Time with Office of Sponsored Programs

1. Time with Office of Sponsored Programs December 1, 2009 Topic: Post Award Function

2. OSP Mission Enhance and facilitate University research and external funding by providing services, in a timely and professional manner, to all persons involved with sponsored program activities.

3. Post Award Team Members • Linda Evans, Grants and Contract Administrator-Department of Education, National & University Transportation Centers (NUTC), • Financial Aid, Mid-America Transportation Center (MATC) • Dawn Clift, Grants and Contract Specialist-New Industry Accounts, Leonard Wood Institute (LWI), Foundations, and Other • Denise Ray, Grants and Contract Specialist-National Science Foundation (NSF), Missouri State Agencies, Local Government, and Institutes/Alliances • Kelly Bowen, Grants and Contract Specialist-National Labs, Industry, and Universities • Mendy Kell, Grants and Contract Specialist-Federal Agencies  • Ryan Dodd, Grants and Contract Specialist-Membership Agreements, Societies, and National Aeronautics & Space Administration (NASA) • Christie Wilson, Grants and Contract Specialist- Award Set Up, Modify Award in PeopleSoft System with Approved Changes (period of performance and budget)

4. The OSP Balancing Act

5. Post Award Team • Manages Award in Accordance with the Policies of the University and Terms and Conditions of the Award • Requests Budget Modification and No Cost Time Extensions to Sponsor • Invoices and Reports Award Expenditures • Monitors and Reports Cost Share Requirements • Monitors Expenditures and Awards for Compliance • Monitors Capital Equipment • Monitors and Approves Cost Transfers (i.e., payroll correcting entries and cost transfers beyond 60 days) • Submits Closeout Documents per Award Requirements • Maintains Correspondence Related to Projects in the Official Grant File

6. Award Management • Manages Award in Accordance with the Policies of the University • and Terms and Conditions of the Award • Focus is on OMB Circulars and Accounting Policy • Manual section 60 • Look at Reasonableness, Allowability, and Allocability • Assist PIs and Departments with notifications of award information • to include 60 and 30 day notice of award expiration • Twice a year send out Effort Verification Reports to departments • for all faculty and staff paid from awards to certify effort • Requests Budget Modification and No Cost Time Extensions to • Sponsor • Handout :No Cost Time Extension Form • Invoices and Reports Award Expenditures • Handout: Ex. of System Generated and OSP Invoice

7. Award Management • Monitors and Reports Cost Share Requirements • Monitors Expenditures and Awards for Compliance • Monitors Capital Equipment • To Web Financials— • https://webapps.umsystem.edu/ • Log in with user id and password • Navigate to ‘PS Financial Reports’

8. Award Management • Web Financial Reports • Budget Variance–Summary of budgeted revenues and expenditures compared to actuals. • Income Statement–Detail and summary reports of actual revenues and expenditures. • Balance Sheet–Report on assets and liabilities. • Grants–Financial reports for grant activities.

9. Award Management • Monitors and Approves Cost Transfers (i.e., payroll correcting • entries and cost transfers beyond 60 days) • Handout: PCE and Correcting Entry Forms • Submits Closeout Documents per Award Requirements • Certification of Expenditures • Final Federal Financial Report (SF425 form) • Final Patent Report (DD882 form) • Final Property Report • Final Voucher, Release and Assignment • Economic Impact Report • Cost Claims • EPA requires a MBE/WBE (Minority Business Enterprises and Woman Business Enterprises) • NASA – New Technology Summary Report • Final Technical Report from PI • Maintains Correspondence Related to Projects in the Official Grant File

10. Award Management • Other Items • Audit • Collections • Export Controls • Lobbying Reports

11. Questions