FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON

1. AC Transit East Bay BRT Alameda-Contra Costa Transit District Ramakrishna Pochiraju, Executive Director of Planning and Engineering FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 |SEATTLE, WASHINGTON

2. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON AC Transit at a Glance Serve 13 cities and 8 unincorporated areas Alameda and Contra Costa Counties Facilities: 3 – Oakland 1 – Emeryville 1 – Hayward 1 – Richmond Service across 3 Bay Area bridges Dumbarton SF–Oakland San Mateo

3. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON AC Transit at a Glance CONNECT WITH RIDERSHIP SERVICE 16 other bus systems 25 BART stations 6 Amtrak stations 3 Ferry terminals Daily 169,000 Bus lines 151 Transbay daily 14,500 Bus stops 5,500 (approximately) Annual 51,760,000 Daily service hours 5,800 (weekday) Paratransit 771,000 (annual) Annual service miles 20 million

4. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON East Bay BRT Program Overview 9.5 miles corridor 46 Platforms (34 Stations) 171 Intersections 110 Traffic Signals 517 Curb Ramps 12 miles Fiber Optic Cabling Transit Signal Priority ~15K Daily Riders

5. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON BRT Program Overview • $ 230M Program Budget • 27 Hybrid Vehicles • Level Boarding • Artistic Enhancement • 3 Construction Packages • December 2019 Start-Up

6. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Status Project Description Status

7. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Critical Early Agreements Agreement Library Conditions Of Approvals Master Coop Agreements Operations & Maintenance Delegation of Maintenance FO cable & conduit sharing Mitigation Commitments

8. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Necessary Agreements City of Oakland (R/W authority) City of San Leandro (R/W authority) Caltrans (R/W authority) BART (R/W authority) UPRR (R/W authority) Division of the State Architect Utilities (electric, water, gas, telecom) PLA & CCP

9. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Critical Design Phase Agreements Utility agreements Right-of-way certification (Caltrans) Permit types and conditions Confirming maintenance agreement includes all design components Trench drain

10. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Considerations for Early Agreements Cost ($$ and time) of satisfying COA’s Does budget support agreement requirements? Other related improvements Do COA’s add scope above SSGA? Ongoing costs vs. set fees Reviewer staff time vs. permit fees Utility franchise rights Indemnification Clauses

11. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Considerations at Design Phase Pothole now or during construction Plan for inaccurate as-built conditions Get commitment/schedule from utilities Include mob, agreed duration and notice in Contract

12. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Considerations at Design Phase (Contd..) Has added scope been budgeted? Curb ramps /other related improvements Additional paving Obtain and incorporate all permit conditions in Contract Too many “handcuffs” on contractor? When two agencies have differing requirements, which one governs?

13. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Critical Bidding/Construction Phase Agreements Obtain agency encroachment permits Negotiate permit conditions before bid Revision/unforeseen condition approvals Preparation for contractor’s permit Put requirements in bid documents Have “blanket” utility permits issued What approvals needed? TCP?

14. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Considerations at Bidding/Construction Phase Exercise franchise rights Do utility companies have availability? Can the work be done by Agency’s contractor? Weigh availability vs. delay/CCO costs Ability to review other construction permits prior to issuance Developments Utility work

15. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Contingency Plans During Construction Phase Political pressures Community requests Station relocations Conflicting developments Tracking contracts/agreements and expiration

16. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Mitigating “additional” Requests Ensure agreements from each phase are explicit and comprehensive Cost to accommodate relinquishments State DOT to City One agency’s request not meeting ROW authority Betterments

17. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Tracking and Controls Agreement Tracking Matrix Risk Register Weigh potential impacts to scope, schedule, budget Utility Conflict Matrix (1,473 entries) Entity, Location Action: adjust, relocate, protect-in-place Supporting agreement? Relocation plan? Construction scheduled by utility? Coordination with contractor? Completed?

18. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Innovation Base bid + additive alternatives Additional related improvements Median treatment options Alternative footing designs Approved, ready for use if standard won’t work Variable mill/overlay Still meets 12/20 yr design life Tiger Team Exploratory Potholing Swapping Work Microduct

19. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Thank You!