General safety induction - supplement of the new employee safety checklist

1. General safety induction- supplement of the new employee safety checklist Hong Kong Polytechnic University

2. University Health and Safety Policy General statement It is the policy of the University to ensure the health and safety of all its staff and students at work in a reasonable and practicable manner. Such duty of care is extended to cover those people using the University premises. Our safety standard would not be set only up to statutory requirements which were merely a set of minimum standards but also aim at international safety standards. All our staff must act positively to enhance further the health and safety aspects of ones own operations. Please check with your supervisor on details of your departmental health and safety policy.

3. Introduction • Provide safety induction to a new comer like you is our general practice. • An old hand of the department, most likely is your supervisor, would conduct the induction for you and this power point presentation is to supplement the induction with visual aid materials. • Ask question if you are in doubt!!!

4. Health and Safety Policy of the University

5. Your health and safety responsibilities: • to be actively involved in implementing the Health and Safety Policies; • to take reasonable care at work (or in the course of study) for their own health and safety and all others who may be affected by their acts or omissions; • not to interfere with or misuse, intentionally or recklessly, anything provided in the interests of health and safety; and • to report problems relating to health and safety matters.

6. Possible assistance from departmental health and safety officer (DHSO) Find out who is your DHSO whom is the co-ordinator of departmental H&S matters. You may have to contact this important person from time to time.

7. You may contact your DHSO for more information if you have any health and safety problem. DHSO: Mr. Siu Sik Cheung Room: ST112 Tel: x7851 E-mail: rssiu@polyu.edu.hk

8. General safety rules of the University Health and Safety Guide Safety handbook Laboratory Safety Manual Handbook for Using Material Safety Data Sheet Procedure Manual for Using the Licensed Dangerous Goods Stores on Campus Handbook for Handling Wastes The above handbook is available at HSO homepage

9. First aid box in campus You can ask your DHSO about the nearest first aid box. Of course, you can tour your office, workshop or laboratory to familiar with its location.

11. Break glass fire alarm Sound the fire alarm by activating the break-glass fire alarm call point switch in case of fire. Familiar yourself with the location of hose reel and the break-glass alarm.

12. Emergency shower and eyewash Familiar yourself with the locations of emergency shower and eyewash.

13. Types of Personal Protective equipment issued by HSO

14. Personal protective equipment Check with your supervisor on which PPE do you need at work? • Your departmental health and safety officer (DHSO), or Laboratory/workshop in-charge is the one to arrange provision of PPE for you. • PPE is now a central program. The department can obtain PPE from HSO. • For any enquiry, please feel free to contact HSO at ext. 5999

15. Maintenance and inspection of PPE • Inspect your PPE before and after each use • Take care of PPE at all times • Clean your PPE after each use • Inform your supervisor on damaged or broken PPE and seek for replacement or repair • Store PPE in clean, dry area - free from exposure to sunlight or contaminants

16. Emergency reporting • Fire • Any accident/injury • Leakage/spillage of chemical • Any other incidents that life or property is endangered WHAT SHOULD YOU DO IN CASE OF EMERGENCY ?

17. Report to campus security control centre at P111 in person

18. Call campus security control centre by dialling: 27667999 (emergency line), or 27667666 (24 hours) or Use the emergency telephone sets at various strategic locations

19. Particulars to be reported to the campus security control centre • Your name and department • Your contact telephone number • Nature of incident with brief description • Full detail of location of accident • Any person(s) injured in the incident

20. After an incident, report the case to your supervisor or the staff responsible for the area so that they could report the case to HSO by filling a Accident/Incident Report Form(HSO Form 2) and send it to Health & Safety Office through the Department Head within 72 hours The HSO Form2 can be downloaded from Intranet electronic form library of The PolyU homepage

21. In the event of an injury which resulted in sick leave or disability of you, the case should be reported to the Department so that the Head could complete a PO Form67 and forward to PO with a copy to HSO immediately for Employee Compensation recording and further investigation. You can download PO form67 from Intranet electronic form library of PolyU homepage

22. Remember Ext. 7999 for Emergency Reporting to Campus Security Control Centre

23. After this general safety induction, your supervisor should told you the departmental safety arrangements and specific operational health and safety issues. Please sign the new employee safety checklist which should be counter signed by your supervisor. The document will be forwarded to HSO for verification and then kept by PO in your personal file.