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Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal. Evolution of a process - The Road to Productivity. Manual. Process Islands. Connected Processes. Smart Processes. Productivity. XML Meets The Office System. Sharing data with/from Microsoft Office

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Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

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  1. Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

  2. Evolution of a process - The Road to Productivity Manual Process Islands Connected Processes Smart Processes Productivity

  3. XML Meets The Office System • Sharing data with/from Microsoft Office • Numerous file formats and versions • .doc, .xls, .mdb, .vsd, .txt, .csv, .rtf, .htm, etc. • Resulted in usable data being locked in documents or unavailable for use within Office • XML makes Sharing Data Easy…

  4. XML: Connecting People, Processes, Information • Bringing XML to the Desktop • Connecting users to data • Intelligent applications • Capture and reuse of information XML People Processes Information

  5. Visio Access Excel Word InfoPath FrontPage XML In The Big PictureThe Office 2003 XML Desktop Diagramming • Business and technical drawings connected to Data, SVG support • Supports third-party XML Data Data Analysis • Tabular, largely numerical data for calculations, and analysis • Data best presented in a grid Reporting and Storing • Numerical or textual fields • Relational tables in databases Data Driven Web Sites • Flexible presentation of tabular or hierarchical data • Expanded data reach • Integrate across data sources Content Authoring • Large areas of text or mixed content • Flexible layout and formatting with XML markup Information Gathering • Highly structured, grouped information • Form-like with few paragraphs of formatted text

  6. Customer-defined XML Schemas • Full support of the W3C's XSD standard • Allows companies to work with data in a format that makes sense to them • Map schema elements to document • Transport only schema-based data through Web services • Users benefit without having to know XML

  7. Value of XML in Documents • Easy access to relevant business data in a document context • Storage of structured documents => liberation of content • Extraction of specific data for automated processing • Efficient searching • Repurposing for documents, distribution and data-mining • Increased efficiency of business processes with structured data • Automated report generation and document assembly from data or content repositories • Intelligent applications based on structured documents

  8. 2 Business Process Efficiency 1 Improved Data Access Validatedinformation Web service (loose coupled connection) Efficient capture + formatting + intelligent receipt • Text • Document • Fragment • Image XML Query Result 5 Document Assembly save Searching & Repurposing Content 3 data XML structure formatting Context-specific assistance 4 Intelligent Applications Solution Benefits With XML Documents

  9. Value of XML in Documents • Easy access to relevant business data in a document context <cname>Rob Collie</cname><ID>G76803</ID><ph>8882345786</ph> Rob Collie Member: G76803 (888) 234-5786 • Via Web services or URLs • Information on demand Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <qty>7</qty><unitpr>4.95</unitpr><txr>.08</txr> Benefits Easier remote access – loosely coupled connections More usable information – marked with semantic meaning

  10. <cname>Rob Collie</cname> <ID>G76803</ID> <ph>8882345786</ph> <qty>7</qty><unitpr>4.95</unitpr> <total>37.42</total> Value of XML in Documents • Storage of structured documents => liberation of content • Extraction of specific data for automated processing • Efficient searching • Repurposing for documents, distribution and data-mining Give me customer name/phone Rob Collie Member: G76803 (888) 234-5786 Customers purchasing > $100 Approved product logo Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <cname>Rob Collie</cname><ph>8882345786</ph> <cname>Rob Collie</cname><cname>Julie Smith</cname> <logo>KCJJIIJJF88F7HHD7DHSHJSBCHC7DGDD…</logo> Benefits Better reuse of information – increased value to corporate assets More accessible information – marked with semantic meaning

  11. User enters information Schema Validation ID must be 1 letter followed by 5 number’s Document Structure Fill-in designated areas vs. free flow information Business Validation Customer must be in our database to order Business process Value of XML in Documents • Increased efficiency of business processes with structured data Rob Collie Member: G76803 (888) 234-5786 Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Benefits Higher quality information – better knowledge, better decisions Streamlined data capture and manipulation – better responsiveness

  12. Rob Collie Member: G76803 (888) 234-5786 <format> </format> Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <format> </format> <format> </format> Value of XML in Documents • Automated report generation and document assembly from data or content repositories <data2>2</data2> <data1>1</data1> <Word> </Word> <data3>3</data3> Benefits More flexible solution architectures – automated/pre-populated Reduces human efforts and errors

  13. Some Possible Task Pane Content Drop-down list of customers Present customer demographic information Present customer purchasing history / credit Present form to enter new customers Guidance information for completing document <cname>Rob Collie</cname> <ID>G76803</ID> <ph>8882345786</ph> <qty>7</qty><unitpr>4.95</unitpr> <total>37.42</total> Value of XML in Documents • Intelligent applications based on structured documents Help content (information, videos) Rob Collie Member: G76803 (888) 234-5786 Connections to back-ends (retrieve data, images,…) Calculation or data entry fields Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Auxiliary information Possibilities are limitless! Benefits More efficiently working with document content Structured work for more focused, thorough effort

  14. Microsoft InfoPath 2003 Enable information workers to easily gather and re-use information as part of a business process

  15. Building Solutions With InfoPath • A smart(er) client application • Better experience than common browser-forms • Delivers an offline story • Only uses only open standards • Built XML-based from the ground up • Rapid development • Low technical barrier to build forms • Simplified deployment • Variety of publishing options • Vast landscape of solution types and scenarios

  16. XML People Processes Information

  17. Tools And Resources • Resources, How-tos, and Communities at • msdn.microsoft.com/xml • msdn.microsoft.com/office • msdn.microsoft.com/subscriptions/ • Install the Microsoft Office System Evaluation Kit

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