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TREND PROGRAM PROCEDURE CCC

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Trend Program

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TREND PROGRAM PROCEDURE CCC

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  1. TREND PROGRAM PROCEDURE Sidra Medical And Research Centre (SMRC) Contract No. BP#9: 1861B EDUCATION CITY –QATAR

  2. PURPOSE • The major aims and objectives of the Trend Program are to: • Identify, evaluate and make decisions on changes to the Project Scope, including cost, schedule, quality and services. • Forecast the overall direction of project cost. Trend is any variance from the current scope or approved project schedule that may result in a change of project timing. If there are Scope Changes, they shall be routed to the Scope Change procedure. Where trends are NOT identified as scope changes, they will be evaluated for their impacts on cost and schedule.

  3. TREND PROCESS FLOW CHART Identify Trend Complete the Initial Part of Trend Notification Form Update the Trend Register and review Trend Notification Form Provide Technical Input and documentation Estimate the Impact Complete the Trend Notification form and submit for review Review Trend Notification Form Attend the monthly trend meeting Is the Trend a potential Scope Change? Receive Monthly Trend Report Approve Trend Follow Scope Change Process Initiate Trend Cancellation

  4. TREND PROGRAM PROCESS • INITIATION: • Process begins by the Completion of the initial part of the Trend Notification form and emailing it to the Cost Control Manager. • Planning Manager must initiate the Trend Process in case changes are in Project Schedule. • TREND NOTICE: • Cost Control Manager will: • Liaise with the Planning Manager. • Liaise with the Responsible Champion/Engineer. • Coordinate between, Champion, Engineering, Planning and Contract Department to assess the forecast cost and schedule impact for each Trend. • Arrange Trend review meetings. The only way in which an approved Trend will be removed from the Trend Register and Cost System is if the Trend is considered to be a scope change and is approved through the Scope Change Procedure. In this event, the Trend will be cancelled in the Trend Register and removed from Cost System as its impact will be carried within the appropriate scope change.

  5. TREND PREPARATION WORKINSTRUCTION Trends are defined as unapproved changes to the forecast cost for awarded and un-awarded work and significant variance to the project schedule. These are typically areas where the scope (i.e. quantity changes) and cost are known to have changed. Trends can include additional works to the project which may lead to the Scope Change. Preparing the Trend Notification Form Completing the Trend Register Identifying the Trend Numbering the Trend • Trend Summary • Trend Details • Schedule Impact • Trend Information • Scope Change • Forecast Cost

  6. TREND PREPARATION WORKINSTRUCTION Forecasting Trends Work must not commence until the Trend has been approved by the required parties, including the Project Director / Deputy Project Director where required, and a contract, Variation, Purchase Order or Work Package Instruction is in place. • Post Trend Approval Once approved, a Trend will remain in the un-awarded forecast until the work is awarded to a contractor, at which stage it will be replaced by a V.O. Via the Trend review meetings Project Management may choose not to proceed with the Trend/V.O. In these cases the Trend will be marked as cancelled on the Trend Register.

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