1 / 22

Time, Attendance and Leave (TAL) Project Presentation, Demo and Discussion September 24th, 2012

Time, Attendance and Leave (TAL) Project Presentation, Demo and Discussion September 24th, 2012. Agenda. Welcome TAL Refresher – Overview, Timeline & Guiding Principles Questions Demo of Current Functionality Requirements Update Questions Agency Interest & Adoption Sequence

strom
Télécharger la présentation

Time, Attendance and Leave (TAL) Project Presentation, Demo and Discussion September 24th, 2012

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Time, Attendance and Leave (TAL) Project Presentation, Demo and DiscussionSeptember 24th, 2012

  2. Agenda • Welcome • TAL Refresher – Overview, Timeline & Guiding Principles • Questions • Demo of Current Functionality • Requirements Update • Questions • Agency Interest & Adoption Sequence • Agency Next Steps • Questions • DHRM Next Steps • Go-Forward Communications

  3. Overview– What’s In The TAL solution will provide an automated means: 1) for state employees who fill salaried and wage positions to report time worked and for their managers to review and approve or deny that reported time • 2) to interface hours worked to CIPPS • 3) to calculate the accrual, earning, crediting or other accumulation of leave to employees and the use of leave by employees • 4) for employees to request leave and for their managers to review and approve or deny those requests   • *The employees to whom #3 and #4 apply must be tracked as employees in PMIS and abide by the Classified leave program • 5) for agencies to report on and download data entered into the TAL system

  4. Overview– What’s Out – Administration of FMLA, Workers Comp and STD / LTD – Tracking leave for those not using the Classified Leave System (e.g., faculty and appointees) – Capturing hours worked for Contractors – Work Scheduling Tool to enable supervisors to schedule multiple workers for operational coverage (Note: A schedule will be able to be established in TAL for an employee) – Recording hours worked for employees whose employee and position data is not recorded in PMIS

  5. Benefits For Management: • Offered without charge to agencies • Provides opportunities to: • Lower operating costs • Streamline and simplify internal processes • Strengthen internal controls • Improve compliance with policy • Manage leave benefits and time reporting • More easily analyze time and leave data

  6. Benefits For Employees: • Easy to use one-stop for time & leave • Real-time leave balances • Speeds turnaround on leave requests & timesheet reviews • Improves accuracy of time & leave data

  7. Project Schedule

  8. Project Schedule September 2012 (Today) March 2012 February 2012 Final Requirements ___________________________________________________________________________ Design Starts

  9. TAL Design Principles • Deliver core Time & Leave capabilities in initial rollout • Enable a more efficient & effective management of Time & Leave • Don’t overburden the system with edits • Don’t automate complex situations that require human expertise

  10. Questions

  11. Pre-Demo: TAL Fundamentals

  12. TAL Demos Today’s Demo includes… • Navigating TAL • Currently Developed Screens • Notification • Employee • Position • Employee Leave Request • Employee Leave Balance • Employee Leave Adjustment Next Demo to include… • Brief Recap of Today’s demo • Timesheets • “HR User” specific functionality • Agency Configuration Screens

  13. Reporting Structure for Today’s Demo

  14. Today’s Demo

  15. Requirements Update Re-sequenced (after June 2013): • Capturing Detailed Employee Schedules • Time In/Out Capability

  16. Questions

  17. Agency Interest & Adoption Sequence Initial Adopters (April 2013) Next Wave Candidates Subset (TBD) of this group will target on-boarding onto TAL in late Jun 2013

  18. Agency Next Steps • Adopting Wage 3 system if not already participating • Assessing accuracy/completeness of PMIS Data Fields critical to TAL performance • Early Identification of Agency POCs for key roles • HR User • Agency Training Lead • Agency TAL Configurer • Assessing agency culture and readiness for transition to an online system • - DHRM will provide a Readiness Self-Assessment Tool • Staying up-to-date with TAL requirements, functionality, and on-boarding expectations. 

  19. Questions

  20. DHRM Next Steps • When we leave today, DHRM will: • Work on concluding Design efforts & continuing Build & Testing Efforts • Develop Training • Execute various aspects of Communication and Change Management Plan • 2) DHRM plans to continue: • Convening agency meetings to share new application functionality • Sending periodic progress updates • Updating its website to provide a place where different groups (HR professionals, employees and others) can learn more about TAL

  21. Go-Forward Communications Plans Regular technical communications with Agency POCs Messages from the Sponsor TAL Bulletins for a “general” audience Training Plans Template Communications for internal agency distribution to supervisors and employees

  22. Contact Information • Website: www.dhrm.virginia.gov/TAL.html • Rue White – DHRM’s TAL Business Lead • rue.white@dhrm.virginia.gov • 804-225-3564 • Leonard Nottingham – TAL Project Manager • leonard.nottingham@dhrm.virginia.gov • 804-380-8441 • Diane Anderson – Lead TAL Business Analyst • diane.anderson@dhrm.virginia.gov • 804-225-2730

More Related