Fall 2014 Reading & Mathematics Retake Training Materials

1. Fall 2014 Reading & Mathematics RetakeTraining Materials

2. Test AdministrationSchedule • Note: No testing on October 9 due to Secondary Early Release Day.

3. Students to be Tested FCAT 2.0 Reading Retake • Students who entered Grade 9 in the 2009–10 school year through the 2012–13 school year and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation. • The following students are eligible to participate in this administration: • Retained Grade 10 or Grades 11–Adult (AD) regular high school students who have not yet passed the Grade 10 FCAT 2.0 Reading test. • Students who enrolled in Grade 9 prior to the 2009–10 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

4. Students to Be Tested FCAT Mathematics Retake Students who entered Grade 9 in the 2009–10 school year or earlier, are pursuing a standard Florida high school diploma, and have not yet passed Grade 10 FCAT Mathematics test or obtained a concordant score on the ACT or SAT in order to fulfill the graduation requirement are eligible to participate in this administration. The FCAT Mathematics Retake will be administered for the last time in Spring 2015. Students who still need to pass the Grade 10 FCAT Mathematics after Spring 2015 must earn a concordant score on the ACT or SAT. Students who entered Grade 9 in the 2010–11 school year and beyond do NOT take the FCAT Mathematics Retake.

5. Students to be Tested:Special Programs

6. Students to be Tested Students with Disabilities (SWD) • Eligible students with disabilities participate in the Retake administration in one of the following with, or without accommodations, as documented on an IEP or 504 Plan. English Language Learners (ELLs) • Eligible ELLs are expected to participate in the Retake administration no matter how long these students have been receiving services.

7. What’s New A new requirement has been added to seating charts for students testing on laptop computers: Test administrators must now record which workstation each student is testing on so that student responses can be recovered, if necessary. Session Rosters now contain columns for accommodations provided and accommodations used so that test administrators will have a place to record this information if the roster is used to capture required administration information.

8. Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading or viewing the passages or test items before, during, or after testing Revealing the passages or test items Copying the passages or test items Explaining or reading passages or test items for students Changing or otherwise interfering with student responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported

9. Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.

10. Test Administrator Before TestingChecklist • Read the test administration manual. • Read the Test Administration Policies and Proceduresand the Test Security Statute and Rule in Appendix C,and sign the Test Administration and Security Agreement. • Read and sign the Test Administrator Prohibited Activities Agreement. • Establish an appropriate setting for test administration. • Prepare and receive all materials needed for test administration. • Prior to the first day of testing, ensure that your students and parents/guardians understand the testing policies regarding electronic devices, leaving campus during testing, the Testing Rules Acknowledgment, and discussing test content after testing. • If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator. • Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing.

11. Test Administrator Before Testing • Sign and return a Test Administration and Security Agreement, which indicates that you have: • received training • read the Test Security Statute and State Board Rule • read all applicable portions of the test administration manual • understood and agreed to adhere to all test security and administration policies and procedures • Sign and return a Test Administrator Prohibited Activities Agreement

12. Test Administrator Before Testing Prepare the Room for Testing Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator. Post the sign that reads TESTING—Please Do Not Disturb and display the stopping time as instructed in the script. Remove or cover all visual aids in the room.

13. Test Administrator Before Testing Prepare the Room for Testing (cont.) When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but do not log in for students. Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing (www.FLAssessments.com/RetakeStudentCommentForm). Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

14. Test Administrator Before Testing Test Materials Needed (as applicable): • Test Administration Manual • Session Roster or Administration Record/Security Checklist • Student Authorization Tickets • Seating Chart • Calculators • Test Group Code • Seal Code (Session 2) • Security Log • Work Folders • CBT Worksheets • FCAT Mathematics Reference Sheets • Reading Passage Booklets (accommodations) • Test and Answer Books (accommodations)

15. Test Administrator Before Testing Test Administration Manual • You will need the Fall 2014 Retake Manual to read the test administration scripts to students. • When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. • The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) and paper-based accommodations are located at www.FLAssessments.com/FallRetake.

16. Test Administrator Before Testing Required Administration Information Record the following required information on your Session Roster or Administration Record/Security Checklist: • Students assigned to the room • Attendance information • Accommodations provided to students • Accommodations used by students • Test group code • Unique security number of secure documents assigned to each student (paper-based accommodations only) • Signatures of test administrator and school assessment coordinator • Dates and times when secure materials are received and returned

17. Test Administrator Before Testing Required Administration Information (cont.) • The list of required administration information includes both the accommodations provided to students and the accommodations used by students during the test administration. • If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet. • Schools are responsible for maintaining documentation of accommodations that are provided but not used.

18. Test Administrator Before Testing • Test Administration • Session Name • Test to be Administered • Test Code (password) • Student Names • Student ID Numbers • Student Birth Dates • Class Information • Test Form/Form Group Type • Login IDs • Accommodations • Session Rosters may be used to record required administration information. Session Roster • School assessment coordinators will provide a Session Roster (CBT only), which includes the following information:

19. Test Administrator Before Testing • Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. Session Roster (cont.)

20. Test Administrator Before Testing Student Authorization Tickets • You will receive Student Authorization Tickets from your school assessment coordinator at the beginning of each day of testing. • For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Each student will log in using the same Student Authorization Ticket for both test sessions. • Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. • Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

21. Test Administrator Before Testing Student Authorization Tickets (cont.)

22. Test Administrator Before Testing Test Group Code • A test group code is a unique four-digit number used as a security measure to identify groups of students tested together. Each testing room must utilize a different test group code. • Students will enter the test group code before beginning the test, as indicated in the scripts. • Your school assessment coordinator will provide you with a test group code. The same test group code is used for each test session. • If students are absent for a test session, a different unique code must be used for each make-up session. • The code must be recorded on the required administration information and on each seating chart.

23. Test Administrator Before Testing

24. Test Administrator Before Testing Seating Chart • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information: • The room name/number • Student names and their locations in the room during testing • The front and back of the room • Direction students are facing • Date • Session starting and stopping times • Test administrator name • Names of proctors (if applicable) • Test group code • Session name in PearsonAccess (CBT) • Laptop assignments (if applicable) • If the seating configuration changes during testing, a new seating chart must be created. • Remember to maintain seating charts for both test sessions of the Reading Retake. • If testing on laptops, record which workstations students are testing on so that student responses can be recovered, if necessary.

25. Test Administrator Before Testing Seal Code (Reading Retake only) • A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1. • TestNav and TestHear require a seal code to proceed to Session 2 on Day 2. • Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code. • Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students. • Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions.

26. Test Administrator Before Testing Seal Code (cont.)

27. Test Administrator Before Testing Students will exit using the Save and Exit button on this screen on Day 1. Students enter the seal code here on Day 2. Seal Code TestNav

28. Test Administrator Before Testing Students will exit using this button on this screen on Day 1. Students enter the seal code here on Day 2. Seal Code TestHear

29. Test Administrator Before Testing A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. Security Log

30. Test Administrator Before Testing CBT Worksheets (Reading Retake) • CBT Worksheets may be provided for students to make notes. A sufficient number of worksheets should be available for all students taking the computer-based test. • The worksheet is an 8½” × 11” page (located in Appendix D of the Fall 2014 Retake Manual and PearsonAccess) that may be copied and distributed as indicated in the administration script. • Students must be provided a new worksheet for Session 2. • Collect used worksheets after each session and return them to your school assessment coordinator. • Used worksheets are secure materials.

31. Test Administrator Before Testing Reading Passage Booklets • Reading Passage Booklets will be provided for eligible students taking the computer-based Reading test who have this accommodation identified in their IEPs or Section 504 plans. • The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. • Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script. • Reading Passage Booklets are secure materials.

32. Test AdministratorBefore Testing Work Folders, Mathematics Reference Sheets, and Calculators (Mathematics Retake) • You will receive work folders for students taking the computer-based FCAT Mathematics Retake. Distribute folders as indicated in the administration script. Used folders are considered secure materials. • FCAT Mathematics Reference Sheets are available in the TestNav and TestHear platforms. If your school will provide paper copies of reference sheets, make sure you have sufficient copies for all students in your testing room. Distribute reference sheets before testing as indicated in the administration script. Used reference sheets are considered secure materials. • If you are administering a paper-based Mathematics Retake, students MUST be provided with reference sheets. • A calculator is available in the TestNav platform; however, a supply of approved handheldfour-function calculators should be available for any students who request to use one. • Handheld four-function calculators MUST be provided to students taking an accommodated computer-based (TestHear) or a paper-based Mathematics Retake.

33. Test Administrator Before Testing Additional items: • Pens and/or pencils • Clock or watch • Signs • Do Not Disturb Sign • Electronic Devices Sign • Session Signs • Cover Sheets (for paper-based accommodations) • TO BE SCORED Cover Sheet • NOT TO BE SCORED Cover Sheet

34. Test Administrator Before Testing Accommodations Appendix A of the Fall 2014 Retake Manual provides specific information and instructions regarding accommodations for students with disabilities and English Language Learners (ELLs). All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

35. Test Administrator Before Testing CBT Test Administrator Quick Reference Guide • This guide lists possible error messages students may encounter, explanations for each message, and troubleshooting solutions. • This guide is a helpful resource for test administrators during testing and is available at www.FLAssessments.com/AdditionalResources. 35

36. Test Administrator During TestingChecklist • Maintain the seating chart, Security Log, and record of required administration information for your room. • Ensure that each student has a pen or pencil, and distribute testing materials as indicated in the scripts. • Read the appropriate administration scripts VERBATIM to students. Read the important information and adhere to the instructions between the SAY boxes. • Keep accurate time for each test session and display stopping times for students. • Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. • After students have completed the test, assist them with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm.

37. Test AdministratorDuring Testing Read script—Read the appropriate administration script based on the method of delivery and accommodations provided. Refer to the table on page 26 of the Fall 2014 Retake Manual. Distribute materials according to the administration script and maintain the security of test materials before, during, and after testing. Keep accurate time for each session of the Reading Retake. Remember that failure to provide the correct amount of time will likely result in test invalidation. Maintain test security—Maintain test security at all times and report violations to your school assessment coordinator. If a student leaves the room, secure the student’s computer according to your school assessment coordinator’s instructions.

38. Test Administrator During Testing Supervise Test Administration Ensure that students: • Have cleared the area around their workstations of all materials except for the appropriate test materials. • Click the Testing Rules Acknowledgment box and enter the correct test group code. • Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them. • Do not talk to other students or make any disturbance. • Are working independently. • Are working in the correct test and session (check student name and test on the screen).

39. Test Administrator During Testing Supervise Test Administration (cont.) It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, youMAY NOT talk with them about test items or help them with their answers, nor may you discuss test items or answers with students, even after testing is complete. If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess (or contact your school assessment coordinator if you are not authorized to do so). If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. After they have completed the test, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm.

40. Test Administrator After TestingChecklist • Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files. • Verify that your seating chart and Security Log have been completed correctly, and make copies for your files. • Report any missing materials to your school assessment coordinator. • Organize and return materials to your school assessment coordinator. • Complete the Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

41. Paper-Based Tests (PBT) The following slides relate to the administration of paper-based tests (regular print, large print, braille, or one-item-per-page), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print and one-item-per-page are available as unique accommodations for eligible students. The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

42. PBT Sample Student Grid Sheet

43. PBT Security Numbers • Used to account for each test and answer book. • Consists of a nine-digit number followed by a check digit located in the upper right corner of secure test and answer books. • Packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. • Pre-populated Administration Record/Security Checklists with security numbers for all assigned test and answer books are provided in PearsonAccess. • Blank Administration Record/Security Checklist also provided in PearsonAccess and in Appendix D of the manual. • The test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

44. PBT Student Demographic Information The student grid sheet captures student demographic information. A document is preidentified if it has a student label affixed. Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil. For more information about specific demographic fields, see pages 76–81 of the Fall 2014 Retake Manual.

45. Appendices • Appendices in the Fall 2014 Retake Manual include: • Appendix A—Accommodations • Appendix B—Pearson Support and PearsonAccess • Appendix C—Test Security Statute and Rule • Appendix D—Forms, Cover Sheets, Checklists, Signs

46. Comment Forms • After testing, test administrators, school assessment coordinators, and technology coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake. • FDOE and Pearson appreciate feedback from district and school personnel.

47. Thank you for ensuring a secure and successful Fall 2014 Reading & Mathematics Retake administration. Questions?