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AQIS – Cargo Industry Forum

AQIS – Cargo Industry Forum. July / August 2007. Introduction. Presenters Hart Krtschil – Chair of the AICCC Tim Chapman – National Manager Cargo Management and Shipping Robert Langlands – National Manager Import Clearance Hendrik Immonen – National Business Manager Import Clearance.

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AQIS – Cargo Industry Forum

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  1. AQIS – Cargo Industry Forum July / August 2007

  2. Introduction Presenters Hart Krtschil – Chair of the AICCC Tim Chapman – National Manager Cargo Management and Shipping Robert Langlands – National Manager Import Clearance Hendrik Immonen – National Business Manager Import Clearance AQIS - Cargo Industry Forum 2007

  3. 2. Agenda Overview • ICON Redevelopment • Entry Management Plan • Import Clearance Effectiveness (ICE) • Quarantine Approved Premises (QAPs) • Offshore / Onshore Fumigation • Imported Food • Quarantine PR strategy • Centenary of Quarantine • Regional / Industry Issues • Questions AQIS - Cargo Industry Forum 2007

  4. 3. ICON Redevelopment • Import CONditions Database • Information on • Import conditions • Documentary requirements • Treatments • Non-commodity concerns AQIS - Cargo Industry Forum 2007

  5. 3. ICON Redevelopment • Problems identified with current ICON • Difficult to locate applicable conditions • Information is too complex • Missing conditions • No notification of changes • ICON replacement strategy • Redevelopment of system • Re-write content AQIS - Cargo Industry Forum 2007

  6. 3. ICON Redevelopment • Objectives • Structured • Clear • Complete • Accessible • Relevant • Contextual • Justified • Self Service Reliable Information AQIS - Cargo Industry Forum 2007

  7. Benefits Reliable information Predictable AQIS intervention Supports service delivery Informed Biosecurity compliance Longer term outcomes Basis of future Quarantine systems International standard Consistency Transparency Predictability Informed Compliance 3. ICON Redevelopment AQIS - Cargo Industry Forum 2007

  8. 3. ICON Redevelopment • Demonstration • Decision-support concept • Screen shots from prototype • The example • Antique timber furniture • From New Zealand • Treated offshore AQIS - Cargo Industry Forum 2007

  9. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  10. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  11. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  12. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  13. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  14. 3. ICON Redevelopment Full page images can be used. Text can be added but it must be clear and legible from a distance. AQIS - Cargo Industry Forum 2007

  15. 3. ICON Redevelopment • Conclusion: • Client feedback – problems with current ICON • AQIS is building a new ICON • Tender will go out this year • System available 2010 • Need input from users to design the system • Seek your input through the AICCC. AQIS - Cargo Industry Forum 2007

  16. 4. Entry Management Plan • Background • Identified priorities • Refinement / simplification of documentary requirements • Alternative electronic document processing arrangements • Expand Automatic Entry Processing (AEP) system • Management of un-finalised or open AIMS entries AQIS - Cargo Industry Forum 2007

  17. 4. Entry Management Plan Total Number of Entries Created by Regions in 2006-2007 AQIS - Cargo Industry Forum 2007

  18. 4. Entry Management Plan Outcome for Entries Created by Regions in 2006-2007 AQIS - Cargo Industry Forum 2007

  19. 4. Entry Management Plan • Key Elements • Document Assessment Project • Electronic lodgement – Zetafax replacement • Automatic Entry Processing (AEP) for Commodities • National Coordination Centre (NCC) AQIS - Cargo Industry Forum 2007

  20. Other key projects AIMS Revenue Trial MOJO ICON Redevelopment Training of Entry Processing Staff Entry Management Standard Operating Procedures AIMS redevelopment Verification Project Imported Food Review E-cert Import Clearance Effectiveness (ICE) 4. Entry Management Plan AQIS - Cargo Industry Forum 2007

  21. 4. Entry Management Plan • Document Assessment Project • Key Outcomes • Greater flexibility in lodgment of documents • Electronic lodgment • Improved service delivery • Clearly defined information and supporting document requirements • Define information requirements by commodity AQIS - Cargo Industry Forum 2007

  22. 4. Entry Management Plan • Electronic document processing arrangements • Alternatives to Zetafax • AQIS in discussions with IT providers to identify likely replacements • Email alternative • Assess impact on AQIS systems • Trials upcoming • Zetafax option would be retained AQIS - Cargo Industry Forum 2007

  23. 4. Entry Management Plan • Automatic Entry Processing (AEP) for Commodities • Assess documentation, report quarantine concerns • Advantages • Avoid need to visit AQIS front counter • Out of hours processing • Cost • AQIS able to divert resources to higher risk activities AQIS - Cargo Industry Forum 2007

  24. 4. Entry Management Plan • Automatic Entry Processing (AEP) for Commodities • Range of commodities • Requirements • Training AQIS - Cargo Industry Forum 2007

  25. 4. Entry Management Plan AEP for Commodities, entries processed per month January – June 2007 AQIS - Cargo Industry Forum 2007

  26. 4. Entry Management Plan AEP for Commodities Entries for January-June 2007 AQIS - Cargo Industry Forum 2007

  27. 4. Entry Management Plan • National Coordination Centre (NCC) • Consolidate entry management functions • Stage 1 • Un-finalised AIMS entries • Stage 2 • Finalisation of treatment directions for approved providers • Processing and follow up for imported bulb entries • Processing and follow up for imported pig meat entries AQIS - Cargo Industry Forum 2007

  28. 4. Entry Management Plan • National Coordination Centre (NCC) • Potential Future activities • Processing all electronically submitted documents for imported consignments • Extended hours of operation • Entry processing telephone support for Industry AQIS - Cargo Industry Forum 2007

  29. 4. Entry Management Plan • AIMS Revenue Trial Removes the need to make up-front payments for services • Weekly invoices used instead • Moving towards monthly statements • Optional pay on emailed Final Service Advice (see over) • Trial commenced in March 2007 • Expanded to cover additional regions and clients • Benefits • Reduced burden on industry to make payments • Reduced revenue monitoring costs for AQIS AQIS - Cargo Industry Forum 2007

  30. 4. Entry Management Plan AIMS Revenue Trial (cont) • Clients wishing to finalise their own accounts sooner can register for email notification and can pay on receipt of a Final Record of Service. • All AIMS Services Advices will soon be changed to include more identification in the email subject line (as is currently done for emailed directions and as shown below). AQIS Service Record - Number AAFEGH4MW - Final will be replaced with AIMS Final Service Record - Number AAFEGH4MW Importer Name: S.B. Fellows Pty. Limited Broker Ref: 1024241 AQIS - Cargo Industry Forum 2007

  31. 4. Entry Management Plan • MOJO – Mobile On the Job Office • Gives officers remote access to AQIS business systems (eg AIMS, ICON) • Advantages • More timely information about release of goods • Reduced double handling • Process entries in the field • Better appointment management • Trials underway involving regional officers AQIS - Cargo Industry Forum 2007

  32. 5. ICE • ICE – Import Clearance Effectiveness • Effectiveness measures introduced in 2001 • ECIR, Air Cans, High Volume Low Value (HVLV) goods • ICE aims to cover other AQIS processes • 2 categories of information • Non-commodity (packaging, container cleanliness etc) • Commodity (whether goods match documentation and comply with import requirements) AQIS - Cargo Industry Forum 2007

  33. 5. ICE Data collection AQIS Process Develop Improved processes Data Analysis and Statistical Evaluation Identify Problems Assess validity of process Verify effectiveness AQIS - Cargo Industry Forum 2007

  34. 5. ICE • ICE • Results AQIS - Cargo Industry Forum 2007

  35. 5. ICE • Non-compliance examples Frass from low quality timber packaging Used fruit cartons used As packaging AQIS - Cargo Industry Forum 2007

  36. 5. ICE Wheat seeds on tape found inside container of office paper Chickpeas on the floor of Container of essential oils AQIS - Cargo Industry Forum 2007

  37. 5. ICE Container floor contaminated with Soil and other quarantine risk material AQIS - Cargo Industry Forum 2007

  38. 5. ICE • Future • Commodity • Validate quarantine risk against AQIS intervention • Non-commodity • LCL: Better non-commodity monitoring through improved QAP classification / reporting • FCL: Conducting BAS audits in field AQIS - Cargo Industry Forum 2007

  39. 5. ICE Increased targeted inspections and surveillance • Profiles • Tile commodities • ISPM 15 non-compliance AQIS - Cargo Industry Forum 2007

  40. 5. ICE Conclusion: • Continue to look at import pathways • Gather data • Use this data to better manage risk AQIS - Cargo Industry Forum 2007

  41. 6. Quarantine Approved Premises (QAPs) • Over 2400 QAPs across Australia • Class 1 premises play an important role in the logistics infrastructure for sea and airfreight (further extension of industry partnership) • Annual renewal process • Section 46A Quarantine Act 1908 • By 30 June 07, 92% of QAPs had completed the renewal process • 66% completed by the due date in 2006 AQIS - Cargo Industry Forum 2007

  42. 6. Quarantine Approved Premises • Class One Sea and Airfreight Depot Compliance Agreement Scheme • Re-accreditation commenced 16 July 07 • Re-accreditation training provided online • Approximately 1800 people currently accredited under the scheme • Biannual compliance agreement renewal process commencing on 1 August 07 • Approximately 300 signatories (premises) to the scheme AQIS - Cargo Industry Forum 2007

  43. 6. Quarantine Approved Premises • Future plans • Increased flexibility to grant longer periods of approval to QAPs • Continuing reviews of QAP criteria • Automation of QAP renewal process AQIS - Cargo Industry Forum 2007

  44. 6. External Container Inspection Regime (ECIR) • Imported Containers sent for cleaning • % Cleaned • Total cost of cleaning AQIS - Cargo Industry Forum 2007

  45. 7. Onshore / Offshore Fumigation • Australian Fumigation Accreditation Scheme (AFAS) • Address failed offshore fumigations • Training, accreditation and management • Improve skills of offshore fumigators • Benefits to industry • Fewer delays • Increased assurance • Avoid costly re-fumigation AQIS - Cargo Industry Forum 2007

  46. 7. Onshore / Offshore Fumigation • Certification must be from registered companies • Other certification not accepted AFAS Implemented Planning underway AQIS - Cargo Industry Forum 2007

  47. 7. Onshore / Offshore Fumigation Reported fumigation failures from November 2006 AQIS - Cargo Industry Forum 2007

  48. 7. Onshore / Offshore Fumigation • Onshore Fumigation Strategy • Mirrors AFAS approach • Fumigations in accordance with AQIS Methyl Bromide Standard • Key elements • Must demonstrate competence • Audit program • Creation of Australian approved fumigation provider list AQIS - Cargo Industry Forum 2007

  49. 8. Imported Food • Food Import Compliance Arrangements (FICA) • An alternative to inspection and testing at the border.  • Products released without AQIS intervention where quarantine requirements are met • Based on food safety management systems • Regular audits • Current trial • FICA is a voluntary scheme • Current inspection scheme and FICA will operate in parallel AQIS - Cargo Industry Forum 2007

  50. 9. Cargo and Importing Community PR Campaign • The Quarantine Matters Communication Campaign is AQIS’s overarching communication campaign. • The sub strategies of the campaign include the cargo and importing community strategy. AQIS - Cargo Industry Forum 2007

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