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RAVEN 101

RAVEN 101. January 2008. Agenda. What is RAVEN? How is RAVEN being used? Demo: Creating a RAVEN Inquiry RAVEN Security & Access Introduction to RAVEN Pages RAVEN Inquiries Tips for Learning RAVEN. What Is RAVEN?. R etrieving A nd V iewing EN terprise data

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RAVEN 101

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  1. RAVEN 101 January 2008

  2. Agenda • What is RAVEN? • How is RAVEN being used? • Demo: Creating a RAVEN Inquiry • RAVEN Security & Access • Introduction to RAVEN Pages • RAVEN Inquiries • Tips for Learning RAVEN

  3. What Is RAVEN? • Retrieving And Viewing ENterprise data • UMB’s dedicated data repository for departmental financial reporting • Custom reporting system developed by UMB for UMB

  4. What Is RAVEN? • RAVEN delivers… • Summary and transaction level data • Budget vs. Actuals comparison • Revenues & Expenses • Pro Card Inquiry (online or download formats) • Statement of Payroll Charges (SPC) Inquiry

  5. What Is RAVEN? • RAVEN’s capabilities include… • Flexible reporting • Dynamic data selection • Multiple display options • Drill down from summary to transaction level • View online or in print • Download to Excel for additional analysis

  6. How is RAVEN Being Used? • Report financial status for the department • Reconcile with consolidation systems • Analyze financial data for department or project • Monitor balances • Review specific types of transactions • Review specific transactions • Review payroll-related financial data

  7. Learning To Use RAVEN • Think of this as “layered learning” – like learning to drive or ride a bike • Learn the basics to start • Practice on your own • Create and launch inquiries • Review data • Talk with other RAVEN users • Attend other learning events

  8. RAVEN Demo • All Activities Page • For Fiscal Year based sources of funds • View Operating Expenses for a department

  9. RAVEN Security • Pro Card ‘By Card’ tab is based on eUMB Financials security. • All other RAVEN pages are based on a combination of Project, Owner Department and Award • Use My Security link to view your security access all RAVEN pages

  10. How Do I Request Access to RAVEN? • Complete and sign RAVEN User Request Form • http://www.fincsvc.umaryland.edu/images/ravenaccess.pdf • Fax form to Christy Kopchinski • Christy creates profile based on request • Usually completed within 2 business days of receiving request

  11. RAVEN Facts • Availability: 6 AM – 11 PM daily (as of 1/28/08) • Data is updated nightly (during overnight processing) • RAVEN went live on April 10 , 2006 • For FY-06 ONLY: two reporting sources • Mar 1-Jun 30: RAVEN with drill down capability, FAS balances at Account level • Jul 1 05 -Feb 28 06: FAS with drill down capability, CPC for Pro Card (neither system updated after Feb 28)

  12. Handout: eUMB Financials Glossary of Terms Handout: Basic Accounting for RAVEN Users Know How Data Got Into RAVEN • Understand the Processes • How is data processed within eUMB? • When does data show up in RAVEN? • How often is RAVEN updated? • Know your Chart of Accounts • ALL chartfields • Data is organized within Trees, allowing summarization • Understand Basic Accounting • Debits, credits, effect on balances Refer to Financials Calendar - eUMB News pagelet on Campus Portal

  13. Introduction to RAVEN Pages • All Activities • Grants – Standard • Grants – Deliverable • Grants Summary • Transaction Detail • SPC Inquiry • Pro Card Inquiry Handout: Quick Reference Guide to Using RAVEN Pages

  14. Thinking User’s Approach to Inquiring • Define Your Question...What am I trying to do? What data do I need to retrieve? How will I use the data? • Select Appropriate Page • Select Timeframe...FY, PP, LTD, Current Month, Other? • Select Chartfield(s)...All, Some, Which? • Select Display Option...How do I want to organize the data? (Account, Award, Fund, Owner Dept?) Handout: Thinking User’s Guide to Creating a RAVEN Inquiry

  15. RAVEN Inquiry • Using the ADHOC Inquiry on the All Activities Page • Using Grants – Standard Page • View expense only (see revenues on Grants-Summary) • Using Grants – Deliverable Page • No budget on deliverable grants • Using Transaction Detail Page Handout: Common Inquiries

  16. Tips for Becoming a Successful RAVEN User • Understand when data will/will not display in RAVEN • Understand your department’s data • Follow the Thinking User’s Guide when creating RAVEN inquiries • Practice • Strengthen Excel skills – especially AutoFilter and PivotTables

  17. Other RAVEN Learning Opportunities • Using Excel Effectively (for RAVEN users) • Life Before & After Fetch: • Creating better inquiries • Using Excel with downloaded RAVEN data • Periodic Updates for RAVEN Users

  18. Questions?

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