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ORGANIZATIONAL OPERATIONS Session 4: Engaging Staff and Monitoring

ORGANIZATIONAL OPERATIONS Session 4: Engaging Staff and Monitoring. Engaging Staff and Monitoring. for GREENING. Learning Objectives. Understand the roles and responsibilities needed for GREENING Starting a “GREEN team” Explain options for staff engagement Describe several monitoring tools

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ORGANIZATIONAL OPERATIONS Session 4: Engaging Staff and Monitoring

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  1. ORGANIZATIONALOPERATIONSSession 4: Engaging Staff and Monitoring

  2. Engaging Staff and Monitoring for GREENING

  3. Learning Objectives Understand the roles and responsibilities needed for GREENING Starting a “GREEN team” Explain options for staff engagement Describe several monitoring tools More?

  4. GREENING is everyone’s business… …but someone needs to be in charge 3

  5. GREENING is everyone’s business… …the Facilities Manager is one good choice 4

  6. Example Job Description • The Facilities Manager of WWF, manages all building operations at the environmental organization’s U.S. headquarters building in Washington, D.C. In addition to providing financial and leadership support to WWF’s executive team, the manager oversees the institution of successful recycling programs, the purchase of sustainable office supplies and 100 percent renewable energy offsets for building, among other projects. 5

  7. The manager’s GREENING tasks include… Services Products Property improvements Measuring and monitoring Recommending actions 6

  8. Those ACTIONS will… REDUCE costs INCREASE revenues REDUCE energy consumption IMPROVE efficiencies 7

  9. What about writing S.M.A.R.T. indicators into job descriptions? Specific Measurable Attainable Relevant Time-bound And are there other options? 8

  10. You might start with… Memos Posters Meetings Training …or a Green Team 9

  11. WWF Guide to Recycling

  12. WWF Green Team …with thanks to Hermione Phillips, LEED AP

  13. Dream Green Team Green Team is the “voice of green” for WWF headquarters office and all are volunteers

  14. How do we get started? Do your homework! Determine the intent Engage decision makers of your organization

  15. You can talk to… Property Manager Office Manager IT Purchasing Department supervisor Everyone… talk to your colleagues!

  16. Communication thoughts Be open & welcome change! Email Distribution Electronic Boards “Pandapedia” Weekly Announcements – Green Tips Intranet

  17. Are there other GREEN TEAMapproaches?? 16

  18. MONITORING is… A continuous and systematic process of recording, collecting, measuring, analyzing and communicating information for a variety of purposes. 17

  19. Think about the GOALS you developed… How might you monitor progress for those goals? 18

  20. Spreadsheet templates are useful tools for data collection and monitoring… • BUILDING ENERGY • OFFICE EQUIPMENT • OFFICE SUPPLIES • TRANSPORTATION • WATER • Others… 19

  21. Here is a simple table that could be used for monitoring electric consumption… 20

  22. Here’s one for cleaning supplies… 21

  23. The data collected on MONITORING tables can then be put into REPORTING tables… 22

  24. Here is a simple table that could be used for displaying achievements… 23

  25. You might also demonstrate reduction of impacts… 24

  26. Team exercise (30 minutes) FIRST, select FIVE of your goals from 10.3.2, write on 10.4.1 NEXT, prepare monitoring tables for three categories THEN, prepare reporting tables for each NEXT, select the best tracking and reporting table FINALLY, write those two tables on your flip chart Continue to consider either URBAN or RURAL environment

  27. Plenary Debriefing IDENTIFY your team as RURAL or URBAN NAME your five goals EXPLAIN your monitoring table for one goal EXPLAIN your reporting table Be concise and brief

  28. Some thoughts about MONITORING… …there will be trial and error in setting targets …you may need to make adjustments 27

  29. WWF monitors the environmental impact of the paper used for its Annual Report… Trees saved Greenhouse gases prevented Waterborne waste not created Energy not consumed Solid waste not generated Miles not driven …an idea that may be of interest in our last session

  30. Questions or comments onMONITORING? 29

  31. In Summary MONITORING is a continuous and systematic process of recording, collecting, measuring, analyzing and communicating information for a variety of purposes. Engaging staff will involve communication actions and may include rewards or added job responsibilities. A GREEN TEAM is one comprehensive approach for staff engagement. Data from monitoring needs to be put in understandable reporting formats.

  32. Questions or Comments?

  33. BREAK!

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