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7 BEST PRACTICES FOR HOSTING VIRTUAL EVENTS

Virtual events online are here to engage and bring people together from across borders onto one space. Hosting them demands smart technology & experts in your hand else you must know whom to approach. The best online event platform can equip you with all the technology and the right information you will ever need to make your virtual event a grand success.<br>

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7 BEST PRACTICES FOR HOSTING VIRTUAL EVENTS

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  1. 7 BEST PRACTICES FOR HOSTING VIRTUAL EVENTS www.hexafair.com

  2. Virtual events online are here to engage and bring people together from across borders onto one space. Hosting them demands smart technology & experts in your hand else you must know whom to approach. The best online event platform can equip you with all the technology and the right information you will ever need to make your virtual event a grand success. www.hexafair.com

  3. GETTING THE NUMBERS RIGHT • In virtual events, getting the attendee list is important. Limiting your virtual audiences gives them enough time and space to interact with each other. Inviting your present clients, dropped ones, industry leaders and other hot prospects will make your event engaging and interesting. www.hexafair.com

  4. IN RIGHT TIMEFRAMES • Scheduling the right timeframes is extremely important for virtual events. Ensuring virtual events scheduled between 60 to 90 minutes will create a comfortable space for people to engage and converse in peace. If you want your event to be a big success, you must allow people with time to share their personal stories, ask questions as they would do in physical events. www.hexafair.com

  5. PLAN YOUR LOGISTICS • Logistics is a frame that must be planned before any virtual event. With the growing demand for virtual events online, there is a strong need to educate the audiences on diverse technology types and the ins and outs of virtual events online. www.hexafair.com

  6. MEMBER INTRODUCTION • Your audiences may be new participants who are unaware of each other. Sending an introductory mail will help them get acquainted or reacquainted. • Send personalized mails with, • Names and one-line descriptions of every person. • Links to attendee social profiles. • A reminder of the event agenda & start time. • A mail like this creates interest in your audiences and makes them fix their slot before the big event. www.hexafair.com

  7. GREETING AT THE ACCESS • Just like you would receive a guest you have invited in a physical event. Similarly, you will be greeting your guests at the virtual entryway. Early sessions help you to welcome your attendees with respect and also guide them about the event. Take the first few minutes to present yourself in both professional and personal aspects. Invite your attendees for next introductions to keep the ball rolling. www.hexafair.com

  8. BUILDING VIRTUAL COMMUNICATION • Frame a specific question to ask your attendees after the introduction. You can ask questions like: • How differently and fruitfully are you using your time now? • How have you adapted to working remotely? • What changes do you love about your job now, and why? • What positive have you noticed in the last few months? • And, make sure that everyone gets a fair chance to share their opinion. www.hexafair.com

  9. Often people tend to get fatigued after 90 minutes of virtual networking. So, it is essential to run and wrap up the events in specific time frames. Online event platforms can add immense value and benefits if you know how to utilize them. And if you are new to the virtual realm, then hiring the best virtual event planner will do the job. Virtual events platforms today are helping people connect, engage and share knowledge in numerous ways. • Start your virtual events journey with HexaFair. Talk to our experts today and get the best quote for your business. Call us for more details : +91 75500 97831 www.hexafair.com

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