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Responds of the questionnaire regarding public sector contracting and SMEs

Responds of the questionnaire regarding public sector contracting and SMEs. The policymakers are: Poland – PPO the Public Procurement Office Belgium - Service public Fédéral Personnel et Organisation (SPF P&O) Ireland - National Public Procurement Policy Unit (NPPPU)

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Responds of the questionnaire regarding public sector contracting and SMEs

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  1. Responds of the questionnaire regarding public sector contracting and SMEs

  2. The policymakers are: Poland – PPO the Public Procurement Office Belgium - Service public Fédéral Personnel et Organisation (SPF P&O) Ireland - National Public Procurement Policy Unit (NPPPU) Turkey – PPA The Public Procurement Authority United Kingdom - - Office of Government Commerce, OGC, does not let framework agreements itself Those who make and conclude framework agreements/contracts Italy – Consip France Austria – BBG Sweden – Statskontoret

  3. Coordination and central purchasing bodies UK, France and Ireland either have new programs or are reviewing/changing their procurement organizations France, Italy, Sweden and Austria have some kind of central procurement organization Initiatives at local sector in Poland and in some sectors in Ireland.

  4. Framework design and how many suppliers to let to Ireland: Single supplier draw down contract Austria: one frame contract to several parallel framework agreements Most frequent respond is three and upwards when allowing more than one supplier Contract time length Fast obsolete products - usually shorter If the suppliers have to invest - usually longer Usually longer for services than goods One single shot to five years (Belgium)

  5. Framework contracts / agreements in use? Framework agreements: In the form of On line catalogues for a particular class of good (UK) Only in the “utilities” sector (Poland) Consultancy, such as assessment centers, coaching activities etc (Belgium) Stationery, furniture, PCs and related supplies, telecommunications, printed products, cars, copiers and fax, paper, stamping machines, toner (France) Telephone and communication Goods, Transport Services, Mattresses, laundry and School accessories (Austria) About 100 categories, from eye-wear to cars to concultancy and ICTproducts (Sweden) Frame contracts for 31 categories (Consip) Single draw-down contracts primarily for ICT goods and services (Ireland)

  6. Do SMEs participate in public procurement? Well represented in some catalogues – including 38% of the S CAT framework (UK) Strong participation in general sealed-bid auctions and for various categories (Ireland) In our auctions especially for: furniture, transport, food, telecommunication goods (Austria) A lot of SMEs for provisions of services like cleaning, caretaking, auditing (France) 16% participated as main contractor, 4% as subcontractor (2002 Poland)

  7. Study of representation of SME:s in framework agreements Why? Framework agreements have been said to restrict participation of SME:s. Study of all economic operators with framework agreements in the coordination system for government procurement. 264 individual economic operators with individual framework agreements identified.

  8. Conclusion Economic operators are, according to size, evenly divided in the framework agreements. The framework agreements operated in the coordination system are not generally restrictive to SME:s participation. Are we/should we be satisfied? No!

  9. Are SMEs encouraged to participate and in what ways? 1. Participation requirements: Guarantees of turnover and grouping of SMEs (Consip) 2. Procurement strategies Geographical / qualitative lots Reduction of frame contract length (Consip) Have so called A and B suppliers within the same agreement (Statskontoret) Combinatorial auction with package bidding” in multi-lot auctions (Consip) 3. Policies, assistance and guiding 4. Tools as Marketplaces for procurement below the threshold values (Consip) 5. Framework agreements: may foster SMEs participation as there is second stage competition (BBG)

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