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Costs and Benefits in KRDS and I2S2

Costs and Benefits in KRDS and I2S2. Neil Beagrie RAL Feb 2010. Agenda. Costs – Keeping Research Data Safe 1 Benefits – Keeping Research Data Safe 2 I2S2.

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Costs and Benefits in KRDS and I2S2

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  1. Costs and Benefits in KRDS and I2S2 Neil Beagrie RAL Feb 2010

  2. Agenda • Costs – Keeping Research Data Safe 1 • Benefits – Keeping Research Data Safe 2 • I2S2

  3. Keeping Research Data Safe1JISC Research Data Digital Preservation Costs Study(co-authors Brian Lavoie, Julia Chruszcz,+institutions)

  4. Overview • KRDS1 Aim – investigate costs, develop model and recommendations • Method – detailed analysis of 4 models: LIFE1/2 & NASA CET in combination with OAIS and UK Research TRAC; • Plus literature review;12 interviews; 4 detailed case studies.

  5. What was Produced? • A cost framework consisting of: • activity model in 3 parts: pre-archive, archive, support services • Key cost variables divided into economic adjustments and service adjustments • Resources template for Transparent Costing (TRAC) • 4 detailed case studies (ADS, Cambridge, KCL, Southampton) • Data from other services.

  6. KRDS

  7. Putting it all together • Activity model helps identify cost allocations across preservation process • Service adjustments helps identify and adjust costs to specific requirements • Economic adjustments help spread these costs appropriately over time • Resource framework: pulls all of it together into a TRAC-friendly costing model

  8. What was New? • FEC and TRAC friendly– not in or partial in other models but • Requirement for HEIs • Absence of FEC (a) distorts business cases e.g. for automation (b) cannot accurately compare in-house or out-source costs • Included pre-archive phases – not solely archive centric • Not an implementation- customisable - application neutral – can cost for in-house archive, full or partial shared service(s), national/subject data centre archive charges • Tailored for research data: different collection levels, products from data, etc • Whole of Service costing/Seeing “Big Picture”

  9. Keeping Research Data Safe2JISC Research Data Digital Preservation Costs Study(co-authors Brian Lavoie, Matthew Woollard,+ partner institutions)

  10. Aims • Review and re-format KRDS1 Activity Model (KRDS2 models now available) • Identify/Survey Sources of Cost Information (KRDS2 survey now available) • New in Depth Cost Studies (Oxford, ADS, ULCC, UKDA) • Analysis and Framework of Benefits • Benefits studies (UKDA, Soton, Oxford)

  11. Benefits Framework

  12. Benefits Framework • Some benefits can be costed (direct or counter-factual) • Some benefits can be measured in other ways • Some benefits only have qualitative metrics

  13. Some Thoughts... • Cost framework helpful for planning and analysis (both internally and cross-project) • “Off-the-shelf” but flexible cost framework facilitates implementation across very different disciplines • “What does it cost?” = “It depends” • Evidenced by service adjustments • Choices shape preservation/dissemination strategy, which determines overall cost • More work needed on “non-centralised” research data • More work needed on identifying and expressing benefits

  14. I2S2

  15. Questions?

  16. Further Information “Keeping Research Data Safe” (KRDS1)Final report and Executive Summary at http://www.jisc.ac.uk/publications/publications/keepingresearchdatasafe.aspx Keeping Research Data Safe2 (KRDS2) webpage at www.beagrie.com/jisc.php

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