Maryland Governor’s Grants Conference 2011 Kate Oliver, Program Manager,

1. DUNS/CCR/FFATA/FSRS Management and ReportingImplementing the Federal Funding Accountability & Transparency Act (FFATA) Using the FFATA Sub-award Reporting System (FSRS) Maryland Governor’s Grants Conference 2011 Kate Oliver, Program Manager, U.S. General Services Administration

2. Agenda • FFATA – The Requirements • FSRS – System Overview • System Resources • Getting Help • The future of FSRS

3. FFATA – the requirements

4. What Does FFATA Require? • The Federal Funding Accountability and Transparency Act (FFATA, or the Transparency Act) of 2006 and subsequent 2008 amendments requires: • Information disclosure of entities receiving Federal funding through Federal awards such as Federal contracts and their sub-contracts, as well as Federal grants and their sub-grants • Disclosure of executive compensation for certain entities • The establishment of a publicly available, searchable website that contains information about each Federal award • Agencies to comply with OMB guidance and instructions and assist OMB in implementation of website

5. What New Reporting Is Required? • Prime grant awardees of Federal grants of $25K or more must report associated grant first-tier sub-grants of $25K or more (effective October 1, 2010) • Prime contract awardees of Federal contracts of $25K or more must report associated contract first-tier sub-contracts of $25K or more • Data collection was phased with all required first-tier sub-contracts reporting by March 2011 • Phase 1: Reporting first-tier sub-contracts of prime awards valued greater than $20M (effective July 2010) • Phase 2: Reporting first-tier sub-contracts of prime awards valued greater than $550K (effective October 1, 2010) • Phase 3: Reporting first-tier sub-contracts of prime awards valued at $25K or more (effective March 1, 2011)

6. What Is the Specific New Information? • Sub-award Information Required for FFATA Reporting: • Name of entity receiving award • Amount of award (obligated amount) • Funding agency • NAICS code • Program source • Award title descriptive of the purpose of the funding action • Location of the entity (including congressional district) • Place of performance (including congressional district) • Unique identifier of the entity and its parent; and • Total compensation and names of top five executives (prime or sub-awardee)

7. What about Executive Compensation? • Prime awardees must report executive compensation information for prime and/or sub-awardees if in the preceding fiscal year: (1) The organization received 80% or more of its annual gross revenues in Federal awards and those revenues are greater than $25 million annually, and (2) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. NOTE: Classified information remains exempt from the prime and sub-award reporting requirements

8. Who Is Responsible for Reporting? • Agencies must report prime award information • Prime awardees must report first-tier sub-award information and executive compensation information

9. How Does Contracts Reporting Occur? • Prime contract awardees must register with the Central Contractor Registry (CCR) • Sub-awardees must register with Dun & Bradstreet to get a DUNS number • Prime contract awardees must respond to the executive compensation questions through CCR • Agencies must report prime contract award information through the Federal Procurement Data System – Next Generation (FPDS-NG) • Prime contract awardees must report eligible sub-award information through the FFATA Sub-award Reporting System (FSRS) • Prime contract awardees must respond to the executive compensation questions about their first-tier sub-awardee through FSRS (if the sub-awardee is NOT already in CCR)

10. How Does Grants Reporting Occur? • Prime grant awardees must register with the Central Contractor Registry (CCR) • Sub-awardees must register with Dun & Bradstreet to get a DUNS number • Prime grant awardees must respond to the executive compensation questions through CCR • Agencies must report prime grant award information through their FAADS-PLUS file submissions to USAspending.gov • Prime grant awardees must report first-tier sub-award information through the FFATA Sub-award Reporting Systems (FSRS) • Prime grant awardees must respond to the executive compensation questions about their first-tier sub-awardee through FSRS (if the sub-awardee is NOT already in CCR)

11. How Long Do I Have To Report? Prime awardees must report first-tier sub-award information by the end of the month following the month the award or award’s obligation was made • For example, if a sub-award is made on August 5, 2011 the prime awardee would have until September 30, 2011 to report the sub-award • Sub-awards made during August all have until September 30, 2011 to report

12. What Else Helps Implement FFATA? • The Office of Management & Budget has issued guidance related to Open Government and Transparency to include the April 6, 2010 memo requiring the reporting of first-tier sub-awards. • On July 8, 2010, an interim FAR Rule was published containing information on the FFATA reporting requirements for Federal contracts for executive compensation and first-tier sub-contract reporting. • On August 27, 2010, OMB issued guidance to Federal agencies on implementation of the Transparency Act’s executive compensation and sub-award reporting.

13. Summary

14. FSRS – System overview

15. What Is FSRS? • FSRS (www.fsrs.gov) is the FFATA Sub-award Reporting System • Collects sub-award information from prime awardees • Uses existing sources to pre-populate prime contract data and sub-contractor data by interfacing with: • Central Contractor Registration (CCR, www.bpn.gov/ccr) • Dun & Bradstreet (D&B, www.dnb.com) • Contracts: Federal Procurement Data System (FPDS) • Grants: FAADS-PLUS from USAspending.gov • Supports multiple report submission via XML web services, a .csv“batch” template or an .xml report template • Leverages the Electronic Subcontract Reporting System (eSRS) • You do not need to re-register if you have an existing account in eSRS

16. The ‘Middleman’ • FSRS enables prime awardees to report FFATA-required sub-award and executive compensation data about their sub-awardee* then provides this data for display on USAspending.gov *if not registered in CCR

17. FSRS Home Page (www.fsrs.gov)

18. FSRS Awardee Login Page

19. FSRS Awardee Home Page

20. In FSRS, Prime Awardees Can… • Manage FFATA Reports – Search for an Award – Create New FFATA Sub-award Report – Save Draft FFATA Sub-award Report – Delete Draft FFATA Sub-award Report – Submit New FFATA Sub-award Report – Reopen and Revise Submitted FFATA Sub-award Report – Copy Existing FFATA Sub-award Report – Manage FFATA Sub-award Report List – Submit Multiple FFATA Sub-award Reports • Manage Awardee Worklist – Organize Prime Awards Associated with Registered DUNS – Search for Prime Award – Add Prime Award to / Remove Prime Award from Worklist

21. Create New FFATA Sub-award Report

22. Step 1 – Instructions

23. Step 2 – Enter Contract / Award #

24. Step 2 – Enter Contract / Award #

25. Step 2 – Enter Contract / Award #

26. Step 3 – Grant Award Details

27. Step 4 – Prime Award Details (1 of 5)

28. Step 4 – Prime Award Details (2 of 5)

29. Step 4 – Prime Award Details (3 of 5)

30. Step 4 – Prime Award Details (4 of 5) If “Yes” on 16 Then answer 17

31. Step 4 – Prime Award Details (5 of 5)

32. ** On-line CCR Registration Help

33. Step 5 – Subawardee Data (1 of 3)

34. Step 5 – Subawardee Data (2 of 3)

35. Step 5 – Subawardee Data (3 of 3)

36. Step 6 – Review

37. Step 7 – Submit Report

38. System resources

39. Where Do I Find System Resources? FSRS’ Resources Page (https://www.fsrs.gov/resources) contains: • Quick Reference Guides for Contracts and Grants • Managing Sub-award Reporting in FSRS: • Add an Award to the AwardeeWorklist • Delete an Award from the AwardeeWorklist • Creating and Submitting a FFATA Sub-award Report in FSRS • Edit a Report from the FFATA Reports List • Review, Access and Retrieve Reports from the FFATA Reports List • Complete a Batch Upload for Sub-award Reporting • User Guides • Demonstration Videos & Webinar Archives • Technical Documentation

40. www.fsrs.gov/resources

41. Resources Page (1 of 2)

42. Resources Page (2 of 2)

43. GetTING help

44. Where Can I Find Help? • FSRS is one of several systems served by the Federal Service Desk (www.fsd.gov) for Tier 1 support • The FSRS home page has a For Help: Federal Service Desk link directing users to the multi-channel FSD contact center • FSRS also has system FAQs posted on the home page and again within the site on the Resources Page

45. Service Desk (1 of 4) • Clicking on the “For Help: Federal Service Desk” link on the home page, or anywhere within the site, takes the user to a splash screen • The user can either click the logo to be quickly redirected immediately or wait 30 seconds and be sent to the FSD home page at www.fsd.gov

46. Service Desk (2 of 4) • There are multiple ways to find information within the FSD site; the easiest is the Answer Center • Users can enter search terms in the box or narrow the search by system • FSRS feeds the Answer Center with new questions and updated information continually

47. Service Desk (3 of 4) • Click on Search by System to narrow the search • Click the drop-down arrow to Limit by System • Enter search terms and the results are provided with links to other like answers • Search Tips are provided

48. Service Desk (4 of 4) • Users can also establish an account to use “Ask a Question” web form • In addition, live FSD Customer Service Representatives are available from 8 a.m. – 8 p.m. Eastern Time, Monday-Friday at: • U.S. Calls: 866-606-8220 • International Calls: 334-206-7828

49. Register for DUNS Number • http://fedgov.dnb.com/webform

50. CCR On-Line Registration Help • https://www.bpn.gov/ccrupdate/Help/New/CCR_New_Registration_Help.htm