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SFU Graduate Curriculum Workshop

Learn about the approval process for graduate curriculum changes and the importance of effective dates. This workshop covers terminology, deadlines, templates, forms, and reminders.

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SFU Graduate Curriculum Workshop

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  1. SFU Graduate Curriculum Workshop

  2. Agenda APPROVAL PROCESSEFFECTIVE DATESPROGRAMSCOURSESREMINDERSRESOURCES • Theme of the day: Do it now. Sometimes “later” becomes never or too late

  3. Terminology • APR – Academic Progress Report • AVED – Ministry of Advanced Education • BOG – Board of Governors • CSAR – Cohort Special Arrangement (3 year trial program) • Docushare – online repository of all Senate documents • FPP – Full Program Proposal • GPS – Graduate and Postdoctoral Studies • NOI – Notice of Intent • SGSC – Senate Graduate Studies Committee • SCUP – Senate Committee on University Priorities • SCUS – Senate Committee for Undergraduate Studies • SIMS – Student Information Management System • WQB – Writing, Quantitative, Breadth Requirements

  4. 1) INITIAL DRAFTfeedback from staff/faculty2) APPROVAL @ DEPARTMENT CURRICULUM COMMITTEEif in a non-departmentalized faculty this step is skippedAPPROVAL @ FACULTY CURRICULUM COMMITTEEAPPROVAL @ SGSCmay be sent back to contact person for revisions/rationale this may delay the approval FOR INFORMATION/APPROVAL @ SCUPthis only occurs for major program changes (new programs, over 50% of program being changed, program terminations)FOR INFORMATION/APPROVAL @ SENATEAPPROVAL @ BOG & Ministry of Advanced Educationthis only occurs for new programs3) IMPLEMENTATION4) EFFECTIVEavailable for enrollment

  5. Approval Process

  6. Deadline Dates • Graduate Studies Website-> Administration -> Curriculum Management -> Meeting Schedule and Deadlines Schedule for major program revisions and program proposals is different

  7. Be realistic

  8. Effective dates drive all the systems SIMS Academic Progress Report Scheduling Calendar Effective dates are ALWAYS spring, summer or fall followed by the year ie Spring 2018

  9. 293 • That is how many graduate curriculum items were approved through SGSC in 2018(program changes, new courses, course changes, GGR revisions, full program proposals)

  10. Templates & Forms MEMOSCALENDAR CHANGENOIDEGREE – CSAR & FPPCERTIFICATE/DIPLOMAFORMS: new course course change course TW/Delete

  11. Programs Major Revisions Includes any revision that is more than 50% being changed from the original program and must go through SCUP Revisions Include revisions to courses required, admission requirement changes or program structure Suspension/Deletion Admission suspension must happen first, followed by dissolution. This may occur simultaneously only if no students are in the program CSAR Is 3 year trial for a graduate program. The template is that of an FPP but it does not need minstry approval until proposed as a permenant program. NOI This is the rationale for the proposed program, key objectives and outcomes. The NOI structure will form the basis of the Executive Summary included in the FPP. FPP There are two templates, one for the SFU submission which will be used up to and including Senate and a second in a modified format to be sent to the Ministry of Advanced Education.

  12. If there is anything out of the ordinary, provide a strong rationale.

  13. Overlap The faculty associate dean will distribute the course proposal and outline to all other faculty associate deans to ensure the new course has enough original content and doesn’t have significant overlap with an existing course Cross-listed If this course is “piggy backed” with an undergraduate course, additional information is needed. Normally, additional work must be assigned to the grad students or additional contact hours for grads only Library At the graduate level, Grad Studies will submit the new course proposal with the reading list to the library to ensure there are adequate resources to mount the course New Course Checks Equivalency If this course has enough similar content to another course, are they equivalent? If yes, is it a one way equivalency or two way? Rationale is needed if there is a complex set of equivalents

  14. Courses • Prerequisites • Must have logic and must be different from what is already implicit Program change needed If creating a new course, does this course need to be listed in the program calendar as part of an elective list or requirement Units Normally, between 3-5 units. Be consistent within your academic unit Repeat for credit Should a student be able to repeat the course again if they successfully compete it again for further credit Grading Has the correct grading scheme been used? Remember S/U graded courses can have an IP Course Components These have recently changed. Definitions available on our website

  15. Differencesbetween grad and undergrad • no WQB at grad • different forms and templates • STT course normally not used at grad • units do not equal contact hours in all cases • CSAR not available at ugrad

  16. reminders • always be working off of the published calendar • rationale is important • memos & signatures are necessary • follow the correct approval process • submit before the last meeting for the effective date when possibledouble check all forms before submission • keep an electronic word version (course outlines, program proposals and calendar changes) until approval at Senate • when revisions are requested get the correct people involved in the decision

  17. Inaccurate or incomplete documents submitted may result in delay or denial by SGSC, SCUP or Senate

  18. RESOURCES Graduate Curriculum Management http://www.sfu.ca/dean-gradstudies/administration/curriculum-planning.htmlSGSChttp://www.sfu.ca/dean-gradstudies/administration/senate-graduate-studies-committeeCalendarhttp://www.sfu.ca/calendarSCUPhttp://www.sfu.ca/senate/senate-committees/scup.htmlSenate documents https://docushare.sfu.ca/dsweb/View/Collection-12682 • ask for help in advance: • gscurric@sfu.ca • sgsc@sfu.ca

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