Overview of Supervisor’s Training, Record Keeping and Reporting Responsibilities

1. Overview of Supervisor’s Training, Record Keeping and Reporting Responsibilities

2. Acknowledgements Funded by: The RI Department of Transportation in partnership with the RI Department of Environmental Management under the Storm Water Phase II Education and Outreach Project Developed by: The Southern Rhode Island Conservation Service with support from the University of Rhode Island Cooperative Extension NEMO program. Review: Storm Water Education and Outreach Project advisory committee members and municipal volunteers. Co-sponsor: The Rhode Island T2 Center, URI Transportation Center

3. Topics • Review of SWPPP responsibilities • Overview of employee training modules 3. Record keeping & reporting

4. Section 1. Storm Water Pollution Prevention Plan • Site (Facility) Specific • Facility Supervisor responsible for implementation Part of your organization’s Storm Water Management Program Plan

5. Facility Supervisor’s SWPPP responsibilities • Coordinate development, implementation, inspection & documentation of all pollution prevention activities at your facility

6. Facility Supervisor’s SWPPP responsibilities • Coordinate employee training programs • Spill prevention & response • Good housekeeping • Materials management

7. Facility Supervisor’s SWPPP responsibilities • Keep records • Spills, leaks • Inspections • Maintenance activities • Compliance evaluation • Employee training • Ensure reports are submitted • To MS4 Coordinator • Available to state or federal inspectors

8. Facility Supervisor’s SWPPP responsibilities • Implement preventative maintenance program • Spill prevention & response plan updated & implemented • Structural BMP inspection & cleaning • Inspection of outdoor storage areas

9. Facility Supervisor’s SWPPP responsibilities • Oversee good housekeeping activities • Spill cleaning • Vehicle washing • Storage of fluids • Storage of wastes • Location of stockpiles • Serve as spill response coordinator

10. Facility Supervisor’s SWPPP responsibilities • Conduct/assist inspections & training program • Conduct sampling if necessary

11. SWPPP

12. Section 2: Overview of Employee Training Modules Preventing Stormwater Pollution at Your Public Works Facility A 5-Part Workshop Series

13. 5 Modules • 1. What’s the concern? • 2. What is a SWPPP? • 3. Spill prevention and response • 4. Good housekeeping • 5. Materials management

14. Employee Training modules • Equipment needed • Module CDs • Computer with Power Point • LCD Projector • Flip Chart & markers • Module-specific & facility-specific plans, maps, etc. (list at top of each module script and exercise description)

15. Employee Training Modules • Time Requirements • Module CDs: coffee or lunch break series • 15-20 minutes once every week or so • Exercises: 15-30 minutes each • WANT participation, discussion • Who should participate? • Everyone!

16. Section 3: Record Keeping and Reporting

17. Facility Supervisor’s SWPPP responsibilities Keep records, ensure reports are submitted Spills, leaks Inspections Maintenance activities Compliance evaluation Employee training

18. Spills “Significant Materials” Petroleum products Hazardous substances (CERCLA) Fertilizers Pesticides

19. Spills Record all spills and leaks Date & time of incident Weather conditions Cause Resulting environmental problems

20. Inspections Oil Pollution Control Regs Monthly inspection of above ground tanks Underground Storage Facilities Regs “ERP” (Environmental Results Program) compliance inspection once every 2 years

21. Inspections Routine visual inspections of Equipment Processes Materials handling areas

22. Inspections Quarterly visual monitoring of outfalls Daylight Within 30 minutes after runoff begins Document observed contamination/problems Source of contamination Actions to eliminate Date and time

23. Example Quarterly Visual Examination of Storm Water Attachment 4 Sample Quarterly Visual Monitoring Inspection Log for Storm Water Pollution Instructions: Every quarter you must visually inspect storm water outfalls at your facility. This attachment is a sample monitoring log.

24. Inspections Annual site inspection Evidence of pollution Evaluation of BMPs that have been implemented Inspection of equipment

25. Inspections Annual site inspection report to include Date of inspection Name of personnel conducting inspection Observations Assessment of BMPs Corrective actions taken Signed certification Tracking/follow-up procedure

26. Record Keeping Compliance Evaluation Report Compile all records of leaks, inspections, follow-up, maintenance, SWPPP implementation, etc Review, evaluate need for SWPPP revision Specific certification language

27. Certification language “This Compliance Evaluation Report has been prepared by qualified personnel who properly gathered and evaluated information submitted for this Report. The information in this Report, to the best of my knowledge, is accurate and complete.”

28. Record Keeping Maintain employee training records Sign in sheets date topic Send copy to MS4 Coordinator

29. Record Keeping Send report(s) to MS4 Coordinator Maintain all records for at least 5 years Available to state or federal inspectors on request

30. Contacts Kris Stuart, kris@sricd.org, 401-284-1885 Lorraine Joubert, ljoubert@uri.edu, 401-874-2138 Margarita Chatterton, margarita.chatterton@dem.ri.gov Allison LeBlanc, aleblanc@dot.ri.gov