1 / 4

TG’11 Planning

TG’11 Planning. Richard Moore & John Towns TG Quarterly 31 Aug 2010. Plans for TG’11 in the context of XD transition. Assumption that TG’11 will be the coming-out party for new XD award or something new/different Richard and John will be co-chairs

yannis
Télécharger la présentation

TG’11 Planning

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TG’11 Planning Richard Moore & John Towns TG Quarterly 31 Aug 2010

  2. Plans for TG’11 in the context of XD transition • Assumption that TG’11 will be the coming-out party for new XD award or something new/different • Richard and John will be co-chairs • Agreement that TG team plans the conference jointly, and whichever XD team wins will take the lead when announced • Block out plenary talks/track sessions that will be the purview of the XD winner – to be determined after the award announced • NSF has agreed to commit funds so NCSA (TBD) can enter into hotel contract (contingent funding?); have hotel invoice the XD winner? • Action item for Heinzel/Moore/Towns to submit a transition supplement request • Plan is that we should know XD winner by the time we need to designate a banker for registration fees, sponsorships and payments

  3. Time/Place • Will not co-schedule TG’11 w/ other conferences (e.g. HPCMP, SciDAC) • Considering two potential dates: • NO: June 20-23 – HPCMP (Portland, OR) • June 27-30 [ note – Intl Society for Technology in Education is June 26-29 (Philadelphia ) ] • NO: July 3-7 – holiday week and ICLS July 4-11 (Hong Kong) • NO: July 10-14 – SciDAC (Denver) • July 18-21 • Locations: want site that is XD-neutral, reasonable airline access, cost-effective … reasonable weather in summer, etc. • Denver • Salt Lake City • St Louis • Pending this TG QM discussion, plan to send an RFP to CVBs for those 3 cities for the two potential dates • Will then evaluate facilities and costs for available venues

  4. Schedule • (This meeting) • Decide on potential sites/dates • Discuss branding: TG’11, TG/XD’11, XD’11 (rough consensus that it’s TG/XD’11 or TG’11) • (Sep 3) Send RFP to CVBs for potential sites/dates (10/4 due date) • (Sep 10) Send out note TG-wide asking for conference committee volunteers • (Sep) Matt/Richard/John submit request for transition supplement • Also cover TRAC transition meetings, anything else? (Separate agenda item) • (Sep) Request for volunteers for program committee • (End Oct) Finalize hotel/venue and sign contract with hotel • Room guarantees are tricky • (Oct/Nov) Once city selected, find volunteers to serve as conference planners/”banker” (NCSA/SDSC?)/technical advisors • (Nov 1) Stand up web site and announce the date/location • (Nov) Create TG’11 poster and call for participation handout to be distributed at SC’11

More Related