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Student Information System (SIS)/Portal Funding Request

Student Information System (SIS)/Portal Funding Request. Presentation to the UTFAB Monday, February 5, 2007 4:10-4:45 PM, Weber 202 Bill Haid, Enrollment & Access, William.Haid@Colostate.edu , 1-3466 Chris Seng, Enrollment & Access, Chris.Seng@Colostate.edu , 1-2596

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Student Information System (SIS)/Portal Funding Request

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  1. Student Information System (SIS)/Portal Funding Request Presentation to the UTFAB Monday, February 5, 2007 4:10-4:45 PM, Weber 202 Bill Haid, Enrollment & Access, William.Haid@Colostate.edu, 1-3466 Chris Seng, Enrollment & Access, Chris.Seng@Colostate.edu, 1-2596 Don Hesser, Dir. Information Systems, Don.Hesser@Colostate.edu, 1-5491

  2. Outline • Overview • 3-year plan • Annual budgets and staffing • One-time costs for hardware refresh • Summary SIS/Portal Request

  3. Overview • Full “go live” fall 2007 • Most modules already “up” • Pre-registration in ARIES April 2007 • Significant “gaps” encountered • Gaps “filled” with 3rd-party software, e.g. DARS • Many improvements, presented in the fall 2006 presentation, including RAMweb functionality • SSN “purge” completed last semester SIS/Portal Request

  4. 3-Year Plan • FY 07 (this fiscal year) • Address “gaps” • Update COF processing and rules in ISIS • Implement Banner updates • Ensure integration of ARIES with the portal and WebCT • FY 08 (next fiscal year) • Complete ARIES Installation • Implement COF in ARIES, process COF stipends in ARIES • Continue to address “gaps,” including for the graduate school • Considering WebCT Campus Edition 6 • Implement Banner updates • Hardware refresh • FY 09 & FY 10 • Implement workflow • Continue to address “gaps,” including for the graduate school • Implement Banner updates SIS/Portal Request

  5. UTFAB Project Request • The University has funded ~$6 million in one-time costs and over $1.5 million in annual recurring costs • UTFAB committed to the following costs in Fall 2003: • Recurring contractual costs • 5 years for the SIS upgrade (1 year to go) • 3 years for the portal (through Fall 06) • Decision items for UTFAB • Staffing: see next slide • Portal funding: ~$50k/year, split 50/50 (about 6% of total) • Annual budget request: $462,353 • Hardware refresh: ~$226.5k • Final cost available in March SIS/Portal Request

  6. Staffing for FY 08, Split 50/50 • 4 professionals • Portal Developer – E&A • Portal Java Developer - ACNS • Web Applications Specialist – IS • DBA (Database Administrator) – IS • Student Web Developer– E&A SIS/Portal Request

  7. Factors Influencing Budget • Cost increases due to • Annual maintenance of software has increased >30% since FY04 • Annual mandated staff salary increases • Functional gap resolution by acquisition of third party software • Past cost increases have been covered with University funds that are no longer available SIS/Portal Request

  8. Expenses for FY 08 – Next Year • $462,353 • 17% increase over FYs 04-06 • Expenses shifting to software • Still a very sparse budget SIS/Portal Request

  9. Expense Projection for 3 Years • 7% increase in costs projected for FY’s 09 & 10 – mostly software maintenance SIS/Portal Request

  10. Summary of Budget Request • For FY 08 (next year) • Annual recurring = $462,353 • 17% increase in base budget for FY08 • Average of only 6% per year • One-time hardware refresh ~$226,500 • Final cost available in March (now load testing) • Thereafter (estimated) • 7% increase in base budgets for FY09&10 SIS/Portal Request

  11. UTFAB Funding Criteria SIS/Portal Request

  12. Summary • We request your continued support of the project • Next year is the critical “go live” year • The UTF and student support provided the critical impetus for the project • The need for a system upgrade is great • Thank you for your support! SIS/Portal Request

  13. Questions… are most welcome. SIS/Portal Request

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