University of Mary Hardin-Baylor Larry Pointer Director of Safety 4/18/2013

1. University of Mary Hardin-BaylorLarry PointerDirector of Safety4/18/2013

2. Transportation Policy The Transportation Policy is posted on UMHB Website Under Human Resources / Policies

3. Transportation Policy The purpose of the Transportation Policy is to • establish procedures for control & operation of vehicles • belonging to or rented/leased by the University.

4. Transportation Policy A “Qualified UMHB Driver” is an individual who is • at least 21 years of age • Exceptions explained later in program • has a valid driver’s license, • is insurable – has a “clear” motor vehicle record • Clear record is further explained later in program • and has successfully completed the UMHB Stars driving program requirements.

5. Section I – Training & Compliance Drivers may be qualified at three levels: Level 1: sedan/pick-up truck/min-van Level 2: 15 passenger van Level 3: trailer towing

6. Section II – Scheduling & Returning Vehicles Vehicles are reserved on a first-come first-serve basis using the on-line Physical Plant Vehicle Request form • Posted on the Physical Plant site on My Campus. Employees are responsible for • Pick up and return of the vehicle in good condition with a full tank of fuel and reasonably clean. • If returning vehicles after business hours remove valuables & personal belongings, secure in its designated location, & ensure that it is locked.

7. Section IV – Use of Personal Vehicles Drivers using personal vehicles for university business must ensure vehicle compliance in respect to: • Registration • Inspection • Insurance Note: the vehicle owner’s insurance serves as primary insurance coverage.

8. Section V – Transport of Students & Guests Employees may utilize their personal vehicle to transport students for university business with consent from their Supervisor for each occurrence. Employees should, however, whenever possible - use university vehicles for business-related travel when transporting students or guests on official business. In other words … the use of university vehicles is the “preferred” method of transportation.

9. Section VI Use of University Vehicles by Students Qualified student drivers may operate university vehicles • Only for approved university business. • Only if they’re at least 21 years of age. • On campus without direct supervision of a qualified employee driver. • Off-campus (i.e. supply run) within a 25 mile radius from campus without direct supervision of a qualified employee driver. • On off-campus trips beyond a 25 mile radius only when accompanied by a qualified employee driver (who is qualified at or above the driving level held by the student driver) • As a relief driver of a vehicle being driven by an employee who is the primary driver, or • As the primary driver of a vehicle traveling with one or more vehicles with at least one of those vehicles being driven by an employee who is the primary driver. • Vehicles driven by students are limited to 65 mph (60 when towing). • Students may be 18-20 if employed by the university, in which case they • Will be restricted to campus properties, or • To a designated distance (for specific tasks) – on a case-by-case basis.

10. STARS Quick Reference Chart A STARS Quick Reference Chart has been developed to assist university employees in determining driver conditions, requirements & restrictions. • The chart can be viewed on the next slide, and • Is posted on the Safety website under “Stars Driver Program”.

11. STARS Quick Reference Chart

12. Section IX – Loan & Use of University Vehicles The university does not loan vehicles (incl. trailers) to employees, students or outside parties. • Privately owned vehicles may not be used to tow university trailers, and • Privately owned trailers may not be towed by university vehicles.

13. Attachment A – Use of University Vehicles Section I – Driving Requirements UMHB drivers must; • Be 21 years of age with a minimum of 2 years licensed driving experience. • Possess a valid driver’s license. • Employees – issued by State of Texas • Students – issued by State of permanent residence. • Full-time employees 18-20 may drive if their job requires • Within 25 miles (i.e. Bell County) and • Speed is limited to 65mph or less

14. Attachment A – Use of University Vehicles Section I – Driving Requirements Drivers will be disqualified for these offenses: • Exceeding the speed limit in excess of 20 mph • Driving under the influence of alcohol or drugs • Offenses against a person involving vehicle • i.e. hit & run, etc. • Accumulation of 6 points or more • Moving violations (i.e. speeding, running stop sign/light, etc.) are 2 points each • 3 moving violations = 6 points Important Note: Drivers are responsible for notifying their respective Supervisor and Human Resources if any conditions such as those listed above occur that would disqualify them from driving.

15. Attachment A – Use of University Vehicles Section I – Driving Requirements Drivers must • Comply with all motor vehicle laws. • Operate vehicles per UMHB policy – in a manner that does not detract from public image. • Assume responsibility for any and all fines or traffic violations. • Never pick up or transport hitch-hikers. • When leaving vehicle unattended • Turn vehicle off, remove keys & lock vehicle • Remove all valuables • Maintain a tobacco-free environment in vehicles. • Ensure that all occupants utilize seat belts.

16. Attachment A – Use of University Vehicles Section I – Driving Requirements Drivers must: • Never use electronic devices while driving • Including cell phone calls, texting, emails, electronic games, GPS, laptops, etc. • Drivers must stop vehicle in a safe location or allow a passenger to assist when using electronic devices. • Operate vehicle with adequate rest • i.e. 6 to 8 hrs. in previous 24hrs For road trips: • Take at least 15 minute rest breaks every 4 hours. • Drive no more than 10 hour in 24 hour period. • Avoid driving between 2:00 am & 6:00 am.

17. Attachment A – Use of University Vehicles Section I – Driving Requirements Drivers must • Avoid driving in hazardous conditions, such as • Ice (any icing) • Heavy Snow • Heavy rain • High winds • Dense fog • Drive with headlights on at all times.

18. Attachment A – Use of University Vehicles Section II – Trip Requirements At least two approved drivers are required for each vehicle for trips of 400 miles or more from the university • Exception; one driver may be utilized if the trip is broken into one or more legs with overnight stops. Important Note: All trips beyond a 25 mile radius from the university require a qualified university employee as the primary driver in charge for the trip.

19. Attachment B Accidents Two UMHB documents are provided for all vehicles: • Accident form • Insurance card • 15 Passenger Vans; found in notebook issued with vans • Sedans/Pickups/Mini-vans; found in glove-box

20. Attachment B Accidents Drivers must report accidents or damage to vehicles to: • The appropriate law enforcement agency (immediately). • The employee’s immediate supervisor (asap). If involved in an accident the driver must: • If possible & safe to do so, move vehicle out of flow of traffic. • Seek immediate medical aid for any injuries. • Collect information on other involved parties – use the Accident Form. • Complete the Accident Form and submit to the Director of Safety (Sanderford / Campus Planning Suite) as soon as is possible.

21. Attachment B Accidents Drivers, Supervisors and/or Department Heads should: • In the case of serious accidents resulting in injuries • Notify Human Resources within 4 hours to set up post-accident drug and alcohol testing. • After business hours, contact Campus Police for assistance. Note: A serious accident is one involving injury to any party that requires medical treatment beyond basic first aid and/or accidents that result in significant damage to 3rd party property. Personnel involved in an accident should: • Not make statements admitting fault. • Refer all questions from lawyers, insurance providers, etc. to the V.P. for Business & Finance or the Director of Safety; • V.P. for Business & Finance: Jennifer Ramm • Director of Safety: Larry Pointer Note: Post-accident Motor Vehicle Record checks may be conducted by the Safety Department.

22. Attachment D Van Requirements 15 Passenger Van-Specific Requirements • Speed is limited to 65mph at all times. • Speed when towing trailers is limited to 60 mph. • Vans should be loaded front to rear. • Cargo is limited to behind the rear seat to the bottom of windows only.

23. Attachment D Van & Trailer Requirements All UMHB vehicles are equipped with: • First Aid Kit • Jumper cables • Emergency reflector kit • Fire extinguisher • Flashlight

24. Driving Safety Driving Safety

25. Driving Safety Prior to driving – drivers should conduct a walk-around of the vehicle and check: • Tires should • Be properly / evenly inflated • Have adequate tread and free from defects • Lights • Wipers • Fluids – oil & coolant – are checked during vehicle servicing • However, for extended road trips (i.e. a week or more) drivers should try to check or have fluids checked prior to return trip if possible.

26. Driving Safety Prior to driving – make appropriate adjustments: • Seat • Mirrors • Adjust side-view mirrors until the rear corners of the vehicle disappear • Steering wheel • Radio & AC/heat controls • If you have a right-seat passenger enlist them help manage these items.

27. Driving Safety Seat belt use is required for all occupants at all times – on & off-campus – any time the vehicle is in motion. Required by • University Policy and • Texas law.

28. Driving Safety Drivers should: • Drive with both hands on wheel • At “10 & 2” or “9 & 3” • Use 9&3 if hands/wrists are over the air bag at 10&2 • Yield “Right of Way” • When required of course, and • When necessary to avoid an accident • Obey traffic signs & signals • Reduce vehicle speed for conditions such as wet roads, reduced visibility and for school/construction zones as required and when prudent

29. As vehicle speed increases – a driver’s effective field of vision is reduced From 180 degrees while stopped – to – 40 degrees at 60 mph.

30. As vehicle speed increases –stopping distances increase. About 63 ft. @20mph Over 300 ft. @70mph

31. Driving Safety Railroad crossings • 15 passenger vehicles are not required to stop at railroad crossings • Drivers – of all vehicles - should • Slow down and ensure tracks are clear • Stop if railroad crossing barriers and signals are activated • Never go around barriers or race to beat them!

32. Driving Safety Drivers must observe min. following distances • 2 second rule under normal conditions - i.e. good visibility – dry roads • 4 second rule – for other than normal conditions – i.e. • Reduced visibility due to rain, fog, dust, smoke, etc. • Wet or slippery roads due to rain, ice, etc. To determine distance • Observe the vehicle ahead pass a “landmark” (road sign, road kill, etc.) • Count off seconds – if you’ve reached the landmark before two seconds – you’re following too close.

33. Driving Safety Remember the “Move it Over” rule for emergency vehicles • With lights activated on your side of the roadway. • Drivers must move a minimum of one lane away, or • Slow down to 20 mph below the posted speed limit. • Slow down to 5 mph is speed limit is below 25 mph. Note: Emergency Vehicles includes law enforcement, fire/rescue, ambulances, and wreckers.

34. Driving Safety Never drive while impaired Drivers can be impaired due to use of : • Alcohol • Drugs– illegal, prescription, & non-prescription (over-the-counter) medications • And Fatigue • Adequate rest is absolutely mandatory!

35. Driving Safety Don’t drive on wet or slippery roads using cruise control. • Vehicle can hydro-plane and/or suddenly accelerate causing loss of control • “Wet roads” includes; rain, snow, slush, ice, etc. (anytime roads are wet or slippery)

36. Driving Safety Don’t panic if your wheels drop off the shoulder or a tire blow-out occurs • Remain calm • Maintain straight course • Release gas pedal • Slow/brake carefully and • Stop safely

37. Driving Safety Never drive through water over flooded roads. “Turn Around - Don’t Drown” Turn Around – Don’t Drown!!!

38. Driving Safety Pickup Truck Safety: • Avoid carrying passengers in bed • If ever necessary (i.e for work detail) • Passengers must be at least 18 yrs. old, and • Must remain seated in bed at all times

39. Driving Safety Cart Operators must • Be 18 years of age and possess a valid State driver’s license • Obey all traffic laws, signals, and signs. • Use hand signals if cart not equipped with lights • left turn, right turn, stop • Yield to pedestrian & vehicle traffic. • Observe cart capacities. • One person per seat • Limbs within confines of cart • No cargo hanging outside cart

40. Driving Safety Cart Operators must • Operate carts on UMHB streets only • As much as is possible . • Not operate carts on sidewalks and grass. • On sidewalks only if absolutely necessary to perform duties (i.e. deliver cargo or personnel to a building). • Remove key and set parking brake when unattended. • Use caution pulling out of parking spaces with limited visibility.

41. Driving Safety Carts must be equipped with • strobe lights, and • headlights, tail & brake lights, & turn signals if operated during dark hours.

42. Driving Safety The next 5 slides are to be viewed by those that • Need to be qualified to driver 15 passenger vans, and are • Experienced driving 15 passenger vans –or equivalent (i.e. SUV, Suburban, Explorer, or other large vehicles).

43. Driving Safety Are 15 Passenger Vans a risk to drive?

44. Driving Safety 15 Passenger Van Facts: • You have 3 times greater rollover risk when carrying more than 10 passengers, and • A 5 times greater risk when going over 50 mph • 75% of fatalities in 15 p.v. accidents in recent years were not restrained (no seat belts) • Vehicle stability is affected by • Design – wheelbase/width/length/height • Loading – center of gravity increases with passengers/cargo • Conditions – roads/weather/wind

45. Driving Safety COG – no load  COG – loaded  COG – no load  The COG – Center of Gravity – moves upward as a van is loaded. Weight of 15 passengers @150lbs. each = @2,250lbs. in upper half of vehicle. Results in vehicle becoming more top-heavy as load is increased.

46. Driving Safety 15 Passenger Van Safety Tips: • Observe passenger capacities • One person per seat belt • Load from front to back • Observe cargo capacities • Behind rear seat • To bottom of window only

47. Driving Safety Van Safety Tips: • Check clearances prior to backing or maneuvering • Use spotters if necessary • Reduce speed for conditions • Traffic • Visibility • Wet roads • Icing • avoid driving until roads are cleared by transportation authorities. • Zones – observed reduced speed limits – i.e. • School zones • Construction zones

48. Trailer Towing The next 2 slides must be viewed by those that • Need to be qualified to tow trailers for the university, and • Are experienced & proficient in towing trailers. • Must have sufficient knowledge & experience to • Connect and disconnect trailers, • Properly load trailers, • Effectively maneuver trailers (backing, etc.). Note: the university does not teach personnel to manage and tow trailers – therefore, experience is required to become trailer qualified.

49. Trailer Towing • Drivers must possess experience & proficiency to • Connect & disconnect trailers • Properly load trailers • Properly & effectively handle trailers while • Backing • Maneuvering • Emergencies • Vehicle speed limited to 60mph. • Load capacity of trailer, hitch & vehicle towing capacity must never be exceeded.

50. Trailer Towing Drivers must • Verify ball-hitch size (must match) • Ensure hitch is “latched” (& locked) • Ensure all lights are operative • Tail & Brake lights • Turn Signals • Ensure that safety chains are in place, secure, & proper length • Ensure that tires have adequate tread, pressure & clearance