Cypress-Fairbanks ISD

1. Cypress-Fairbanks ISD Presented by Dave Schrandt, Homeless Liaison Data and Processes

2. Cypress-Fairbanks Independent School District • Cypress-Fairbanks Independent School District (CFISD) is a school district in northwest unincorporated Harris County, Texas, USA. • There are 186 square miles of land within the boundaries of CFISD. In land area, CFISD is the second largest school system out of the 22 districts in Harris County. Bordered by seven other school districts—Houston, Spring Branch, Katy, Klein, Aldine, Tomball and Waller. • CFISD has more than 850 subdivisions and apartment complexes within its borders. • There are a number of industries within the CFISD borders, including international corporations and a number of small factories and plants. • CFISD is the third largest school district in Texas. • The district has 82 campuses (52 elementary schools, 16 middle schools, 11 high schools, and three special program campuses). • Current Enrollment: 106,191 students (as of 10/22/10)

3. Cypress-Fairbanks Independent School District

4. Cypress-Fairbanks Independent School District 47% of students in CFISD are Economically Disadvantaged

5. Cypress-Fairbanks Independent School District Cypress-Fairbanks ISD Identified Students for the McKinney-Vento Homeless Education Assistance Improvements Act

6. Cypress-Fairbanks Independent School District • TEXSHEP 2006-2009 and 2009-2012 • 2006-2007 Approved Amount: $200,000 • 2007-2008 Approved Amount: $202,417 • 2008-2009 Approved Amount: $200,000 • 2009-2010 Approved Amount: $104,630 • 2010-2011 Approved Amount: $145,320 • HEDA (Homeless Education Assistance) 2009-2010 • Approved Amount: $251,965 • TXHEARRA 2009-2011 • Approved Amount: $185,787 Types of Homeless Grants

7. Cypress-Fairbanks Independent School District • Training • Student Residency Questionnaire (Provided by Texas Homeless Education Office) • Flow Chart • Letters • Tools used for Data and Processing • Reports from Information Services • Time and Effort Logs • Needs Assessment Forms • Transportation • Data Report Spreadsheets How Cypress-Fairbanks ISD gathers data

8. Cypress-Fairbanks Independent School District • Training • Cypress-Fairbanks ISD offers training to several groups throughout the school year to help identify students for the McKinney-Vento Act. These groups include: • Campus Registrars • Assistant Principals and Counselors • EASE (Ease of Enrollment, Attendance, Success Academically, and Educational Services) Counselors: A counselor on each campus to help break down barriers for enrollment • Itinerant Counselors • YSS and Social Worker

9. Cypress-Fairbanks Independent School District • Student Residency Questionnaire Snapshot • Please check only one box that best describes where the student is presently living: • In my own home or apartment, in Section 8 housing, or in military housing with parent(s), legal guardian(s), or caregiver(s) (if you checked this box, check one or both of the boxes below, if applicable:) (CODE=N) • My home has no electricity (CODE=U) • My home has no running water (CODE=U) • In the home of a friend or relative because I lost my housing (examples: fire, flood, lost job, divorce, domestic violence, kicked out by parents, parent in military and was deployed, parent(s) in jail, etc.) (CODE=D) • Name of person with whom you reside: • In a shelter because I do not have permanent housing (examples: living in a family shelter, domestic violence shelter, children/youth shelter, FEMA housing) (CODE=S) • In transitional housing (housing that is available for a specific length of time only and is partly or completely paid for by a church, a nonprofit organization, or another organization) (CODE=S) • In a hotel or motel (examples: because of economic hardship, eviction, cannot get deposits for permanent home, flood, fire, hurricane, etc.) (CODE=HM) • In a tent, car, van, abandoned building, on the streets, at a campground, in the park, or other unsheltered location (CODE=U) • None of the above describe my present living situation Briefly describe your situation:______________________________________________________________________________________

10. Cypress-Fairbanks Independent School District • Student Residency Questionnaire Snapshot (cont.) • Factors contributing to the student’s current living situation (check all that apply): • Natural disaster: Tornado, storm, flood, etc., Hurricane, name: ________________________ • Fire: prairie, forest, grass, lightning strike, etc. • Family issues such as divorce, domestic violence, kicked out by parents, student left due to family conflict, etc. • Home issues such as lack of electricity, water, heat, adequate home repair due to lack of funds, overcrowding, mold, etc. • Military: Parent/guardian deployed, injured or killed in action • Incarceration of parent/guardian • Incapacitation of parent or guardian due to health, mental health, drugs/alcohol, or other factors • Home fire not due to natural causes (i.e., faulty equipment/appliances/wiring, furnace, stove, fireplace, etc.) • Economic hardship: • Loss of job resulting in inability to pay rent or mortgage • Income from part-time or low paying job does not cover cost of housing in the area • Loss of mortgage, including loss of mortgage of landlord if student/student’s family is renting • Eviction record and/or inability to produce deposits for rent or utilities • High medical bills that leave little or no money for housing • Lack of affordable housing in the area • Minor student unable to afford housing on my own • None of the above describe the main reasons for my present living situation Briefly explain the contributing factors: _______________________________________________________________________________ • Required: provide a list of the school-age siblings (brothers and/or sisters) of the student:

11. Cypress-Fairbanks Independent School District • Student Residency Questionnaire Snapshot (cont.)

12. Cypress-Fairbanks Independent School District • Flow Chart for McKinney-Vento Homeless Education Assistance Improvement Act (McKinney-Vento Act) • There are two ways that students may be identified as being eligible for assistance from the McKinney-Vento Act. One way is through registration and the other is identified by staff on campus.

13. Cypress-Fairbanks Independent School District • Identification at Registration Registrar Homeless Liaison Office PEIMS Coord. Registrar EASE Counselor Title I Office Food Service Contacts Family Meets with Student

14. Cypress-Fairbanks Independent School District • Identification After Registration School Staff EASE Counselor Homeless Liaison Office PEIMS Coord. Registrar EASE Counselor Title I Office Food Service Contacts Family Meets with Student

15. Cypress-Fairbanks Independent School District • Types of Letters • Notification of Rights • Acknowledgment of Rights • Acknowledgment of School Supplies • Acknowledgment of P.E. Uniform • Upon request, CFISD will provide families with letters in Spanish.

16. Cypress-Fairbanks Independent School District • Notification of Rights Dear Parent/Guardian, Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, he/she is entitled to the following general rights: • The right to stay in their school (school of origin), even if they move out of the school district. Students can remain in their school until the end of the school year even if they find permanent housing. • The rights to immediately enroll, attend classes, and fully participate in neighborhood school in the area where they are living, without proof of residency, immunization records, or other medical records, school records, or other documents.  • The right to access certain school services including free school meals, services for English language learners, special education, Title I services, vocational/technical education, gifted and talented services, transportation to school or origin, and before and after-school care, as needed. • The right to the same opportunity to meet the same high academic standards as all students. The parent/guardian of a homeless child shall be provided contact information for the District’s homeless liaison and the state coordinator for education of homeless children and youths.

17. Cypress-Fairbanks Independent School District • Acknowledgment of Notification of Rights Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. By signing below, you verify that you have received a copy of your child’s rights under the McKinney-Vento Homeless Education Assistance Act. Student’s Name: __________________________________ Date of Birth:___________________ Campus Name:____________________________________ Grade:_________________________ Are you the child’s parent or legal guardian? ______Yes ______No If you marked no, what is your relationship to the student? (Relative – aunt, etc, friend, etc.)  ____________________________________________________________________________  _______________________________________ _________________________ SIGNATURE DATE:

18. Cypress-Fairbanks Independent School District • Acknowledgment of School Supplies Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide school supplies (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator. By signing below, you hereby acknowledge receipt of a pre-packaged box containing school supplies that are provided to your child, _______________________________, for 2010-2011 school year at ____________________________ School. Note that this package does not contain everything your child will need for the 2010-2011 school year. Please see your school for a listing of supplies not included in the package provided, as it will be your responsibility to supply the remaining items. Signed this ____ day of ____________, 20___. _____________________________ SIGNATURE Sincerely, David Schrandt, Homeless Liaison

19. Cypress-Fairbanks Independent School District • Acknowledgment of P.E. Uniform Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide your child with a P.E. Uniform (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator. By signing below, you hereby acknowledge receipt of a P.E. Uniform that has been provided to your child, __________________________. Your child is currently enrolled in P.E. in ________ period with _____________________ as his/her teacher and at ___________________________ School for 2010-2011 school year. Signed this ____ day of ____________, 20___. _____________________________ SIGNATURE Sincerely, David Schrandt, Homeless Liaison

20. Cypress-Fairbanks Independent School District • Tools used for Data and Processing • Mileage Chart for CFISD • Mileage Expense Request • Time Sheets • EASE Counselor Handbook

21. Cypress-Fairbanks Independent School District • Mileage Chart for CFISD (See Attachment)

22. Cypress-Fairbanks Independent School District • Mileage Expense Request

23. Cypress-Fairbanks Independent School District • Time Sheet (snapshot) Name of Employee ___________________Employee ID #__________ Budget Code:_____________________________ I certify that the foregoing is a true statement of the hours worked by me during the weeks shown: APPROVED: ___________________________________________ ________________________________________________________ Dave Schrandt, Homeless Liaison Date Employee Signature Date S/F=School/Facility

24. Cypress-Fairbanks Independent School District • EASE Counselor Handbook • Philosophy, Vision & Mission Statement  of Cypress-Fairbanks ISD • Qualifications of Homeless • District Policy and Guidelines Governing Homeless Students • Flow Chart for Homeless Program • EASE Counselors by Campus • EASE Counselor and Registrar Role • Different Roles that Assist EASE Counselors • Homeless Liaison, Homeless Grant Administrator, Data Entry Clerk, Social Worker, Itinerant Counselors, Youth Service Specialist by Campus  • Needs Assessment Form Instructions / Example • Required Letters For EASE Counselors • Notification of Rights, Notification of Rights (Spanish), Acknowledgment of Notification of Rights, Acknowledgment of Notification of Rights (Spanish), Acknowledgment of School Supplies, Acknowledgment of School Supplies (Spanish), Acknowledgment of PE Uniform, Acknowledgment of PE Uniform, Student Residency Questionnaire, Student Residency Questionnaire (Spanish)

25. Cypress-Fairbanks Independent School District • Reports from Information Services • Report Cards • Attendance • Attendance Letters • Summer School Grades • TAKS • Mission of Yahweh Students (Shelter)

26. Cypress-Fairbanks Independent School District • Report Cards

27. Cypress-Fairbanks Independent School District • Attendance

28. Cypress-Fairbanks Independent School District • Attendance Letters

29. Cypress-Fairbanks Independent School District • Summer School Grades

30. Cypress-Fairbanks Independent School District • TAKS

31. Cypress-Fairbanks Independent School District • Mission of Yahweh

32. Cypress-Fairbanks Independent School District • Time & Effort Logs • CFISD has four different Time and Effort Logs: • Data Entry • Extra Duty Pay • Itinerant Counselor • Mission of Yahweh Tutors

33. Cypress-Fairbanks Independent School District • Data Entry Time and Effort Log

34. Cypress-Fairbanks Independent School District • Itinerant Counselor Time and Effort Log TIME AND EFFORT LOG TEXSHEP Name: Total 0.00 Follow-Up Codes C Counseling Session G Group M Meeting P Parent Session R Referral (document type of service) (attach Homeless Needs Assessment form for referrals)

35. Cypress-Fairbanks Independent School District • Needs Assessment Forms • EASE Counselors are responsible for maintaining the services given and rendered to their identified homeless students. The Needs Assessment Form is an essential process in the Homeless Liaison’s Office. • The Needs Assessment Form is to be completed and submitted electronically on the first of each month and no later than five school days after the first. Every EASE Counselor has been provided with an EXCEL workbook that contains the required format for the Needs Assessment Form.

36. Cypress-Fairbanks Independent School District • Needs Assessment Forms (snapshot)

37. Cypress-Fairbanks Independent School District • Transportation

38. Cypress-Fairbanks Independent School District • Data Report Spreadsheets (See Attachments)

39. Dave Schrandt, Homeless Liaison (281) 517-6006,david.schrandt@cfisd.net Bobbie Jones, Data Entry Clerk (281) 955-4995, bobbie.jones@cfisd.net Cy-Fair Annex – 22602 Northwest Freeway, Cypress, TX, 77429 Instructional Support Center – 10494 Jones Road, Houston, TX, 77065 • David Garcia, Grant Administrator (281) 897-3879, david.garcia@cfisd.net • Jennifer Wilson, Data Entry Clerk (281) 517-2117,jennifer.wilson@cfisd.net Homeless Staff Itinerant Counselors: Carol Arnold, Gwyn Wiley, Marlene Weppler, Cathy Green (281) 955-4995 Social Worker: Shelli Smith (281) 955-4995