Governance Review Recommendations 8 October 2011

1. Governance Review Recommendations 8 October 2011

2. Agenda • Context Richard Barber • Content David Thomas • Consequences Richard Barber

3. Context A changing environment • Communications • Events preferences • Membership • Young people's agenda OS Club underplaying its potential • Objectives insufficient • OS engagement under 10% • Unclear links to School and Foundation • Ad hoc involvement with current pupils • No formal Strategy, Annual Plan or Budget • Governance structure reflecting the past, not future

4. Context Agendas for change • Engagement; how we involve more OS in our activities • Alignment: how we link with the School & Foundation • Relevance: how we support & involve current pupils • Governance: how we modernise the way we run the Club Aims of the Review • Increase members’ enthusiasm, commitment and involvement • Club to be seen as one of the School’s “Special Advantages” • Club effectively run while true to the “Salopian spirit”

5. Content • Process of the Review • What has been produced • What changes, what doesn’t • The new Constitution • Rules and Procedures • Strategic Plan • Committee Appointments

6. What we have done • Extensive initial consultation • 40+ interviews and discussion groups • All key stakeholders • Headmaster’s survey • Informal soundings at OS events • Visits to other alumni clubs • Consultation on initial proposals • Feedback on final recommendations

7. Conclusions from consultation • Proud to be Salopians • Goodwill towards the School • OS Club seen as having little relevance • Events unexciting • Committee cumbersome and unaccountable • Image of the Club at the School poor • Lack of careers support puts School at competitive disadvantage • Considerable enthusiasm for change

8. What we have produced • Constitution (replaces Rules of the Club) • Rules and Procedures • Strategic Plan (in progress)

9. What has changed

10. Name • Name to be changed to ‘The Salopian Club’ • Rationale: • To be more inclusive of younger members and honorary members • To create an image more closely aligned with the Objects • Individual members still known as OS • Sports Clubs free to amend or retain their names

11. Objects • To encourage links and fellowship between Salopians of all ages • To organise activities (sporting, cultural, social, business) in support of (1) • Together with the Governors, School and Foundation, to promote Old Salopians’ knowledge of and involvement in the success and prosperity of the School 4. To help Salopians make the transition into their working lives and support the development of their careers.

12. The Committee • Salopian Club Committee • President (E) • Chairman (E) • Vice Chairman (E) • Treasurer (E) • Director and Branches Chair (FT) • Sports Chair (E) • Careers Chair (E) • Arts & Activities Chair (E) • Young Members’ Chair (E) • Ladies Representative (E) • Careers Master (O) • Foundation Director (O) • Head of School (O) • Up to 2 co-opted members • Branches Committee • Director • Branch Vice Chairmen • International VCs • Sports Committee • Chairman • School Director of Sport • Sports Club Reps • Careers Committee • Chairman • Vice Chairman • Careers Master • Professions reps • Arts & Activities Committee • Chairman • Activity Reps • Young Members’ Committee • Chairman • Year Group Reps • Ladies Rep (E) Elected Member, (FT) Full time appointed by School and Club, (O) Ex-officio Member Bold = Officer of the Club

13. Relationships with School and Foundation SALOPIAN CLUB THE SCHOOL • Governance Council • Chairman of Governors • Headmaster • Chairman of Foundation • Club President • Club Chairman The Governing Body President OS Club Committee Chairman Sub-committees SCHOOL FOUNDATION Headmaster Foundation Board Chairman Management Group Senior Management Team OFFICE Director Director Administrator Personal Assistant Administrator

14. Rules and Procedures • Committee terms of reference and guidelines • Committee members’ job descriptions • Subcommittee terms of reference • Relationship with School and Foundation • Process designs • Conducting Committee meetings • Strategic and Annual planning • Progress reporting • Annual calendar • Fund raising and donations

15. Strategic Plan Given where the Club is currently positioned the overarching objective for the next 3-5 years is to create a more vibrant Salopian community. In order to achieve this the Club has set the following specific objectives: 1. To improve communications to all audiences, with particular emphasis on younger generations and the provision of more news on Old Salopians 2. To raise the number of actively participating Old Salopians in Club events to 25% of the membership in 5 years 3. To make Club events especially attractive to younger members so they remain Salopians for life 4. To extend the fellowship of sporting clubs to arts and other activities so as to appeal to a broader range of Salopians 5. To establish a differentiating careers advice and support network that benefits Salopians of all ages 6. To increase the pull-through of all leavers into Club activities 7. To strengthen the relationship between the Club and the School

16. Committee Nominations • Salopian Club Committee • President (E) Richard Barber, Peter Worth • Chairman (E) Nick Randall • Vice Chairman (E) David Thomas • Treasurer (E) Richard Boys-Stones • Director and Branches Chair (FT) Alex Baxter • Sports Chair (E) Paul Nichols • Careers Chair (E) TBA • Arts & Activities Chair (E) Nigel Davies • Young Members’ Chair (E) Hugh Faith • Ladies Representative (E) Ashlea Stewart • Careers Master (O) • Foundation Director (O) • Head of School (O) • Up to 2 co-opted members (E) Elected Member, (FT) Full time appointed by School and Club, (O) Ex-officio Member

17. Summary We believe that these changes: • Provide a firm basis for significantly reinvigorating the Club • Strike the right balance in bringing the Club’s governance up to date without overburdening it with too weighty a structure • Are very much in line with the advice and opinions given to us by most of the Old Salopians we have consulted.

18. Consequences • Special Resolution 1 • To approve the revised Objects • Special Resolution 2 • To approve the change of name to ‘The Salopian Club’ • Special resolution 3 • To approve the new Constitution of the Club • Special Resolution 4 • To approve the appointments to the new Committee