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VHA Handbook 1200.05

VHA Handbook 1200.05. What’s new. General Requirements for Informed Consent. A Legally Authorized Representative may not always qualify as a ‘personal representative’ to sign a HIPAA authorization

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VHA Handbook 1200.05

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  1. VHA Handbook 1200.05 • What’s new

  2. General Requirements for Informed Consent • A Legally Authorized Representative may not always qualify as a ‘personal representative’ to sign a HIPAA authorization • If someone other than the investigator conducts the consent process, the investigator must prospectively designate in writing in the protocol or application to the IRB, the individual who will have this responsibility

  3. Additional Elements of Informed Consent • VA-specific requirements • Future use of specimens or data • Re-contacting subjects for future studies • Disclosure of study results

  4. Documentation Informed Consent • Signature blocks are required for the subject and the person obtaining the consent • Signature and • Date • A witness is not required to sign an informed consent form • Unless the IRB requires a witness signature

  5. Documentation Informed Consent • CSP Guidelines still apply • Human Rights Considerations • It specifies whether there must be a witness present throughout the entire consent procedure or simply someone to witness the signature • It is the policy of the Cooperative Studies Program that the witness to the signing of the consent document is not to be anyone directly involved in the conduct of the cooperative study

  6. Engagement in Human Subjects Research • Generally, VA facility is “engaged”* when that VA facility’s employee obtains the following for research purposes • Data about the subjects through intervention or interaction • Identifiable private information about the subjects; or • Informed consent from the subjects for the research

  7. Engaged in Research • If a VA Facility is “engaged” in research, it • Must hold a Federalwide Assurance (FWA) • Must have one of its staff members be either the Principal Investigator (PI) or a Local Site Investigator (LSI) for that study • Have the study approved by one of its IRBs of record and its Research & Development Committee

  8. Not Engaged in Research • If a VA Facility is not “engaged” in research, it • Has no jurisdiction over the study • Does not have to have an FWA • Does not have to get its IRB or Research & Development Committee approval • However, its Facility Director may determine that study cannot be conducted on its premises

  9. Human Subjects Protection Training • Required training must be updated every two years • VA facilities must • Have standard operating procedures (SOPs) for training (including whether the facility uses 730 days, or the second calendar or fiscal year to determine when the next training is due) • Document compliance

  10. Human Subjects Protection Training • Training applies to • The entire research team including anyone who has contact with subjects • IRB members and VA representatives to external IRBs • R&D Committee members and any other committee involved with subjects

  11. What is the effective date? NOW VHA HANDBOOK 1200.05 WAS SIGNED INTO EFFECT ON OCTOBER 15TH, 2010

  12. QUESTIONS

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