Presentation Basics

2. Presentation Basics Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger

3. Topics • Learning • Non-verbal communications • Fears • Preparation • Powerpoint • Summary

4. Oral Presentations Learning

5. Learning • Eyes - 83% • Ears - 11% • Other - 6%

6. Learning Retention • 10% - read • 20% - hear • 30% - see • 50% - see and hear • 70% - say as read aloud • 90% - say as do

7. Learning Principles • Readiness - need • Effect - satisfaction • Practice - application

8. Oral Presentations Learning Non-verbal communication

9. Non-verbal Communication • Eye contact • Appropriate gestures • Smile • Animation and enthusiasm

10. Body Language • “Rest position” • Stand diagonal to room • Pacing and shifting • Stand on left side • Do not interfere with light

11. Voice • Emphasize • Project • Pause • Breath from diaphragm • Beware of qualifiers - um, ok, etc.

12. Oral Presentations Learning Non-verbal communication Fears

13. Fears • Public speaking - 41% • Height - 32% • Insects and bugs - 22% • Financial problems - 22% • Water - 21% • Sickness - 19% • Death - 19% 1977 Book of Lists

14. Oral Presentations Learning Non-verbal communication Fears Preparation

15. Step 1 • Establish objective or desired outcome

16. Step 2 • Analyze audience

17. Step 3 • Write Conclusion

18. Step 4 • Decide key concepts

19. Step 5 • Select supporting points and statistics

20. Step 6 • Organizational pattern • Subject • Need • Idea • Benefits • Evidence • Conclusion • Next step

21. Step 7 • Design visual aides

22. Step 8 • Add variety

23. Step 9 • Rehearse

24. Step 10 • Deliver

25. Step 11 • Follow up

26. Key activities reviewed • Develop a plan • Define the message • Write, format and embellish • Insert supporting data and information • Revise • Practice and prepare • Deliver • Follow up

27. Oral Presentations Learning Non-verbal communication Fears Preparation Media

28. Media Considerations • Choose the best presentation mode • Audience • Purpose / outcome • Room size and layout • Time • Equipment • Keep things simple

29. Caution - Too much of a good thing! If font SIZES styles and colorschangeoften this may result in confusion

30. Oral Presentations Learning Non-verbal communication Fears Preparation Media Powerpoint

31. Oral Presentations Microsoft Powerpoint

32. Starting the Program • Powerpoint Icon

33. Common Tools • Menus • Edit menu • Cut • Copy • Paste • Paste special • Toolbars • View menu • Buttons

34. Starting a New Slide Show • File - New • Presentations • Autocontent wizard • Presentation designs • Pick a look • Apply design

35. Objects, Fonts and Colors • Objects • Font • Selection • Size • Enhancements • Color scheme • Format - Slide Color Scheme

36. Slide Layouts • New slide • Slide layout • Title • Bullet • Table • Organizational chart • Graph

37. Bullet Slides • Promote / demote • Tab / shift tab • On / Off • Selecting bullets • Format - Bullet • Moving bullets

38. Help • Help menu • Powerpoint help • Contents and index

39. Slide Views • Note Pages • Outline • Slide Show • Slide sorter • Master

40. Slide View • General editing • Bullets • Text • Editing boxes • Sizing • Placement • Graphic insertion/editing • Animation settings • Builds

41. Slide Sorter View • Sequence • Duplication • Transitions • Rehearse timings

42. Output Formats • Slide show • 35 mm slides • Overheads • Audience materials • Handouts • 2, 3 or 6 per page • Write-up • Outline • Notepages • Html • Save as HTML

43. Slide Shows

44. Slide Transitions • Slide sorter view • Computer projection

45. Animation Settings / Builds • Slide view • Objects • Animation settings • Builds

46. Slide Show • Manual advance • Mouse button • Keyboard • Pen • Slide timings • Projection equipment requirements • Runtime version • Backup plan

47. Remember! • Spelling • Style checker • Autoclipart

48. Summary • Learning • Non-verbal communications • Fears • Preparation • Powerpoint

49. Thank You !