs! • GW5XE = 460 of the 798 2007 records • A significant number are duplicates • Huh, wha da ya know? Their cataloging is actually quite good. • Records for free from their website

  19. What Has Come From All of This? • Sept. 2007 to present—1,193 records added • Records are specifically for the online • Staff development is enhanced

  20. Final Observations Questions • Differences between C$Q records and online records • Differences between GW5XE records and academic institution records • Future plans

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