1 / 15

The Membership System

The Membership System. April 2010 – membership system review. System not meeting requirements of members Risk in technology used and concerns: lifespan and capability Current system not fit for purpose. Consultation. One-to-one telephone conversations Section Leaders Group Scout Leaders

zlata
Télécharger la présentation

The Membership System

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. The Membership System

  2. April 2010 – membership system review • System not meeting requirements of members • Risk in technologyused and concerns:lifespan andcapability • Current systemnot fit forpurpose

  3. Consultation One-to-one telephone conversations • Section Leaders • Group Scout Leaders • Executive members Two surveys (3,000 and 1,000 responses)

  4. Buying the new system • Leaders and Executive involved in specification • Thorough procurement procedure • Solution based on proven standard package using standard technology • Contractor chosen with a great track record • Software for charities and membership organisations • Over 1,000 customer organisations • Over 1,200 staff

  5. What we are getting... • A robust, reliable and adaptable system provided by a very experienced supplier. As previously: • View and edit your own information (including other areas such as social media details). • Ability to add and update role information, training records, permit records, service history and awards. • Submit and track scouting processes online.

  6. What we are getting... New functionality: • Better and easier searching functions – multiple selection criteria. • Reports based on searches: output to • Local printer • PDF document • CSV document for spreadsheets • Possibly to send txt messages. • Send emails to multiple recipients.

  7. What we are getting... New functionality: adult • Nominate awards online. • Record additional information (e.g. emergency contact, line manager). • View Group/District/County information according to role and switch views easily.

  8. What we are getting... New functionality: adult • Easier recording of adult training • Print a Personal Learning Plan • Record the name of a Training Adviser against a Personal Learning Plan • More flexibility in the recording of role titles to better reflect what titles people are given locally

  9. What we are getting... New functionality: adult • Ability to opt in to communications based on interest, rather than role. • Ability to manage joining enquiries if desired. • Better recording of ongoing learning. • Manage the process for assessment of and granting of permits online.

  10. What we are getting... New functionality: young person • More information about youth members (e.g. hobbies, emergency contact, email and social media – age appropriate). • Record badge progress. • QSA recorded and approved online. • Events, camps, evening meetings planned online and linked to badge requirements.

  11. What we are getting... New functionality: young person • Young Leader training (which missions etc, what was done, when it was done). • Completion of elements of a badge, or the whole badge. • Completion date and presentation date (use to plan presentation events or check what badges to order). • Link to activities (e.g. camps) and be prompted when next badge gained.

  12. Outline timetable... 2014 2015 *Census in 2015 can be simply a click of a mouse.

  13. What to do in the meantime... • Data cleaning of the current data in the system (e.g. correct appointments, length of service, addresses, email contact, awards, training, remove people no longer active). • Make a plan and set-up the local structure that you need. • Inform people about the new system and the plan to move to it. • Organise training to start from February 2014.

  14. Data Cleaning • End any roles that have in reality closed but are still open on the National Membership Database (NMD). • Ensure all current individuals are recorded • Ensure individuals have their correct role recorded. • Look at all those with a Pre-provisional role • Look at those with a Provisional role. • Review dates are an issue that affects the whole County • Contact details

More Related