UNDP CIRDA Country Program Managers Workshop 25-27August 2015 Addis Ababa, Ethiopia

1. UNDP CIRDA Country Program Managers Workshop 25-27August 2015Addis Ababa, Ethiopia Reports from Strengthening National Climate Information/ Early Warning System (CI/EWS) Projects Country Presenter Position/Title

2. Sequence of presentation • Introduction (introduce yourself and any other individual from your country who is present; describe each individual’s contribution to CIRDA goals) • Begins with Government Wiring Diagram show Key Agencies (see slide 7 for an example) • Key agencies – three slides per agency; see next three slides (4, 5, 6) for details, then 8, 9, 10 for sample slides • Agencies identified • High level contributions of each agency • Social or economic impact/function of each agency ‘s contribution • Future plans for CIRDA (focus on remainder of 2015 and on 2016) – slide 10 • Any other relevant information

3. This template has 3 main suggested sections Identify the key departments/agencies within your country’s government. For example, in some countries, the Meteorological and Hydrological services are in one Department  one set of three slides. In other countries, these are separated, with little to no cooperation or data sharing – two sets of three slides each. The high-level view of each department, agency, or service is to determine the act or mandate that dictates their operations. In some cases there might be overlap of two departments. This would be good to know as it could facilitate partnerships and data sharing agreements

4. This template has 3 main suggested sections The contribution of each department/agency in terms of services, technology, and other resources that aid in the accomplishment of the CIRDA objectives

5. This template has 3 main suggested sections The value or impact of these services. These may be difficult to quantify, so qualitative measures may be used. The objective here is to understand the overall value each Department/Agency provides toward accomplishment of the CIRDA objectives. E.g., the Meteorological Services may provide very high value contribution, while the Ministry of Power provide only modest value.

6. Key Departments, Agencies or Services • What are the key departments, agencies or services that are reliant on meteorological information • Is there a distinction between the MET, Hydro, Agriculture and Disaster Management Services? • Please provide an overview of the organization structure at a national level (see sample organogram to the right) • What is the mandate of each • What core functions do the relevant Acts or legislations provide for? • Can each department, agency or service provide commercial services? • What is the funding structure of each stakeholder • What percentage is funded by the state or research grants • What percentage is funded through commercial services i.e. climate data sales etc

7. High level view of each department/ agency • As relevant, provide a high level view of each department, agency, service • What services are being provided by each department, agency, service i.e. • MET service – forecasting, aviation services, disaster management, research etc • Hydrology service – water resource management, river level monitoring • What technology is current deployed in support of operations? i.e. AWS, radar, satellite (what brands) etc • What is the serviceability of the infrastructure? • Can you provide statistics such as number of equipment, data availability, data completeness, maintainability (system uptime) • What resources are committed to the management of infrastructure? i.e. dedicated maintenance personnel, scheduled preventative maintenance, availability of spare parts and resources. • Are there any strategic partnerships with other government departments? • Are there any commercial relationships currently or in the past?

8. Social, Economic impact • Which sectors are currently making use of the data/information from these departments/agencies? i.e. mining, agriculture, defence etc • How do the specific users (the public/general users as well as industries access this information? i.e. radio, tv, print media, internet, cell phones – external view looking into the economy • What is the perceived value of these services? • How do other government departments perceive the value these departments, agencies or services provide? – external view –internal view across the government. • How does each department perceive their value? – internal view • Are there any industries, businesses or individuals that may be interested in using weather data for economic gain? • If possible, provide a flowchart describing the flow of data from observation to dissemination for typical early warning messages? Can you show all the role players in the chain and identify any bottle necks? • What happens when the information reaches the intended “recipient”? What sort of action is taken? • Is there continual feedback from the recipients to the information originators for continual improvement?

9. Future plans • Are there any national, regional initiatives ongoing (Outside of UNDP, Gef) that are relevant? • What are the short, mid and long term plans of the key departments, agencies or services • i.e. commercialize products and services • Expand surface observation network • Improve data QA/QC assimilation, analysis, and integration into products and services

10. Final thoughts Some of the information required may be difficult to get and will be considered sensitive. The purpose of presenting this information is not to expose the shortcomings of any department or agency, but it is to identify the potential areas for the support that we can provide as CIRDA. If you feel that any information suggested here is too sensitive, leave it out. The suggested outline can be adapted to suit your requirements. Please share any additional information you may deem appropriate for this workshop. Remember that pictures are worth 1000 words