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Records Management in the Government of Burundi By: Anthea Seles University College London

Records Management in the Government of Burundi By: Anthea Seles University College London Records Management and Archives Research Students Group January 19th, 2010. Overview. Facts about Burundi Brief History of Burundi Project Overview Government Ministries and Agencies Surveyed

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Records Management in the Government of Burundi By: Anthea Seles University College London

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  1. Records Management in the Government of Burundi By: Anthea Seles University College London Records Management and Archives Research Students Group January 19th, 2010

  2. Overview • Facts about Burundi • Brief History of Burundi • Project Overview • Government Ministries and Agencies Surveyed • Records Management, Information Communication Technology, and E-Government Initiatives in Burundi • Conclusion

  3. Facts about Burundi • Population: 8.9 million people • Religions: Catholic (65%), Protestant (25%), Islam (13%) • Three ethnic groups: Tutsi (14%), Hutu (85%), and Twa (less than 1%) • Two official languages: Kirundi and French • Kiswhili (Swahili) is in use as well but it is a non official language

  4. Brief History of Burundi • c.1680- Kingdom of Burundi founded by Mwami Ntare Rushatsi • 1890- Became part of German East Africa • 1904- Establishment of a German protectorate • 1916- Belgians take over governance of Burundi • 1961- End of Belgian rule with the election of Prince Louis Rwagasore

  5. Brief History of Burundi • 1965- Hutu revolt. Lead to one of the first ethnocides in the country this time against Tutsis • 1966- End of Burundian monarchic rule. Marks the beginning of four military regimes. • 1972- Hutu revolt in which 3,000 Tutsis lost their lives but the government reacted by killing 200,000 educated Hutus. This event created a deep divided among the ethnic groups which lead to the 1993 genocide.

  6. Project Overview • Research funded by the Canadian International Development Research Council (CIDRC) • Research is being conducted by the International Records Management Trust (IRMT) • Examining the role of records management in Information Communication Technology (ICT), E-Government and Access to Information initiatives in the East African Community (EAC)

  7. Project Overview • The research on records management in Burundi and Rwanda added as an extension to the project. • Examined government ministries, agencies, and departments in Tanzania, Kenya, and Uganda prior to extension. • Burundi trip took place between December 5th-19th . Lead investigator was Dr. Justus Wamukoya (Information Studies Department, University of Moi, Kenya)

  8. Government Ministries and Agencies Surveyed • The Auditor General's Court (Archives Director/Clerk) • University of Burundi (Head Librarian/Head of IT) • Central Bank of Burundi (Archives Director) • National Archives of Burundi (National Archivist) • Ministry of Telecommunications, Information Communication, and Parliamentary Relations (Permanent Secretary) • Ministry of Public Health (Archives Director, Head of Human Resources) • Ministry of Interior (Permanent Secretary) • Ministry of Justice (Permanent Secretary, Head of website and IT program) • Ministry of Finance (Permanent Secretary, Head of IT, Integrated Financial Systems Coordinator) • Executive Secretariat of Information Communication Technologies (Executive Secretary) • Ministry of Public Service (Head of Payroll Processing)

  9. Records Management, Information Communication Technology, and E-Government and Access to Information Initiatives in Burundi • Limited information communication technology projects and e-Government projects being implemented. • Not a government priority but EAC priority • No access to information legislation being considered at this point in time • Strategic development document 2011-2016

  10. Records Management, Information Communication Technology, and E-Government and Access to Information Initiatives in Burundi • Limited or no records management in government ministries • Not a government priority, nor a priority at the ministries

  11. What are the problems? • Records Management • Archives Law • Records management cadre • Knowledge about recordkeeping • Technology seen as the panacea for records management issues • Lack of government or senior ministerial backing • This translates into lack of resources t

  12. What are the problems? • ICT and e-Government • Capacity • Lack of infrastructure • Lack of government backing • Lack of understanding

  13. Conclusion • State of recordkeeping and records management in a state of disarray • Records are regularly lost resulting in administrative delays • ICT and e-Government initiatives are more of a priority but still don't have enough support for centralised implementation.

  14. National Archives of Burundi

  15. National Archives of Burundi

  16. National Archives of Burundi

  17. Conclusion • Perfect time for information sessions on the value of records management • Ideal moment to discuss recordkeeping and records management issues, given the early states of ICT and e-Government program planning • Need build records management cadre and professional body

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