1 / 9

QuickBooks Tricks

QuickBooks Tricks.

thuyet
Télécharger la présentation

QuickBooks Tricks

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. QuickBooks Tricks

  2. Missing and Duplicate Documents (Control and Error checking Issue)Missing Check Numbers Report (Included)Missing & Duplicate Invoices Numbers Report (Custom)Missing & Duplicate JE Numbers Report (Custom)Missing & Duplicate Estimate Numbers Reports (Custom)Missing & Duplicate Sales Receipt Numbers(Custom)1. Start with Missing Checks Report2. Remove Account Filter3. Add Transaction Type Filter4. Change Title5. Memorize.

  3. Suppress Account Numbers on ReportsBenefits of Account Numbers:1. Dictate Order within Type (i.e. Accum. Depr.)2. Faster Data EntryIssue: Many CPAs don’t want account numbers in Reports(You Can Hide them as Admin and in Single User Mode)Better Solution:1. Edit Account Descriptions2. Show reports based on Description onlyDescriptions can differ from accounts (AR vs. Trade Receivables)

  4. 4 Steps to Prevent Prior Period Changes1. Set up user names and passwords so users can’t log in as administrator.2. Edit user preferences to prohibit bypassing the closing date.3. Establish a closing date and move it forward each month after review and adjustments.4. Set a closing date password.

  5. CTRL + 1 Product Information 1. Print Screen, Paste and e-mail it to yourself.2. QuickBooks Edition3. License Number4. Product Number5. File Size 200 to 500 MB – QuickBooks Pro or Premier1 GB – QuickBooks Enterprise6. List Size Limits28,000 Items14,000 Customers, Vendors, Employees and other names7. File location

  6. Export Lists to Excel – Edit – Import Lists from Excel Sometimes you need to make massive editing changes to QuickBooks, and it is easier to make these changes in Excel. For example:1. Inventory Prices2. Account Descriptions3. Inventory Descriptions4. Customer Addresses5. Etc.

  7. Turn on Auto Filter When Exporting to Excel Benefit: Drop down boxes will then allow you to filter a multitude of ways

  8. Pivot QuickBooks Data in Excel Problem: QuickBooks data is not ready for pivoting Solution: • Export Transaction Detail by Account Report to Excel without blank columns • Format Columns A & B to “General” • Insert formulas in Column A to Tag Label and Non-Label Cells in Column B. ie: In cell A2: =IF(B2=$A$1,2,1) • Copy column A and paste values to convert the formulas to text • In cell B3 insert formula referencing cell above. ie: =B2 • Copy formula in cell B3 • Highlight cells B2 thru the end of data in column B • Press the F5 (GoTo) key • Choose Special, and check “Blanks”, and select OK • Paste – This action will insert account names next to each transaction • Copy column B and paste values to convert the formulas to text • Insert column headings in A & B – Your data is now ready to pivot

More Related