E N D
1. Time Management:Getting Things Done
2. Agenda Getting Things Done Background
Premises
System
Example
Implementation
3. Getting Things Done Background David Allen
davidco.com
GTD
4. Premises
5. Premise: Your Brain A lot to do: tasks
Brain ineffective
Worry/Stress
Trusted system
Next Actions
6. Premise: Views of Life 50,000 ft: Life goals
40,000 ft: 3-5 year goals
30,000 ft: 1-2 year goals
20,000 ft: areas of responsibility
10,000 ft: personal projects
Ground-Level: next actions
7. Premise: Inbox Actions Delete
Archive
Action Required
Wait
Defer
8. System
9. System: Inboxes E-mail
Paper
Voicemail
Voice recording
10. System: Next Actions List Action-oriented
Tells you what to do
Complex or Simple
Context
Due Date
Priority
Energy Level
11. Example: Next Actions List Office: Clean up old pod
Office: Label laptop USB cables
Office: Quote a new desktop machine
Lee: Ask for $100 for books
Home: Vacuum kitchen
Errands: Pick up dry cleaning
220 tasks
12. System: Personal Projects Projects you need to accomplish
Take several Next Actions
Stock the freezer
Implement GTD
13. System: Calendar Trusted system
Only actual deadlines
14. Example: Calendar 11 AM: Give GTD presentation
June 30: Submit FY2005 budget summary
vs.
Next action: Verify I will not lose PTO
15. Example: Projects List Work: Create administrator training process
Work: Replace desktop computer
Home: Go on a backpacking trip
Home: Buy Christmas presents
Deferred: Plan infrastructure for Banner 7
16. System: Areas of Responsibility Job description
Personal life
Perform System Maintenance
Volunteer
17. Implementations
18. Implementation: Hipster PDA 500+ index cards
Binder clip
19. Implementation: Paper Filing Actual inbox in work area
Filing cabinet: project information
20. Implementation: Mozilla Thunderbird Labels
Views
Show me Action Required, Wait, or unlabeled messages
21. Implementation: Mobile Device Notes: Recordings Inbox
Tasks: Next Actions
Notes Projects Folders: Projects
Notes Lists Folders: Other Lists
Areas of Focus
22. Summary Premises
Your Brain, Views of Life, Inbox
System
Inboxes, Next Actions, Projects
Implementation
Anything! Note cards, E-mail, PDA
Q&A, Comments