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Introduction to Banner Finance Jeff Young Business Office Jyoung@tntech

Introduction to Banner Finance Jeff Young Business Office Jyoung@tntech.edu. Introduction. Changes July 1, 2007 Old FRS Account Structure FRS to Banner Account Crosswalk Items To Do Screen 019, 018, and 023 in Banner Banner Preview. Changes July 1, 2007. Two Charts (companies)

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Introduction to Banner Finance Jeff Young Business Office Jyoung@tntech

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  1. Introduction to Banner Finance Jeff Young Business Office Jyoung@tntech.edu

  2. Introduction • Changes July 1, 2007 • Old FRS Account Structure • FRS to Banner Account Crosswalk • Items To Do • Screen 019, 018, and 023 in Banner • Banner Preview

  3. Changes July 1, 2007 • Two Charts (companies) • University is Chart T • Foundation is Chart F • New Banner Account Numbers (FOAPAL) • Requisitions, IDTs, Requests for Payment, etc sent with new account number (FOAPAL) & Index ? • Requisitions, Travel Claims, etc must start having the legal names/TTU Ids • Banner (SSB) & (INB) • Online Receiving • New set of eprint reports (Banner Repository) • First year is training for the following year

  4. General Ledger Accounts Assets, Liabilities, Fund Bal) 0-1xxxx (Unrest Fund) 0-3xxxx (Rest Fund) 0-5xxxx (Endow Fund) 0-7xxxx (Plant Funds) 0-8xxxx (Agency Funds) 0-9xxxx (Foundations) Subsidiary Ledger Accounts (Budgets, Revenues, Expenses, Encumbrances) 1-1xxxx Revenue 2-1xxxx Instruct Exp 2-2xxxx Res Exp 2-3xxxx Pub Svc Exp 2-4xxxx Acad Supp Exp 2-5xxxx Student Svc Exp 2-6xxxx Instit Supp Exp 2-7xxxx Plant Exp 2-8xxxx Schol Exp 2-9xxxx Transfers 3-3xxxx Auxiliaries 5-3xxxx Restricted 7-7xxxx Plant Funds 9-9xxxx Foundation Current Accounts

  5. FRS to Banner COA • FRS BANNER • General Ledger Account Fund • SubLedger Account ORG • Subcode Account • Functional Area Program • (Fac Res/IC) Activity • (Fixed Assets) Location • Index

  6. Current Accounts • 2-62001 • 2 denotes SL-Unrestricted Fund (state money) • 62001 denotes Business Office (Org Structure) • 110001 200001 450 • Banner • Fund Code 110001 (2) • Org Code 200001 (62001) • Program Code 450 (Instit Supp) • Activity (Ind Cost/Fac Res) • Location (fixed assets) # Bldg/Room

  7. FRS Chart of Accounts • Object 3100 • 3100 SL OC-type of expense • 73110 • Banner 2-62001-3100 • Fund Code 110001 (2) • Org Code 200001 (62001) • Account Code 73110 (3100) • Program Code 450 (Inst Supp) • Activity (Ind Cost/Fac Res) • Location (fixed assets) # Bldg/Room

  8. Crosswalking FRS to BANNER FRS COA FUND ORG PROG • 6 digit 262001 – T -110001- 200001- 450 Subcode COA Account • 4 DIGIT 3100 – T 73110 frs ac-s.c. coa fund org account program • 10 Digit2620013100 T 110001 200001 73110 450

  9. Indexing • Depts (req., etc) • Input 262001 • This is a training tool before online implementation • Banner will auto populate • Fund 110001 • Org 200001 • Program 450

  10. www.tntech.edu/bannerresource FOAPAL String Search Account Code Search Banner Forms

  11. Items To Do • Go to www.tntech.edu/bannerresource • Click on FOAPAL String Search and familiarize yourself with your account numbers • Click on Account Code Search to learn the Banner Account Codes that show up most often on your report • Go to www.tntech.edu/bannerresource • Click on Banner Forms • Beside Connecting---Click on Banner Account Form (PDF) • Complete the form and print • Must be signed by User & Supervisor • Send to VP for Fiscal Affairs, Box 5037---Attn: Jeff Young • Change internal docs to incorporate FOAPA

  12. FRS SCREEN to BANNER FORM • 019 FGIBDST (Organization Budget Status) FGIBDSR (Rollup Summary on Org) • 018 FGITBAL (General Ledger Trial Balance) FGITBSR (Rollup Summary on Fund) • 023 (Options under FGIBDST, FGITBAL)

  13. Two Front Ends • SSB – Self Service • Budget Transfer Request • Requisitions • Queries • Lookup • Operating Ledger only • INB – Internet Native • All SSB functions plus • Journal Vouchers • Grant Module • Reports • Maintenance

  14. Items To Do • Go to www.tntech.edu/bannerresource • Click on FOAPAL String Search and familiarize yourself with your account numbers • Click on Account Code Search to learn the Banner Account Codes that show up most often on your report • Go to www.tntech.edu/bannerresource • Click on Banner Forms • Beside Connecting---Click on Banner Account Form (PDF) • Complete the form and print • Must be signed by User & Supervisor • Send to VP for Fiscal Affairs, Box 5037---Attn: Jeff Young • Change internal docs to incorporate FOAPA

  15. The Next Steps • Current Year Training • CBTs • Navigation • Specific Banner Form and Processes • Year 2 • Online Requisitions • Online Approvals

  16. Questions

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