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The Area Prospectus and Application Process. Session Objectives. Understand the relevance and importance of the Area Prospectus Understand all roles and responsibilities of all parties involved in delivering the Prospectus
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Session Objectives Understand the relevance and importance of the Area Prospectus Understand all roles and responsibilities of all parties involved in delivering the Prospectus Demonstrate knowledge of administrative tasks involved in effective upkeep and delivery of the Prospectus from all user perspectives By the end of today’s session...
What is the Area Prospectus? Area-wide web-based prospectus Collates all pre and post-16 courses available for learners Response to the DCSF’s 14-19 Reform Plan Soon will have facility to apply for courses
What is the Area Prospectus?The DCSF’s comment From the 14-19 Prospectus and Common Application Process Action Plan May ‘09 A user friendly, fully searchable directory of education and training available in the area at entry level through to level 3 Information about course quality Information about progression routes from courses Details of how to get in touch with IAG practitioners who can offer support The opportunity to apply for courses online through the CAP
Benefits of an Up-To-Date Prospectus More information – more applicants Students more suited to courses offered Provider’s responsibility DCSF documents outlines Government requirement
Benefits of an Up-To-Date Prospectus • DCSF documents outlines Governmental September Guarantee requirement – • “[It is the responsibility of] Post 16 Schools, Colleges and Independent Training Providers to ensure that up-to-date details of their current offer are available • through the area prospectus.” • DCSF September • Guarantee Guidance 2008
What Is a Good Prospectus Entry? Provider Details Includes extensive description of provider Lists any accreditations and awards Includes institution logo Lists all facilities offered through provider
What Is a Good Prospectus Entry? Course Details Includes unique description Engages student with course Details of progression information Lists all venues that courses are offered through
The Search facility • Enabling learners to quickly and efficiently find courses that interest them • Predictive text • Dynamic input • Learners can enter Course Name, Provider Name, Town or Career Area • “Did you Mean?” facility suggests alternatives for misspellings • Other suggested courses
The Combination Search facility • Enter a combination of courses • The learner can enter a mixture up to 12 • Search will result the providers offering the mix of courses the learner is interested in studying
The Search filters • Allow for refining of searches according to learner’s preference • Help text (hover over the icon) directs IAG explaining the various areas of the Prospectus.
The Search filters • Location broadens to ‘All Prospectuses’ search to allow for simple cross-border provision • Age Range – 14-16/16-19 • Start date • Search between 9 main types of qualification • A / AS level, GCSE, Diploma etc • Level – click ‘More About Levels’ for a detailed run down of levels (explored next page) • Course type – quick access for key government agenda items • Diplomas, Apprenticeships, Foundation Learning
The Reporting Suite Data Accuracy Report Shows which of your courses are up to date. Will represent all courses not updated in a specified timeframe. Runs in Excel. Expiry Report Shows any QANs logged against courses that have expired Provision Report Shows your entire provision currently on the Prospectus Provider Details Report Will represent which details you are showing and which you are missing
The Reporting Suite Gap Analysis Report For large provisions – shows where you may have gaps in your provision in terms of level, subject etc QAN Check Report Shows how many of your courses do not have associated QANS User Activity Report Shows, across all users, last log-in time and last action User Report Shows all users Programmes Report Shows all programmes
Using the Course Editor to Add Courses and Edit Course Details
Courses, the Academic Year and Rollforwards • Allows for courses to be entered into the following year and edited • Learners see course information after LA roll-forward • Prospectus should view courses starting in the following September for application purposes • Local Authority controls which academic year prospectus is viewing • Course details and academic year are unaffected by Local Authority roll-forward
The Course List Edit Current Course – “View” Edit Current Course - View – Go to Course Editor Clone – Make an exact copy named “Clone of ...” Delete – Remove the course from the Prospectus
The Course List Add – creates a new course Will be named by the text in the box. As a uniform method of entering names, input the course type (eg GCSE, AS, BTEC etc) first Click “Add” to enter the Course Editor
Status – must be “Live” to see • course on Prospectus. Review tool • enabled. • Programme Type – either “Apprenticeship”, “Diploma”, or “Other”. • Contact Name – Required Field. • Venue – must have at least one to be searchable on the Prospectus. Select “Whole Area” for Work Based Learning. Consortia administrators will have all venues at all providers selectable • Partnership – Will allow other providers to add the course in their “Courses Offered Through Partners” section. • Numbers – Predicted and current numbers for the course. • Appliable – Select “Yes” to display text on the Prospectus that will inform learners of the ability to apply for this course online. “No” will remove this graphic.
Course Representation on the Prospectus Course Title What Will You Be Learning? – Description When? Who can do it? Qualifications – QCA Data and links Venue
The Review Tool All courses will be sent to LA for review before being made live Any courses that have been sent back by LA before publishing will contain comments as to which details to amend/add Once update is complete, send course back for publishing
