PUBLIC SECTOR REFORM UPDATE

1. PUBLIC SECTOR REFORM UPDATE Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

2. PUBLIC SECTOR REFORM PROGRAMME Overall Objective: • An efficient, accountable, and professional public service for improved service delivery Specific Objectives • GoSL Ownership of reforms • Co-ordination, Collaboration, Harmonisation, Standardisation • Attract, motivate, and retain skilled labour • clarify roles of stakeholders, re-define institutions and ensure alignment with national development goals • Ensure that public servants focus on tasks (through performance contracting & appraisals) • Ensure efficient use of resources • Ensure that the Public and Civil Service is customer-focused Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

3. SUMMARY OF ACTIVITIES 8 Key Areas of focus : • PSR Coordination and Management • Strategic Alignment of MDAs • Recruitment and Selection • Public Financial Management • Pay Reform • Capacity Building • Performance Management • Records Management Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

4. Why the need for a Public Sector Reform Framework? • Lack of co-ordination in reform initiatives (both GoSL and Development Partners) • Supply/Donor-driven reform initiatives due to a lack of overall reform Framework and GoSL ownership / leadership • Low public sector productivity • Lack of capacity in the public service • Uncompetitive rewards, no effective performance management Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

5. Key Benefits of the Programme • GoSL Ownership and Leadership – PSR owned, implemented and managed by the government in an holistic manner • Effective Collaboration and Partnership - A focal point at which all Development Partners can respond with respect to the co-ordination, funding and management of Public Sector reforms. • Harmonisation, standardisation and a more systematic approach to addressing the problems across the public service • Development and entrenchment of structures, systems and processes within the Civil and Public Service which respond to the vision and the aspirations of the people of Sierra Leone Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

6. 1.0. PSR Co-ordination and Management Overall Objective: • Strengthen co-ordination and collaboration in PSR Management • Ensure joined-up, participatory development planning and implementation Elements: • Leadership Team on Pay Reform - Established by HE The President to provide Strategic Leadership on Public Sector Reform • Chaired by the Minister of Finance and Economic Development • Membership includes: Secretary to President; Chief of Staff; Secretary to Cabinet and Head of Civil Service; Chairman PSC; DG HRMO; Director of PSRU Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

7. 1.1 PSR Co-ordination and Management Elements: Steering Committee on Public Sector Reform (SCPSR) • Chaired by the Secretary to President • Membership - heads of reform, regulatory and policy institutions and Civil Society (Anti-Corruption Commission, Auditor General Office, MOFED (FS and AGD), ENCISS etc…) Steering Committee Civil Service (SCCSR) • Chaired by the Secretary to Cabinet (Head of the Civil Service) • Membership includes regulatory and policy institutions and Implementing Agencies • DG and Directors ,HRMO • Permanent Secretaries of key MDAs • MOFED Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

8. 1.2 PSR Co-ordination and Management Partners in Development • World Bank - Pay and Performance Project ($17M) • Impg. Agencies–PSC, ACC, HRMO, Office of the Chief Justice, PSRU • EU - Civil Service Reform Programme (Euro 10.5M) • Impg.Agencies–PSC, ACC, HRMO, Office of the Chief Justice, PSRU • UNDP - Sustained support for capacity development in the Civil Service, Local Government and Justice Sector • IBSA fund for Capacity Building • JICA - Sustained support for capacity development in the civil service • Commonwealth Secretariat - Political & Administrative Forums; Training; rehabilitation of Civil Service Training College; Business Plan for the establishment of a Public sector Academy (land allocated at Kent) • DFID – a huge boost to PSR since 2002, now more focused on Health sector Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

9. Overall Objective: • Create institutions capable of supporting and facilitating sustained improvements in the delivery systems • Ensure role clarity for the purposes of efficiency and accountability Activities: • Introduction of the new Civil Service Regulations & Rules • Updated Civil Service Code of Conduct • Management and Functional Reviews conducted for all MDAs to ensure that– • structures and functions are aligned and roles clarified to enhance productivity. • MDAs have the right management structures (e.g. HR, Procurement, Internal Audit functions) • MDAs have the right mix of skills • MDAs have the optimal systems and processes 2.0. Strategic Alignment of Ministries Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

10. 3.0. Recruitment and Selection Goal: to ensure availability of optimal staffing levels across MDAs Elements • a revitalised, restructured PSC • Institution of merit-based recruitment and selection • Over 800 Middle and Senior level personnel recruited across MDAs recently Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

11. 4.0 PUBLIC FINANCIAL MANAGEMENT REFORM • Central Government and Local Councils PFM systems strengthened • GBAA reviewed • Establishment of Non-State Actors Secretariat • A Public Investment Plan developed for integration in the Budget process • Public Debt Management Acts passed in 2011 • More rigorous auditing system of both Central and Local governments public accounts • Updating of the environment for IFMIS (AGD) Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

12. 5.0. PAY REFORM Overall Objectives: To attract, motivate and retain qualified personnel in the Public Service Specific Objectives: • Provide competitive remuneration • Ensure value for money • Unify pay system by rectifying pay distortions, e.g., Civil Servants, Mainstreaming Contract Officers, Commissions and other Public Servants Key Activities • Multi-year Pay Reform Strategy approved by Cabinet in 2011 • Mainstreaming of essential LTAs into the Civil Service • Remuneration Survey conducted 2012 • Job Evaluation & Labour Market Survey for Civil Service to commence in October 2013 • Pay & Compensation body to be set up 2013 • Public Sector pay and grading structure to be developed Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

13. 6.0 Capacity Building Overall Goal: To have a lean, well trained and capable public service workforce Short Term Elements – Civil Service Training College • CSTC re-established after 30 years to offer professional public service courses and training • Over 800 Civil Servants trained in various disciplines since inception Long Term Element – Public Service academy • Business Plan developed and under consideration with input from Cab Sec/Head of civil Service, MOFED, AGD, PSC,HRMO, PSRU • Land allocated at Kent for construction of PSA Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

14. 7.0.PERFORMANCE MANAGEMENT Overall Goal • To ensure that public servants focus on their tasks (responsibility, productivity, accountability, planning and promotion) Elements Performance Appraisal • Modernized Appraisal System developed for annual assessment of performance • Individual Performance Appraisal System (IPAS) to be piloted in 12 priority MDAs Performance Contract • Ministerial contracts signed between HE The President and Ministers • Cascaded onto Permanent Secretaries and Technical Heads • Institutional Contracts for Local Councils, Tertiary and Parastatals Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

15. 8.0. RECORDS MANAGEMENT Goal: • To have an accurate, verifiable and secure data in the public service Elements: Civil Service Personnel Verification • Physical verification of all civil servants on the payroll • Master Personnel hard and electronic files created at HRMO • Removal of “Ghost” workers from Payroll Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

16. 8.1 TEACHERS RECORDS MANAGEMENT PROGRAMME Element: • Review of over 120,000 teacher files on government payroll • ED Forms for almost every teacher created • Creation of files – both hard and soft (electronic /pdf) files for 35,305 teachers on the Payroll • Physical Verification of Teachers capturing biometric data and copies of relevant documentation • Physical verification of ALL Government schools and school location in Sierra Leone • GPS data is on the web • Standards and guidelines for managing teachers’ records developed Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

17. For your consideration • Communication – how do we enhance communication within & between MDAs? • Communication – Internet connectivity for Public sector institutions • Interface with the Private sector • Reducing leakages / wastage in the public sector – can we achieve economies of scale in public procurement ? Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown

18. THANK YOU • Participants, Colleagues and Presenters • Team PSRU (Specialists & Analysts, Finance, Admin team) Public Sector Reform Unit Office of the President 8 Wesley Street, Freetown Website: publicsectorreform.gov.sl Email: info@publicsectorreform.gov.sl Public Sector Reform Unit, Office of the President, 8 Wesley Street, Freetown