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Illinois Department of Corrections

Illinois Department of Corrections. Integrated Justice Systems and. IDOC Offender-360. Steven Matthews IDOC CIO. IDOC Offender360 Microsoft Dynamics CRM Online. The Challenge.

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Illinois Department of Corrections

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  1. IllinoisDepartment of Corrections Integrated Justice Systems and IDOC Offender-360 Steven Matthews IDOC CIO IDOC Offender360 Microsoft Dynamics CRM Online

  2. The Challenge • The Illinois Department of Corrections (IDOC) is a $1.34 billion operation that houses close to 50,000 inmates; manages 30,000 paroles and supports 11,000 correction professionals. • IDOC's Offender Tracking System (OTS) and IDJJ's Juvenile Tracking System (JTS) "Systems of Record" both share a common database. The system was designed in the late 1980’s in a legacy programing language (COBOL) which requires a specific level of expertise that is, quickly approaching extinction, extremely expensive to support, requires a vast level of storage capacity and was supplemented by 39 PC based applications • The number of years a person needed to serve in prison, how much good time credits that person was eligible for, when they would go on parole, and so on; all were being calculated manually on pieces of paper by state employees with little or no legal training. • The State’s procurement process did not support and was unfamiliar with cloud computing technology and related services such as Software as a service (SaaS), Platform as a service (PaaS) and Infrastructure as a service (IaaS). In addition the state has over a 90% union labor workforce and is technical resource impoverished

  3. The Risk – The Top Four • Risk One: Using the Internet and remote computing resources for mission-critical applications carries a risk that unauthorized individuals can degrade or abscond with sensitive law enforcement data • Risk Two: There are concerns about the reliability of the Internet, and about the use of remote computing resources, resulting in a view that cloud computing may not provide the availability required for mission-critical applications. • Risk Three: There are risks associated with the remote storage of data in installations that may be damaged, destroyed, seized, bankrupt, or otherwise no longer accessible; and the recovery of data under such circumstances is a prime concern • Risk Four: The cost of migration to cloud computing, including equipment, software, data migration, and training, is a concern, and funds may not be available for this investment.

  4. The Risk – The Top Four Answers • Answer One: Commercial public cloud and private cloud providers have made extremely strong provisions against hacking into their data centers. Cloud computing infrastructure is, in nearly every respect, more secure than its premise-based equivalent. • Answer Two: Companies that provide cloud computing services are well aware of the need to offer high availability, and their practices do lead to such high availability, including redundancy, for the data centers normally used in providing these services. • Answer Three: Protecting against the primary causes of data loss that might be incurred during a natural disaster or even an attack on a data center is the objective of geographically separated, secure, duplicate, redundant computing services. • Answer Four: The experiences of other agencies at the federal level, as well as the state and local levels, is that, once the full analysis is done, there will emerge a distinctive cost savings and a positive ROI from moving to the cloud.

  5. The Solution - Stone Age to Space Age Cloud Hosted Integrated Criminal Justice Offender Management System shared across State & Local Governmentand Court Systems 1 Scalability and flexibility are the key descriptors and virtues of cloud computing that go beyond conventional centralized servers as we know them from client server architectures. 2 Cloud computing data centers offer a level of physical security far beyond that of most government data centers, with greatly locked-down operations 3 Rather than investing upfront in equipment and software, users are often sold cloud computing on a pay-as-you-go basis 4

  6. Offender 360 - Cloud Infrastructure

  7. Offender 360 - Cloud Infrastructure cont.

  8. Wards of State Child Support Justice Involved Youth Education Data Mental Health ISBE IDHS Offender 360 - Cloud Infrastructure cont. DCFS Azure SQL Server Medicaid Eligibility IHFS Staging Database ACA Crime Data. DOC Offender-360 ISP City of Rockford DJJ Youth-360 Winnebago County Legacy Mainframe JTS Juvenile Tracking System Court, JAIS , Medical & Mental Health Data Cloud Infrastructure City of OakLawn Cook County Court, JAIS , Medical & Mental Health Data DECOMISSIONED in 6 months Health Information Exchange HIE ODOC &IDJJ website’s Vendor Application Data ACA JAIS Notification’s Victim, NoR EMR Medical & Mental Health Summary Data

  9. Offender 360

  10. Benefits to the IL. Department of Corrections • Reporting and Analysis • Real time statistical analysis and reporting • Intuitive end user ad-hoc reporting capability • Results viewable in list, graph or chart formats • Charting and Graphing tools with drill down capabilities • Exportable to common formats such as Excel and PDF

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