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Fiscal Officer Meeting

Fiscal Officer Meeting. Thursday, May 29,2008. Your thoughts on a summer meeting. System folks Controller’s Office Budget E-procurement Hold in MSC? Invite your boss? Full day? Half day?. PeopleSoft 9.0 Upgrade.

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Fiscal Officer Meeting

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  1. Fiscal Officer Meeting Thursday, May 29,2008

  2. Your thoughts on a summer meeting • System folks • Controller’s Office • Budget • E-procurement • Hold in MSC? • Invite your boss? • Full day? Half day?

  3. PeopleSoft 9.0 Upgrade • Actual upgrade from 8.8 to 9.0 tentatively scheduled during Thanksgiving break • May request assistance with testing prior to upgrade • To determine training needs • Delete old queries no longer used

  4. Unrelated Business Income • Income generated from UM activities conducted on a regular basis that are not related to exempt mission • John Creamer (ext. 5088) assisting • Survey to be sent to divisions • Complete by July 11, 2008

  5. Certification • Required of ALL fiscal officers on list • Dennis Miller recently sent email • Hope to reduce formal certification to once a year • Complete current certification by June 30 • Accounting will mail some reports monthly for required monthly review • Direct questions to E Cornford or R Vogan

  6. TRIP • Contract with Infor terminated due to several unresolved issues • Implementation team recently visited FSU to view PeopleSoft Travel and Expense module

  7. Year-end • Closing Schedule • Review for key dates • June 20 – Last day to enter and approve FY08 Requisitions • June 24 – Last day to receive on FY08 PO (less than $1,000 paid without receiving) • June 27 – Last day to enter FY08 non-PO vouchers and FY08 AR/BI invoices • July 16 – Last date to enter FY08 web JE (between 7/1 and 7/16, change date to 6/30/08)

  8. Year-end • FY08 (Old Year) Expense Accruals • 1st accrual at DeptID level on July 10 for vouchers entered between July 1 and July 9 • 2nd accrual at Fund level on August 13 for vouchers entered between July 10 and Aug 8 • Above two accruals rely on entering invoice dates before July 1, as appropriate • 3rd accrual in August for higher $ vouchers entered in FY09 with FY09 invoice dates

  9. Year-end • Prepaid Expenses • FY09 (New Year) expenses paid in FY08 (e.g., conference registration fees) • If expense can wait, enter voucher in FY09. Otherwise, Accounting will prepare JE to transfer expense to FY09 if > $5,000 or at department’s request.

  10. Budget Update • Change in staff benefit flat rate • Non-mandatory transfers • Quarterly Variance Report

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