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Project Management – Change Required?

Project Management – Change Required? . Gary Hewson , PMP® Project Manager Information Technology Richland County School District One October 16, 2009. Session Agenda. Concepts Project Management? Why Project Management? Why Projects Fail? Why Project Management Fails?

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Project Management – Change Required?

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  1. Project Management –Change Required? Gary Hewson, PMP® Project Manager Information Technology Richland County School District One October 16, 2009

  2. Session Agenda • Concepts • Project Management? • Why Project Management? • Why Projects Fail? • Why Project Management Fails? • RCSD1 Best Practices • Table Exercises EDTECH

  3. Concepts Project A temporary endeavor undertaken to create a unique product or service with a defined start and end point and specific objectives that, when attained, signify completion. Project Management The application of knowledge, skills, tools, and techniques to bring about a successful completion of specific project. EDTECH

  4. Time Cost Resources Quality/Technology TRIPLE CONTRAINT EDTECH

  5. Why Project Management? EDTECH

  6. Increase Chance of Hitting the Target Schedule Requirements Budget

  7. Why Projects Fail? • Sponsor Failure • No sponsor to multiple sponsors • Lack of authority • Scope Failure • No boundaries (included vs. excluded) • Scope creep • Communications Failure • Stakeholders left in dark • “Bad news does not age well” • Supplier or Vendor Failure • Statement of work incorrect • Overstated capabilities • Project Discipline Failure • No consistent processes • Lack of due diligence EDTECH

  8. Why Project Management Fails • Failure to manage change  • Culture • Organizational • Lack of commitment •  Actions don't back up their words • "Just do the work "We're wasting time” • Past failures • Misguided attempt at implementation of project management   • Cumbersome, paper intensive • Takes too much focus away from the work at hand •  Inadequate planning •  Self-proclaimed do-ers . Redo-ers. • Unwilling to invest the time required   • Hard work   • It's not about the tools • Misconception that tools allow you to be a better project manager • Tools do not make or brake a project EDTECH

  9. RCSD1 Best Practices • Project Management Office • Project Life Cycle • Scalable Methodology • Project Acceptance Process •  Project Web Page  • “4 Box“ Status Reporting EDTECH

  10. COMPONENTS • Phases • Decision points • Gate Reviews • Project Manager Assignment • PM Deliverables • Ownership • Templates & Status Report NEED INITATE RCSD1 Project Life Cycle PLAN EXECUTE CLOSE

  11. Project Acceptance Requirements • Charter completed • Sponsor approved • IT Director approved Approved for planning EDTECH

  12. RCSD1 Scalable Methodology Project Size Large Medium Small Methodology Project Management Project Management Project Management Project Management EDTECH

  13. Project Review Web Page EDTECH

  14. RCSD1 Status Reporting – “4-Box”

  15. G Accomplishments - Last 14 Days Risks / Issues • Closed Action items identified by RSI. • Submitted disconnects for 384K video circuits Risk: None Mitigation: Issue: Resolution strategy /plan: Key Activities to Complete – Next 14 Days Key Milestones / Deliverables • Validate foreign central office and voice mail disconnects on October A&T invoice • Process work order to change all self-managed Centrex lines to unmanaged Centrex lines. • Review draft of final report and presentation • Final presentation / report scheduled 10/23/09 Information Technology

  16. Table Exercise • You have been authorized by your supervisor to attend EDTECH and report your experience back to your district. • You started project planning for EDTECH on 09/07/09 and providing 4 Box updates. • Your supervisor has requested you (attendee & project manager) to provide a 4 Box update as of 12 PM today. Use “4 Box” methodology to report status. EDTECH

  17. G Accomplishments - Last 14 Days Risks / Issues • Confirmed hotel reservations • Finalized travel plans • Reviewed conference schedule • Select sessions to attend • Reassigned work activities during absence Risk: NONE Mitigation: Issue: NONE Resolution strategy /plan: Key Activities to Complete – Next 14 Days Key Milestones / Deliverables • Confirm supervisor presentation meeting Information Technology

  18. PM Resources • RCSD1 PM Best Practices http://pmbestpractices.wikispaces.com/ • Project Management Institute http://www.pmi.org • Project Management Institute South Carolina Midlands Chapter http://www.pmi-midlands.org • gantthead.com http://www.gantthead.com • SC Division of State Information Technology (DSIT) Project Management Info Center http://www.cio.sc.gov/productsandservices/pm • Texas Project Delivery Framework http://www.dir.state.tx.us/pubs/framework EDTECH

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