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Senior Clinical Scheduling

Senior Clinical Scheduling. Basic Terminology. Required Rotation – graduation requirement Acting Internship (AI) - General Categories M,A,I,S - 4 weeks each - Phase I Electives total of 16 weeks - Phase II Scholars’ Week two 1 week each - SWISH SW 5 scheduling found on web

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Senior Clinical Scheduling

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  1. Senior Clinical Scheduling

  2. Basic Terminology • Required Rotation– graduation requirement • Acting Internship (AI) -General Categories M,A,I,S - 4 weeks each - Phase I • Electives total of 16 weeks - Phase II • Scholars’ Week two 1 week each-SWISH • SW 5 scheduling found on web • Huntsville - Medicine & Surgery in Ia or Vb - SW attached • Birmingham –28-404 through 28-411 in Ia or Vb - SW attached • OFF– Oin Phase I indicates non AI activity • Courses -Approved rotations listed in Senior Course Catalog. Research & visiting electives require special approvals and scheduling.

  3. SUB-BLOCKS Ia July Ib Aug IIa Sept IIb Oct IIIa Nov IIIb Dec IVa Jan IVb Feb Va Mar Vb April VIa May Graduation!

  4. Fourth Year Scheduling HelperFYSH • Similar to, but not the same as WISH. • A computer program designed to assist in planning a “career goal oriented” 4th yr. • Approved Career Advisors in each discipline are required for your planning.

  5. Review: • catalog for campus / hospital site • catalog for prerequisites. • decide times needed OFF for interviews and study • Completeentire worksheet. • Obtain Career Advisor’s signature – turn in to Scheduler – your entry will not be recognized by FYSH without this information

  6. Career Advisor • Meet with Approved Career Advisor • Take Academic Summary & Advisor Approval • Discuss Lottery, AIs & Electives • List in order of preference • Ranksub-blocks in order of preference

  7. Lottery • Looks at specific course preferences (multiple categories) requested for ranked sub-block • Lottery does not affect other Phase I entries • Difference in Phase I & II ? they look at ranked times and then attempt scheduling in prioritized category lists

  8. Phase I • AI scheduling and “reserving” time for electives and time off by using O • Listmultiple courses for each category • Rank sub-blocks in order of priority

  9. Phase I Entry Changesmay be made to entry until deadline First 7 requests for OFF are guaranteed Each sub-block - you must prioritize and list all 5 categories in order of preference (example MISAO, OSIAM)

  10. Phase I Signed approval has to be given to your scheduler before FYSH Phase I deadline. Retain a copy of Career Advisor Approval form Home Campus & B’ham Scheduler will retain a copy and refer to it during the year

  11. Phase II Replace OFFwith electives, interview time, time off, & SW5 Reminder: Do not schedule a course during interviews.BIG Mistake! Reminder – a maximum 2 days “time off” (with departmental approval!) allowed during a 4 week rotation

  12. Scholars’ Week 5 • Go to SWISH entry screen to schedule • Separate from FYSH • June 11,2004 firm deadline for student designs • Don’t forget! B’ham 28-404 through 28-411 in Ia or Vb automatically schedules a SW in 5th week Huntsville’s Medicine & Surgery AIs in Ia or Vb automatically schedules a SW in 5th week

  13. Visiting Electives • FYSHreserves time for an away elective • Applicationsare processed by your scheduler, who obtains signatures, seal, etc. & retains a copy • Acceptance Letteris given to your scheduler - who manually enters the course into the system • Do not assume it is scheduled because you have acceptance! • International with no Exchange Student Affiliation Agreement, andnon-LCME domestic rotations require an approval request procedure. Allow 4 to 6 weeks after you have submitted the paperwork.

  14. Research • Prior to scheduling any research, your scheduler and April Boyd, aboyd@uab.edu, must have received departmental CHAIR approval, with name of preceptor, short title of work, and dates. • This can be done via e-mail. • Entry is manual.

  15. Final Thoughts • During the academic year: • Career changes can be facilitated • Approved Career Advisor can be changed • Schedule adjustments can be made when needed • Do not request schedule changes less than 60 days from the begin date • Less than 60 days incurs a fee drop = $30 add = $15 • Questions: • on course ranking ask your advisor • other questions ask your campus scheduler • Entry problems with FYSH program or screen - call MEIS

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