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UNMJobs Pilot Program: Hiring Proposal Certification Process

UNMJobs Pilot Program: Hiring Proposal Certification Process. Agenda. How we got here Changes impacting UNM Pilot Participants Certification Tab Post Audit Process UNMJobs Forums. Focus Group and Survey. Conducted a Focus Group Sent out an Opinio Survey

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UNMJobs Pilot Program: Hiring Proposal Certification Process

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  1. UNMJobs Pilot Program:Hiring Proposal Certification Process

  2. Agenda • How we got here • Changes impacting UNM • Pilot Participants • Certification Tab • Post Audit Process • UNMJobs Forums

  3. Focus Group and Survey • Conducted a Focus Group • Sent out an Opinio Survey • Less manual input for Summary of Hire Memo • Checklists/help documents in UNMJobs – don’t want to go to another document • Need for real time information when actual work is performed

  4. Changes Impacting UNM • Demand for Automation and Need for Data • Intensified use of technology that is ever changing • OFCCP requirements for compliance issues • IPRA

  5. Pilot Participants • Academic Affairs • Office of Vice President for Research • College of Arts and Sciences • Administration • Finance • Human Resources • Health Sciences Center • Family and Community Medicine • Internal Medicine • Pediatrics

  6. Certification Tab Department OriginatorResponsibilities

  7. New Certification Tab. Will be viewed by everyone

  8. Department Approver View

  9. DA will use this box to document, if necessary, reasons for returning HP to originator

  10. Job Aid will be added here

  11. Post Audit- Pilot Group • Pilot will be implemented July – December 2011 • Conduct a post-audit on all hiring proposals for pilot group • Provide immediate feedback to pilot departments • Identify departments that are performing well • Identify departments that need additional support • Utilize results of pilot to: • Improve job aides, system, training materials, etc.

  12. University Business Policies and Procedures Manual (UBPPM) #2000RESPONSIBILITY AND ACCOUNTABILITY FOR UNIVERSITY INFORMATION AND TRANSACTIONS Departmental Approvers • Approvers are individuals designated by deans, directors, or department heads to review and approve electronic transactions and/or forms before they are released for processing. Depending on the type of transaction and the level of risk, there may be more than one individual required to approve a transaction. However, the first-level approver is responsible for: • conformity with budget; • verifying the appropriateness of the transaction; and • compliance with University policies and procedures. • Subsequent approvers are primarily responsible for acceptance of the added risk associated with high dollar and/or risk transactions. Approvers will be accountable for fulfilling the above responsibilities, exercising good judgment, and upholding ethical standards.

  13. Forums • May 17, 2011 10:30-11:30 Sub, Acoma A&B • May 19, 2011 1:30-2:30 BMSB 303 • June 14, 2011 10:30-11:30, Sub , Acoma A&B 2:00-3:00, BMSB 303

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