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Time Management

Time Management. Designed for use in Distance Learning & Implementation EME 6409 University of West Florida. Barriers to Time Management. Interruptions Disorganization Procrastination. Interruptions. 6-9 minutes, 4-5 minute recovery – five interruptions shoots an hour

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Time Management

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  1. Time Management Designed for use in Distance Learning & Implementation EME 6409 University of West Florida

  2. Barriers to Time Management Interruptions Disorganization Procrastination

  3. Interruptions • 6-9 minutes, 4-5 minute recovery – five interruptions shoots an hour • You must reduce frequency and length of interruptions (turn phone calls into email) • E-mail noise on new mail is an interruption -> TURN IT OFF!!

  4. Disorganization Is not developing a system to manage your time & make your life easier Time management has been highly correlated with academic achievement Planning ahead helps you stay focused on the goal

  5. Time Journals Keep a record of time spent on certain tasks (Self-monitoring) It’s amazing what you learn! Monitor yourself in 15 – 30 minute increments for between 3 days and a week. Update every ½ hour: not at end of day

  6. Using Time Journal Data (Self Monitoring) • What am I doing that doesn’t really need to be done? • What am I doing that could be done by someone else? • What am I doing that could be done more efficiently? • What do I do that wastes others’ time?

  7. Procrastination "Do or do not. There is no try." ~ Master Yoda *The most common motivational problem Why do we procrastinate? Feeling overwhelmed Insufficient prioritizing of the task Fear of evaluation Thinking “There’s plenty of time” Not sure how to complete task Burnout

  8. Overcoming Procrastination Set realistic goals Plan & schedule Set self-deadlines prior to actual due date Remove distractions (& interruptions) Reward yourself Document what distracts you. Identify it & write it down Realize it’s a process!

  9. Continuous Cycle • Set Goal (Write from 9-11 am on Mon, Tues, & Wed. • Beliefs (Identify & challenge your beliefs (i.e. “it’s too hard” & “I’ll never finish in time” • Identify Patterns (what behaviors are getting in your way?) • Action (Aim to work at the times you’ve specified) • Costs of those patterns or Behaviors (I’m overwhelmed, I’m not getting anything accomplished)

  10. Using our Technology • Laptop computer (and docking station) • You can scavenge time & work anywhere • onemachine in your life is the right number • WWW; only do things once (post them) • Google • PDA/I-phone/Android/Tablet (technology synchs calendars, email, education, contacts, etc…)

  11. General Advice • Kill your television (how badly do you want your degree?) • Turn money into time – especially important for people with family commitments • Eat and sleep and exercise. Above all else!

  12. Action Items • Get a Day-Timer/PDA/Calendar (if you don’t already have one) & get in sync • Start keeping your TODO list ordered by priorities (not due dates) • Do a time journal, or at least record number of hours of television/week • Make a note in your Day-Timer to review this in 30 days. At that time, ask yourself “What behaviors have I changed?”

  13. References Kearns, H., Gardiner, M., & Marshall, K. (2008). Innovation in PhD completion: The hardy shall succeed (an be happy!). Higher Education Research & Development, 27(1), 77-89. Kershner, I. (Producer), & Lucas, G. (Director), (1980). Star wars: episode V: The empire strikes back [Motion picture]. United States: 20th Century Fox. Queen’s University (2012). Managing your time at graduate school. Queen’s University: Ontario, Canada. Retrieved from http://www.queensu.ca/learningstrategies/grad/tm /module.html Pausch, R. (2007). Time Management. Carnegie Mellon University. Retrieved from http://randypausch.com SlashGear (2006-2012). Android image. Retrieved from http://www.slashgear.com

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