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Guidance for Educational Supervisors

Guidance for Educational Supervisors. Review & Sign Off of Trainee Declarations. Overview. Email Notification Login to correct Role on SOAR Access Declaration Review submitted Declarations Comment & Sign Off Declarations Support. Email Notification from SOAR.

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Guidance for Educational Supervisors

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  1. Guidance forEducational Supervisors Review & Sign Off of Trainee Declarations

  2. Overview • Email Notification • Login to correct Role on SOAR • Access Declaration • Review submitted Declarations • Comment & Sign Off Declarations • Support

  3. Email Notification from SOAR • When Trainee completes and submits their declarations - you will receive an automated email confirming so • If you click on the link in the email, you will probably be met with a “Security Violation” message upon login - ignore it • Click in the “Role” dropdown menu in top left hand corner and select “TR Educational Supervisor”

  4. Change Role to “TR Educational Supervisor” • “My Details” are the same as your appraisal details • “Trainees” lists all those you are supervising • “Declarations” lists all those declarations involving you as Educational Supervisor

  5. Click on Declarations • Similar to Appraisal - click on the notepad icon to access individual Declaration details

  6. Self Declarations displayed as tabs for your review • General declarations details • Date of when Trainee submitted declarations • If Trainee accidentally submits before completing the declarations, or if they wish to amend their submission, you need to unlock the declarations for them • After reviewing the declarations, add your comments and sign off

  7. Health statement • They are the same as the declarations you complete for your own appraisal

  8. Probity statement • Again, same as the declarations you complete for your own appraisal

  9. Complaints statement • Also the same as the declarations you complete for your own appraisal

  10. Work History • Trainees are asked to detail all the places they have worked in the past 12 months

  11. Add your comments after reviewing the declarations • If Trainee has provided responses which required additional details, the corresponding declaration will be highlighted for your attention

  12. When all comments are added and you are happy with the declarations, click “Confirm Declarations” to sign off at bottom of page

  13. Support • For technical queries relating to SOAR, please email SOAR@nes.scot.nhs.uk • We need your GMC number • Details of your Trainee(s) • Description of problem • For other general training programme queries - please contact your local deanery for further assistance

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