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DCP 14

DCP 14. Request for Final Payment. Front Page. Bottom of Sheet. Do not submit an incomplete packet Ledger questions to John Fox (651-366-4854) DCP 14 questions to Mark Channer (651-366-3828). Certified to Date. Total Due. Total Due + BR Bond/Misc Approp = Certified to Date

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DCP 14

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  1. DCP 14 Request for Final Payment

  2. Front Page

  3. Bottom of Sheet • Do not submit an incomplete packet • Ledger questions to John Fox (651-366-4854) • DCP 14 questions to Mark Channer (651-366-3828)

  4. Certified to Date

  5. Total Due • Total Due + BR Bond/Misc Approp = Certified to Date • Total Due under the Certified to Date Must Equal Reimbursement Request • No hand-written edits

  6. Retainage • Retainage MUST be set to ZERO

  7. Required Checklist • Required if applicable • Mark ALL lines. • Indicate those that do not apply.

  8. Page 2 – Sample Final Contract Voucher

  9. Page 3 – Sample SA Payment Request • Must be “Final” • Include all accompanying documents

  10. Page 4 – DCP 12 • Submit to DSAE for Approval

  11. DCP 12 – Top of Sheet

  12. DCP 12 – Middle of Sheet

  13. DCP 12 – Bottom of Sheet • Total Increased costs cannot exceed actual cost increase • Participation % • Additional Federal Increased Costs. • Do not submit if incomplete.

  14. Pages 5 & 6 – Sample SA

  15. Page 7 – Sample CO

  16. Page 8 – Sample Work Order • Work Orders are not mandatory, but should be included if they support the SA’s or CO’s.

  17. Page 9 – Sample Overrun Justification • Any time there are overruns, an Overrun Justification should be sent. • The Feds what to see why there were overruns, whether you ask for additional funds or not.

  18. Page 10 – Sample Material Certification Exception Summary • Must be included even if there are no exceptions.

  19. Page 11 – Certificate of Performance • If the Final estimate voucher contains a similar statement by the engineer in charge of the work, the Certificate of Performance will not be required. • State Statutes require that this Certificate is to be signed by the Engineer in Charge.

  20. Pages 12 & 13 – Final Inspection Report

  21. Pages 14 and 15 – Sample Certificate of Final Acceptance MUST BE NOTARIZED!

  22. Page 16 - Sample of the Certificate of Final Acceptance

  23. Copies Available • An electronic (PDF) copy of the Request for Final Payment sample packet is available on the DCP Checklist page. • http://www.dot.state.mn.us/stateaid/dcp/dcpchecklist.htm

  24. Questions?

  25. THANK YOU!

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