1 / 35

Managing a Vibrant Volunteer Program

Learn effective strategies for recruiting, training, utilizing, and celebrating adult and student volunteers. Receive handouts and practical tips to make your volunteer program successful.

stokess
Télécharger la présentation

Managing a Vibrant Volunteer Program

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Managing a Vibrant Volunteer Program Presented by: Kimberly Sharp

  2. Agenda • Adult Volunteers • Recruiting • Training • Utilizing • Celebrating • Student Volunteers • Recruiting • Training • Utilizing • Celebrating

  3. Handouts • PowerPoint Handouts for taking notes • Volunteer Recruitment Flyer • Volunteer Recruitment Flyer 2nd Example • AUP, Volunteer Guidelines, Patron Privacy • Volunteer Handbook • Sample Schedule

  4. Adult Volunteers

  5. Recruiting • Parents • Create Flyers • Volunteer Table on Registration Day • PTA Information • School Newsletters • Casual Conversation • Business Partners • Community Members • Colleges & Universities • Senior Citizens • Retired Teacher Organizations

  6. Recruiting • Find out your current volunteers’ plans for next year. • Invite potential volunteers to shadow a current volunteer. • Set up a tentative schedule to being the first week of school.

  7. Training • Group Orientation • Individual Training • Strengths & Weaknesses

  8. Group Orientation • Invitations • Advertise the Event • School Calendar • Website • Welcome sign in Lobby • Allow 45 minutes – 1 hour • Snacks! • Door Prizes

  9. Group Orientation Agenda • Welcome & Introductions • Available Jobs • Shelving • Assisting students • Check-in/check-out • Creating displays • Copying flyers and teaching materials • Supervising & training student volunteers • Storytime • Special projects (i.e. Book Fair 9/14-9/26)

  10. Group Orientation Agenda • Important Documents • AUP • Volunteer Guidelines • Patron Privacy • Scheduling • Handbook

  11. Group Orientation Agenda • Tour • Everybody (E) • Fiction (FIC) • Non-Fiction (Dewey Number) • Professional (PROF) • Reference (REF) • AV • Special Collections • Workrooms

  12. Group Orientation Agenda • Circulation Desk • Log-In • Check-In & Check-Out • Pay attention to “honking” sound • Rules • 1 book for K, 2 for everyone else • Teachers unlimited – no need to stamp • No books if overdue or outstanding fines • Can renew once • Problem Situations • Volunteer Confirmation Notes

  13. Individual Training • Get to know your volunteer! • Introduce volunteers to the students • Shadow Train • Specific Tasks

  14. Strengths & Weaknesses • Creative? • Detail Oriented? • Perfectionist? • Artsy? • Social? • Friendly? • Grouchy? • Timely? • Consistent? • English-Speaking?

  15. Tricks & Treats • Welcome update calendars, schedules • Update any missing paperwork or contact info • Tweak the schedule as needed • Review upcoming special events • Go over Catalog • Library Searches • Locating AV Materials • Books on Hold • Q & A • Pumpkin Voting • Don’t forget holiday snacks & door prizes!

  16. Utilizing Volunteers • Keep everyone busy!! • Maintain an ongoing list of tasks for volunteers • Shelving • Working the Circulation Desk • Reading shelves for accuracy • Straightening tables, chairs, computers, etc. • Specialty Assignments • Create bulletin boards • Monthly book displays • Book Repair • Cover paperback books • Book Processing

  17. Utilizing Volunteers • Big Events • Book Fair • Inventory • Author Visits

  18. Celebrating • Say Thank You – OFTEN • Write personal thank you notes for extra effort • Provide Certificates of Appreciation • Share Encouraging Words • Award a “Volunteer of the Month” • Donate books in their honor with book plates • Recognize Birthdays

  19. Special Events • Christmas Luncheon • End of Year Breakfast

  20. Gift Ideas • Plants • Books • Stationery • Recipe Cards • Cute office supplies • Mouse pad with photo of child • Coffee Cups filled with candy

  21. Organizational Aids • Nametags • Sign In Sheets • Library Accounts • Contact List

  22. Potential Challenges • Inconsistency • Encourage them to find substitutes if they can’t make it. Welcome them back anytime! • Lazy Workers • Give them less urgent tasks. • Too Much Talking! • Redirect! “I’m sorry to interrupt, but could you help me with ______.” • Nosy • Watch what you say in front of volunteers. • Incompetent • Find the job for which they are most capable!

  23. Student Volunteers

  24. Recruiting • 4th & 5th Grade Library Orientation • Applications • Teacher Recommendations

  25. Training • All applicants attend a 30 minute session • Stress HARD work & GREAT behavior • Media Leaders represent the media center • Explain selection process • Describe shelving methods • Call Numbers • Left to Right/Top to Bottom • Dewey Classification • Students put Call Number flash cards in order • Test shelve 3 books

  26. Selection • Quality of Application • Teacher Recommendation • Student Performance in Training • Available Work Times • Semester Schedule • Group A • Group B • Stellar Group A members will be invited to remain media helpers all year long. • Scheduled 20-30 minutes one day per week.

  27. Utilizing Volunteers • Errands & Classroom Deliveries • Cleaning & Straightening • Preparing flyers to send home • Pick up and deliver newspapers • Unpacking copy paper • Cleaning and re-filing letters from school sign • Logging computers off and on • Shelving • Helping younger students

  28. Celebrating • Award Certificate • Free Book at Book Fair • Pizza Party

  29. Organizational Aids • Nametags • Sign In Sheets

  30. Questions & Answers? Contact Information Kimberly Sharp Media Specialist Ivy Creek Elementary School Kimberly_Sharp@gwinnett.k12.ga.us GA COMO Proposal Form

  31. Resources • Anderson, C. (1998, November/December). Salute Your Library Volunteers. Library Talk, 11 (5), p. 15. • Barban, L. (1997, June/July). Building Character and Responsibility: A Decade of Junior Volunteers. American Libraries , pp. 94-96. • Berg, B. (2004, January). Shelving Ambitions. Library Media Connection , p. 32. • Bourke, C. (2009, December). Working with Older Volunteers: Opportunities and Potential. Aplis, 22 (4), pp. 181-183.

  32. Resources • Curriculum Review. (1994, November). How to Get Parents to Volunteer at School. Curriculum Review , p. 10. • Davis, S. K. (2004, September/October). Harnessing the Power of Parent Volunteers. Knowledge Quest, 33 (1), pp. 30-31. • Farmer, L. S. (1995, January/February). Managing Volunteers Through Managing Yourself. Book Report, 13 (4), pp. 19-20. • Fullner, S. K. (2004, January). Perks, Rewards, and Glory: The Care and Feeding of Volunteers. Library Media Connection , pp. 38-39.

  33. Resources • Gallo, E. M. (2010, Winter). A Year in Volunteering at the Library. Young Adult Library Services , pp. 17-19. • McGown, S. W. (2007, October). Valuable Volunteers: How to Find, Use, and Keep Them. Library Media Connection , pp. 10-13. • Nicol, E. A., & Johnson, C. M. (2008). Volunteers in Libraries: Program Structure, Evaluation and Theoretical Analysis. Reference and User Services Quarterly, 48 (2), pp. 154-163.

  34. Resources • Smallwood, C. (1999, January/February). Training Students and Adult Assistants, Interns and Volunteers: Tips for New Librarians Servicing Small Libraries. Book Report, 17 (4), pp. 24-26. • Snyder, B. (2009, August/September). Recruiting Library Volunteers. Library Media Connection , pp. 22-23. • Suellentrop, T. (2007, December). Step Right Up. School Library Journal , p. 24. • Troisi, A. (1997, November/December). 105 Things Parent Volunteers Can Do - Other Than Raising Funds. Library Talk, 11 (5), pp. 10-12.

  35. Template Provided By www.animationfactory.com 500,000 Downloadable PowerPoint Templates, Animated Clip Art, Backgrounds and Videos

More Related