Blazewell Event management Company

1. A Complete Guidance For Event Management Companies Blazewellevents Presents

2. Acknowledgement • This document is projected for you to render information and advertisement to event organisers . • The document has been compiled and produced by Blazewellevents with reference to the practice for safety at events.

3. Purpose • Events are a workplace and freedom to choose a pastime or enjoyable activity for others and range from family days in the local park to musical events, festivals, firework displays, carnivals, sporting events, street parades, exhibitions etc. • Event Management Companies or Corporate Event Organisers have a common law duty of care toward individuals who are involved in the event – including the audience, performers, suppliers and event staff. • This written document provides a direction to event organisers and abstracts to provide a safe event.

4. Scope We know that venues and events may different but the application program of certain common Providence and standards of good practice can cut down the precariousness linked with planning and organising for a safe and successful event. This document recommends strong approach to event organizers by focusing on below mentioned points: • Planning the best event • Providing a safe venue • How to organize staff • Preparing for the unexpected • Documentation • Event Stakeholders

5. Advance Planning for Events • Planning events in advance from the opening date totally depends upon the size, type and duration of the suggested activity and the logistics required for the event. • Best part is that before devoting to financial outlay, firstly cover the quality of managing the event at the planned date and venue.

6. Pre- Planning Event Phases • Plan event for your organisation in different phases with proper details and phases which will be dependent on the event venue, time and planned activities. • Any event will involve elements of each phase and you should identify those issues, which are relevant to your event and plan accordingly.

7. Phase 1 : Build up and Load in. Venue design. Selection of competent staff,contractors and subcontractors. Construction of structures. Safe delivery and installationof equipment and service. Phase 2 : Operations Management Strategies like Crowds, Transport, Welfare, First Aid, Contingencies, Fire, Major Incident etc. Equipment and services. Phases Phase 3 : Load out and breakdown Safe removal of equipment& Services. Removal of structures. Rubbish and waste removal. Remedial works.

8. Requirement for Event Control Facilities The space for the event control point is requirement for the surface free operation of an event. Even small events should have a key point where the administration and coordination of the event takes place. Some of the reasons why the organisers should designate an event control room with limited access are: • Display, collection and distribution of information for key event staff. • Contact for persons visiting the event on business. • For large events it is recommended that the central control room should be equipped with proper facilities. • Temporary covered accommodation which range from small tents used as first aid • Posts, catering outlets, craft stalls etc.

9. Event Management Cycle • Gather Information • Plan Writing • Consultation • Publication • Training • Validation • Revision

10. Contact Us CEO & Director: Mr. Anubhav Mehrotra Blazewell Events Pvt Ltd. G-67 A Basement, Kalka Ji, Near Govindpuri Metro Station, 110019 India Phone : 011 40578240 Mobile : 919999868276 Email : anubhav@blazewellevents.com URL :http:www.blazewellevents.com

11. Thank You