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E-PROCUREMENT IN SERBIA

E-PROCUREMENT IN SERBIA. Danijela Bokan Public Procurement Office Assistant Director. LEGISLATIVE FRAMEWORK. Public Procurement System was set up in Serbia by adoption of Public Procurement Law (PPL) in the year 2002. Significant amendments of the PPL happened in 2004.

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E-PROCUREMENT IN SERBIA

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  1. E-PROCUREMENT IN SERBIA Danijela Bokan Public Procurement Office Assistant Director

  2. LEGISLATIVEFRAMEWORK Public Procurement System was set up in Serbia byadoption of Public Procurement Law (PPL)inthe year 2002. Significant amendments of the PPL happened in 2004. Existing PPL entered into forcein the beginning of the year 2009. Apart ofPPL there are a set of 10 bylawsthat define concrete segments of PP in more detailed way, including e-procurement

  3. PUBLIC PROCUREMENTOFFICE • Public Procurement Officewas established by the PPLadopted in 2002, asseparateorganizationwhich: • performexpert tasks in the field of public procurement • provideseconomic, efficient andtransparent use ofpublic resources for public procurement • promotescompetitionand equality of bidders in public procurement procedures www.ujn.gov.rs

  4. PUBLIC PROCUREMENTOFFICE • Essential tasks of the PPO are: • Participation in drafting the regulations • Providingconsultancy services to CA and bidders • Monitoring of public procurement procedures • Issuance of certificates to public procurement officers • Preparation of model decisions and other acts the procuring entity adopts in public procurement procedures • Publication and distribution of relevant expert literature • Collection of statistical and other data on public procurement • Formation and maintenance of the Public Procurement Portal • Cooperation with foreign institutions and experts in the field of public procurement

  5. GENERAL DATA ON PROCUREMENT MARKET IN SERBIA • It is estimated that there are approx.12.000 CA and approx. 80.000 bidders in Serbia • Official statistics for the year 2011: • Total number of concluded PP contracts:111.249 • Total value of concluded PP contracts:2,8billionEUR • PP on annual levelamounts approx.10% of Gross Domestic Product (GDP)

  6. E-PROCUREMENT • EXISTINGPPLENVISAGES: • Possibility of submission of bids electronically, if it was envisaged by CA in the tender documents • E-auction as instrument for competition among bidders • There is a specificRulebook (a bylaw) that regulates in details how to treat e-bids, as well as the way to conduct e-auctions • However, in practice, the mechanisms aren’t being used yet

  7. PUBLIC PROCUREMETN WEB-PORTAL One of the key noveltiesenvisaged by the PPLadopted in 2009. godine is introduction of Public Procurement Portal as uniqueinstrument for improving transparencyand information-access increasefor CAs, bidders and other stakeholders PPL defines that the PPOis in chargefor establishment and maintenance of PP Portal, which represents one of its keyactivities PPO’s Portal becomes operational in the beginning of 2008, but it became fully operational in 2009, by entering into force of the new PPL

  8. PUBLIC PROCUREMETN WEB-PORTAL PPLENVISAGES: Mandatory, free-of-charge publishing of large-valuePP advertisements, beyond 30.000 EUR,instead previous commercial publishing in a daily newspapers Mandatory publishingof decision of Republican Commission for Protection of Rights in PP Procedures Mandatory publishing of CAs’ quarterly reportson conducted PP procedures and concluded PP contracts Possibility for publishing of small-value procurement Possibility for publishing tender documents

  9. PUBLIC PROCUREMENT WEB-PORTAL All listed obligations and predicted possibilities for publishing are supported/operational on the Portal THE LATEST STATISTICS RELATET TO PORTAL Total number registrated CAs: 2.531 Total number of publishedadvertisements: 133.000 (50.000 contract notices) Total number of publisheddecisionsoftheRepublicanCommission: 2.300 Total number of publishedconcluded large-value PP contracts taken from CAs’quarterly reports: 160.000 Average number of published PPtendersdaily: 80 Average number of visits daily: 700 Totalsavings of public resourcesdue to free publishing: 20 million EUR

  10. Access to the Portal viaPPO web-site:www.ujn.gov.rs

  11. Direct access to the Portal:http://portal.ujn.gov.rs

  12. DEVELOPMENT OF E – PROCUREMENTIN SERBIA Development of e-procurementin Serbia is definedin twokey documents created withinthe EU – funded Twinning Project “Strengthening of the Serbian Public Procurement System’’: Preparatory work for introduction of e-procurement Strategy for development of public procurement in Serbia

  13. PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (januar, 2011.) • The Danish twinning partner has given the following recommendations: • Serbia has taken steps to ensurefurther development of eProcurement • The legal framework is in place to perform eTendering • There is a well-functioning eNotification platform, the PPO web portal • It could be necessary to build a tehnical link between the eNotification platform and eTendering platforms

  14. PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (January 2011) • The Danish twinning partner recommends the following: • To focus on introduction of simple eTendering tools • Priority should be to introduce eTendering pilot project • In a process of introduction of “real” eTendering to adopt a government-driven strategy, based on a pilot project scenario: • the further development of eTendering is driven by the central government • purchase a system that the entire public sector can use • initiate a pilot project • To follow the PEPPOL project (pan-European pilot-project on eProcurement in the public sector) and its results with the scope of joining in the PEPPOL development process

  15. STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA • Strategy was adopted on 9 September 2011 by the Government • The aim is to provideefficient, economical and transparent PP system, including alignment with existingEU legislation • It is necessary toimprove the legal frameworkfor electronic public procurement • Some of key weaknesses of the Serbian PP system: • insufficient transparency of small-value procurement • submission of bidselectronically through e-auction is not used in practice

  16. STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA – MEASURES FOR IMPROVEMENT • To broaden the role of PP Portalin direction of centralized support to electronic PP: • To introduceCPV • To enable publishing of noticesin procedures conducted by international organizations • To set up a unique registration system for bidders • To improve the searching systemby enabling to the bidders to be informed about the published notices automatically • To improve thecall center for giving services related to use of the Portal • To introducemandatory publishing of: small-value procurement, tenderdocuments, annual procurement plans of CA

  17. STRATEGY FORDEVELOPMENT OF PUBLIC PROCUREMENTIN SERBIA – MEASURES FOR IMPROVEMENT • Design a way of distribution of the documents to bidders , and enable networking of the institutions responsible for issuance of the documents • Implement a pilot projectin the field of e-tendering and e-purchasing, with chosen participants and for defined subjects of procurement • Joining of Serbia to the group of countries members of PEPPOL project that is being implemented within an EU program (ICT PSP) • Action planenvisages end of 2014. as deadline for implementation of proposed measures

  18. THANK YOU FOR YOUR ATTENTION! 18

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