1 / 34

Federal Financial Participation Training

Federal Financial Participation Training. Brought to you by the “Good Folks” at MCH. Agenda. The FFP User’s Guide Everything you want to know about Federal Financial Participation Secondary Documentation Time Study Scenarios Got Questions????. FFP User’s Guide.

sylvie
Télécharger la présentation

Federal Financial Participation Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Federal Financial ParticipationTraining Brought to you by the “Good Folks” at MCH

  2. Agenda • The FFP User’s Guide • Everything you want to know about Federal Financial Participation • Secondary Documentation • Time Study Scenarios • Got Questions????

  3. FFP User’s Guide • Provides FFP rules & requirements • User’s Friendly • Handy Reference Tool • Contains Frequently Asked Questions • Keep your notes on FFP and • It’s free!

  4. Purpose FFP Time Study Page 6-7

  5. FFP Objectives • To assist individuals eligible for MediCal to enroll in the MediCal program and/or • To assist individuals on MediCal to access MediCal services. Page 6

  6. FFP Funding Factors • The program (MCH, BIH, &/or AFLP/ASPPP) has been approved by MCH to use FFP. • FFP allowed activities are preformed. • Staff performing certain FFP activities meets FFP professional qualifications. • All activities performed by staff are documented via quarterly time studies & secondary documentation. • There are qualifying funds to draw down match (non-federal funds i.e. local county/city funds). • The proportion of the program target population, which is Medi-Cal eligible. Page 8

  7. Non-Enhanced Matching $1 $1 Non-SPMP + Activity Page 10

  8. Non-Skilled Professional Medical Personnel * Para-Professional Personnel Page 12

  9. FFP Components • Population wide, publicly available, or documented statistics. • Direct documentation of MediCal beneficiary number. Lodestar Reports/MEDS verification MediCal Factor Time Study • Primary documentation of FFP • Determine billable to MCH • Monitor Activities • Documents ALL activities • Secondary documentation required Page 13

  10. Secondary Documentation • Supports the information on the Time Study. • Provides sufficient information to distinguish different activities and programs. • Link client specific activities to a case file. • Documentation should support the Function Code chosen. • Clearly identifies the clients or entity for which the activity or services is provided (i.e. MediCal number). • Identifies the program for which the activity is performed.

  11. Secondary Documentation • Standard Format • 1/2 hour increments i.e. 8:30 - 9:00 • Common abbreviations i.e. HV-Home Visit • Document “as you go” is best! • Complete weekly • Meet and discuss FFP questions/issues. • Staple all documents together i.e. agenda • Remember the “KISS” principle. Page 19

  12. Any direct clinical services. Anticipatory Guidance/Activities Social Activities Childhood Safety Domestic Violence* Job Development School related activities Housing need activities Cal-Learn activities Fetal Infant Mortality Review – FIMR Parenting Day Care Transportation* Routine Developmental Testing (i.e.Denver) Nutrition Many other AFLP program activities.. * May be OK Exceptions

  13. Documentation • Basic Documentation • Requirements • Guidelines • Styles • Do’s and Don’t • Secondary Documentation • Privacy & Confidentiality

  14. Documentation • “If it wasn’t documented is wasn’t done”. • Definition – The recording of information/data, action and/or outcome for future reference. • Why document? • Job requirement • Professional responsibility • Legal protection • Evaluation

  15. Documentation • Let’s take a few minutes and look at the following documentation examples. • Can you tell which ones are OK? • Can you make suggestions on how to improve them?

  16. Documentation Examples • 9:00 AM to 11:00 AM Met w C Clark potential AFLP client. • 1:30PM to 2:30PM HV to S Simpson • 2:30PM to 4:30PM AFLP Group session – Dental Care • 10:00AM to 1:30PM – Teen ACCESS mtg. • 2:00PM to 3:00PM – Transported M Reams to appt. • 8:30AM to 9:30AM Dental appt. • 2:00 PM to 3:30PM Met w HS admin.

  17. Documentation Examples • 4:30PM to 5:00PM HV Appt reminder calls for tomorrow – 3 clients • 2:00PM to 5:00PM – Work on health fair presentation. • 11:00AM to 11:30AM T/C M Richards referral appt. • 1:00PM to 3:00PM – Cultural Competency training. • 9:00AM to 10:00AM Staff Mtg • 3:00PM to 4:30PM Assist D Allen to Women’s Shelter.

  18. Guidelines • Legible • Concise • Accurate • Complete • Organized • Timely

  19. Types of Documentation • APIE – Assessment Plan Implementation & Evaluation • CBE - Charting by exception • SOAP – Subjective , Objective, Assessment and Plan • Computerized client records • Focus Charting • PIE – Problem Intervention & Evaluation • Flow Charting

  20. Do’s and Dont’s • Do use only black or blue ink. • Do write legibly(Legibly). • Do chart to date (i.e. 02/14/03) and time (i.e. 2:00 pm or 1400). • Do write clear concise and simple sentences (i.e. See Jane run.) • Do correct errors by a simple cross through & your initials by correction (i.e. changed drsg. x 2 3 cac).

  21. Do’s and Dont’s • Don’t use pencil. • Don’t use white out. • Don’t use Liquid Paper/Dryline. • Don’t scratch out errors.

  22. “The Rules” 1. Everyone Time Studies. 2. Time Study all activities including non-MediCal. 3. Must Time Study for at least one month per quarter. 4. Secondary Documentation is required. 5. Approved Time Study Form. 6. Time Study for 100% of your time. 7. Time Study daily is a “Good Thing”. 8. Time Study must be reviewed & approved by a supervisor.

  23. “The Rules” 9. Maintenance & storage of Time Study sheets & secondary documentation is required. 10.Absences for greater than 2 weeks. 11. Prep & travel time. 12. Paid time off. 13. Lunch 14. Breaks! Page 16-18

  24. Function Codes #1Outreach/Non-SPMP Case Management #4 Non-SPMP Intra/Inter Agency Coordination, Collaboration & Administration #5 Program Specific Administration #7 Non-SPMP Training #10 Non-Program Specific General Administration #11 Other Activities #12 Paid Time-Off Sorry, but the CIA can not divulge those secret codes.

  25. Function Code #1OutreachNon-Enhanced Activity • This function is to be used by all staff when performing activities that inform MediCal eligible or potentially eligible individuals, as well as other clients, about health services covered by MediCal and how to access the health programs. Activities include a combination of oral and written informing methods which describe the range of services available through the MediCal program and the benefits of preventive or remedial health care offered by the MediCal program. • This code is also used by Non-SPMP for case management. Page 21

  26. Function Code #4Non-SPMP Intra/Interagency Collaboration & CoordinationNon-Enhanced Activity • This function is to be used by non-SPMP staff when performing activities that are related to program planning functions, including collaborative and intra/interagency coordination activities. Page 24

  27. Function Code #5Program Specific AdministrationNon-Enhanced Activity • This function is to be used by all staff when performing activities that are related to program specific administration which are identifiable and direct charged to the program. Office related general task. Page 25

  28. Function Code #7Non-SPMP TrainingNon-Enhanced Activity • This function is to be used by all staff when training relates to non-SPMP allowable administrative activities and to the medical care of clients. Page 27

  29. Function Code #10Non-Program Specific General AdministrationAllocated-Share of cost by all programs • This function is to be used by all staff when performing non-program specific administrative activities that relate to multiple functions or to no specific, identifiable functions due to the general nature of the activities. Page 30

  30. Function Code #11Other ActivitiesOther programs/funds - not matchable with FFP Funds • This function is to be used by all staff to record time performing activities which are not specific to the administration of the MediCal program. For example Cal Works. Page 31

  31. Function Code #12Paid Time OffAllocated - Share of cost by all programs • This function is to be used by all staff to record usage of paid leave, holiday, vacation, sick leave and so on. Page 32

  32. Time Study Readiness • Attend Time Study Training • Discuss & Review the Time Study process in your office • Gather all the necessary materials. • Review Information • Be prepared. • Ready Set go!

  33. Exercise Time!

  34. Got Questions?Send your questions to yourProgram manager

More Related